FY2016 Budget Planning Process September 26 and 29, 2014

Agenda 1)Review of Fall Timeline 2)Merger of 1 st Quarter and Budget Development Processes 3)Budget Development Submission a.Expectations b.Required Materials 4)Hearings 5)Second Quarter Update

Fall Timeline July & August - Faculty Merits August 15 th - Budget Committee Review Targeted areas required to submit current year updates and 3 year projections October – 1st Quarter Confirmation October - Budget Development Submission November - Hearings October & November – Performance Evaluations November – Administrative Merits

Budget Processes Revised October – 1st Quarter Confirmation Targeted areas only will receive requests for additional information Internal analysis by area and Budget independently Potential follow up by analyst October - Budget Development Submission November - Hearings Includes review of 1 st Quarter performance October & November – Performance Evaluations November – Administrative Merits

Budget Development Submission Budget Materials will be available on the BPIR SharePoint site:

Budget Development Submission Materials will be posted on Monday, September 29 th Link to the SharePoint site and instructions can be found at the Budget & Planning website

Budget Development Submission Required Materials Previous Stage I Budget Detail Template

Budget Development Submission Required Materials Revised Stage I Budget Detail Template Highlights Fund Center totals by commitment item summaries provided for: Prior year actuals Current year budget as of September 30 th Recurring budget for Plan Year 2016 Input columns included for: Recurring requested funds Non-recurring requested funds Variance explanation

Budget Development Submission Required Materials Revised Stage I Budget Detail Template

Budget Development Submission Commitment Item Group Classification (subset only) 001 Student tuition and feesRevenue 003 Sponsored programsRevenue 004 Recovery of F&A costsRevenue 005 Gifts-operatingRevenue 007 Auxiliary enterprisesRevenue 008 Auxiliary enterprises student aidRevenue 009 Sales & servicesRevenue 010 Contributions used for operationsRevenue 030 Salaries and wagesExpense 031 Faculty and staff benefitsExpense 032 Professional and contracted serviceExpense 033 Materials & suppliesExpense 034 Other operating expensesExpense 035 Financial aid, stipends & otherExpense 036 Other expensesExpense 037 Interest expense & assessmentsExpense 038 EquipmentExpense 039 Facilities Service Request (FSR)Expense 041 Rent, Lease, Tax & InsuranceExpense 043 Internal Service Request (ISR)Expense 044 AssessmentsExpense Net TransfersNet Transfers

Budget Development Submission 001 Student tuition and fees(subset only) Tuition-Academic Year Tuition-Academic Year Undergraduate Tuition-Academic Year Undergraduate Online Tuition-Academic Year Graduate & Other Tuition-Academic Year Graduate & Other Online Tuition-Summer I Tuition-Summer I Undergraduate Tuition-Summer I Undergraduate Online Tuition-Summer I Graduate & Other Tuition-Summer I Graduate Online Program Fee Study Abroad Program Fee Workshop Tuition - Other Workshop Tuition - Certificate Program Workshop Tuition - Certificate Program Online Workshop Tuition - Sem/Short Program Online Continuing Student Fee Applied Music Fee Laboratory Fee Clinical Affiliation Fee Graduate Student Fee

Budget Development FM Queries Unrestricted Budget to Actual by FC – GL/CI Detail

Budget Development FM Queries Go to the Hierarchy tab Be sure to: Check Hierarchy Active, Select Expansion Level 4, Select Long Text

Budget Development FM Queries Results:

Budget Development Submission Required Materials

Stage I Budget Summary Template – Schools & Colleges

Budget Development Submission Required Materials Stage I Budget Summary Template – Administrative & Operating

Budget Development Submission Required Materials Position Related Requests Position Management Review and reconcile Position Management report Training materials available or review with Position Analyst if preferred. Adjustments to Salaries & Wages commitment item group Variance explanation is required Position number must be in the variance explanation Each position request must be in a separate row on the detail tab of the template Requests for new positions should be detailed on a separate template. Total of request should be on the Detailed Budget Template referencing the new position template. The position template with instructions will be available on the Budget & Planning website

Budget Development Submission Required Materials New Positions Template

Budget Development Submission Completed Submissions Submissions should be returned via to It is not necessary to copy your submission to either the University Provost or the President as the Budget Office provides a summary of all submissions to them as part of the Senior Leadership review. Since the variance explanation on the form is limited to 50 characters you should include a memo including detailed explanation and justifications for requested funds. Submissions should include: Stage I Budget Development template New Position template if applicable Memo detailing adjustments to recurring and/or non- recurring budgets as appropriate Any additional documentation you would like to provide

Budget Development and Current Year Monitoring Hearings Hearings start October 27 th and end November 25 th Reporting will be provided to Senior Leadership which will include 1 st Quarter performance Second Quarter Similar templates will be provided Position reconciliation may be required in preparation for Stage II Deadline will be January 26 th Future sessions and focus groups will be scheduled throughout the year as we continue to review processes.

Budget Planning Processes 2016 Questions? Please feel free to contact your Budget and/or Position analyst for assistance or guidance with this process.