1 Non-State Actors In country interventions Media, Culture and Reconciliation EUROPEAID/ /L/ACT/SO Funding Source: Budget Line EU Mission to Somalia, May 2013

2 Outline of this Presentation   Objectives and results of this Call;   Conditions and indicators to follow;   Financial allocation under this CfP;   Eligible Applicants and co-applicants, affiliated entities, and related number of applications;   Eligible and ineligible actions;   Planned activities under this CfP;   Eligible and ineligibles costs;   Taxes – NEW rules – see slide 26 and 27   Important Deadlines and reference documents   How to apply and evaluation procedure

3 Objectives of the NSAs call Objectives: a)Actions supporting the implementation of the Media Strategy for Somalia in its three pillars: legal, capacity building and audience; b)Actions supporting culture and peace while at the same time increasing sense of citizenship (targeting the youth); c)Promotion of consultations, dialogue and reconciliation initiatives between existing forms of governance at local and regional levels with the central one in particular in the newly liberated areas;

Results a) A more effective and independent media sector in Somalia; b) NSAs have capacities in implementing cultural projects which will empower the youth and will increase their sense of citizenship; c) NSAs are better capacitated and able to participate in the stabilisation and recovery of the country; 4

5 Conditions All projects must include an updated local conflict analysis, clearly spelling out the potential drivers for conflict and/or for peace building; Coordination and synergy with earlier and/or similar on-going interventions (including with other stakeholders and UN agencies) should be ensured; The total project expenditure in administrative costs is set at 40%, while 60% should be spent for project activities for the direct benefit of the target communities;

6 Conditions (2) Projects should contain, in addition to the risk analysis, a contingency plan addressing different security scenarios in case of serious deterioration in security; Projects should include innovative actions of NSAs support including looking at the new emerging civil society organisations; Projects should take into account the Six Pillars Document and the on-going work on the New Deal and on stabilization; All projects should include the Government counterparts in the relevant line Ministries;

Conditions (3) Methods based on civil society participation in peace processes and state building should apply; Methods based on civil society participation in peace processes and state building should apply; Gender mainstreaming should apply from design to implementation; Gender mainstreaming should apply from design to implementation; Service delivery from NGOs should provide transfer of know how to local authorities; Service delivery from NGOs should provide transfer of know how to local authorities; All projects should contain visibility and communication plans; All projects should contain visibility and communication plans; 7

8 Cross-cutting issues Gender Gender Human Rights and Democracy Protection and promotion of children’s rights Environment Respect of the Rule of Law HIV/AIDS

9 Who can apply? NEW in this Call The applicant, i.e. the entity submitting the application form (2.1.1), If any, its co-applicant(s) (where it is not specified otherwise the applicant and its co-applicant(s) are hereinafter jointly referred as the "applicants") (2.1.1), and, if any, affiliated entity(ies) to the applicant and/or to a co-applicant(s). (2.1.2);

10 Eligible Applicant(s) & Co-Applicant(s)   Non profit making legal persons;   Non State Actors from the EU or a developing (partner) country (as listed in the EC regulation 1905/ ?group=A  choose Annexe A2b   Legally Registered for at least 2 years (partner country NSA) or 3 years (EU NSA)   Directly responsible for preparation and management of action with the co-applicant(s) and affiliated entity(ies) (not intermediary); Both applicants and co-applicants must be in a position to provide proof of their internationally recognised legal registration as a non-profit legal person in a European Union Member State or in a partner country

Applicant(s) Must not be in any of the situations listed in Article of the Practical Guide 2013 Must not be in any of the situations listed in Article of the Practical Guide enta A declaration (see application form) has to be signed in this regard by the applicant; If awarded the grant contract, the applicant becomes the Coordinator; The Coordinator is the main interlocutor of the Contracting Authority and will assume the financial responsibility. It represents and acts on behalf of any other Beneficiary (if any) and coordinates the design and implementation of the Action. Given the particular situation of Somali organisations, they cannot apply as applicant, but only as co-applicants or affiliated entity(ies) 11

Co-Applicants Co-applicant(s) participate in designing and implementing the action, and the costs they incur are eligible in the same way as those incurred by the applicant. Co-applicant(s) participate in designing and implementing the action, and the costs they incur are eligible in the same way as those incurred by the applicant. Co-applicant(s) must satisfy the same eligibility criteria as the applicant himself. Co-applicant(s) must satisfy the same eligibility criteria as the applicant himself. 12

Co-Applicants (2) Co-applicant(s) must sign the Mandate in Part B section 4 of the grant application form thus entitling the applicant to submit the proposal and to sign the contract on his/their behalf. Co-applicant(s) must sign the Mandate in Part B section 4 of the grant application form thus entitling the applicant to submit the proposal and to sign the contract on his/their behalf. If awarded the Grant contract, the co-applicant(s)(if any) will become beneficiary/ies in the Action (together with the Coordinator). If awarded the Grant contract, the co-applicant(s)(if any) will become beneficiary/ies in the Action (together with the Coordinator). 13

Affiliated entities The applicant and its co-applicant(s) may act with affiliated entity(ies). The applicant and its co-applicant(s) may act with affiliated entity(ies). These are normally entities, which have a legal link with the applicant These are normally entities, which have a legal link with the applicant They must satisfy the same eligibility criteria as applicable to the applicant and to the co- applicant(s). They must satisfy the same eligibility criteria as applicable to the applicant and to the co- applicant(s). They will participate in the design and implementation of the Action and the costs they incur may be accepted as eligible costs, provided they comply with all the relevant rules already applicable to the Beneficiary(ies) under the Grant Contract. They will participate in the design and implementation of the Action and the costs they incur may be accepted as eligible costs, provided they comply with all the relevant rules already applicable to the Beneficiary(ies) under the Grant Contract. 14

Affiliated entities (2) If the applicant is awarded a contract, the affiliated entity(ies) will not become Beneficiary(ies) of the Action and signatory(ies) of the Contract. If the applicant is awarded a contract, the affiliated entity(ies) will not become Beneficiary(ies) of the Action and signatory(ies) of the Contract. They must sign the affiliated entity(ies) statement in Part B section 5 of the grant application form They must sign the affiliated entity(ies) statement in Part B section 5 of the grant application form 15

16 Associates and Contractors Subcontractors: the grant beneficiaries have the possibility to award contracts to subcontractors, which are neither co- applicants or associates, and are subject to the procurement rules set by the EU (see annex IV of the grant contract); Associates: involved in the action, only per diems and travel costs are reimbursed

17 Sub-grantees and beneficiaires Sub-granting is allowed under this call; Financial support can be provided to third parties, but must not be the main purpose of the action. The reason for and the process of sub- granting has to be described in detail in the Description of the Action along the instructions in the guidelines pg 14. Max. amount per sub-grant is 60,000 EUR per third party.

18 Financial allocation under this CfP (1)   Available budget : EUR   Size of grants:   Minimum amount: EUR (NEW)   Maximum amount: EUR   Duration: from a minimum of 24 months to a maximum of 60 months

19 Financial allocation under this CfP (2) Co-financing is required !   From a minimum of 50 % to up to 75% for NSA from EU countries   From 50% up to 90% for NSA from ‘partner countries’ The percentage applies on the EU contributions in comparison to the total amount of the action

20 N. Of Applications/Grants per Applicant An applicant may not submit more than 1 application under this Call; The applicant may be a co-applicant or an affiliated entity in another application at the same time A co-applicant may not submit more than 1 (one) application under this CfP A co-applicant may be the applicant or an affiliated entity in another application at the same time The affiliated entity(ies) may take part in more than one application

21 Eligible actions   Sectors & themes:   Support to Non State Actors;   Location:   Action must take place in Somalia but particular attention will be given to actions taking place in the "newly" liberated areas. Access and security should be well thought through

Planned activities under this CfP   Implementation of the media strategy   Core arts sectors: performing arts, visual arts, cultural and architectural heritage (such as restoring buildings) and literature;   Support reconciliation processes from periphery to centre and vice-versa;

23 Ineligible actions (1) Individual sponsorship for participation in workshops, seminars, conferences and congresses; One-off conferences; Individual scholarships for studies or training course; Action in the formal education sector

24 Ineligible Actions (2) Purchases of land or buildings, except where necessary for the direct implementation of the action, in which case ownership must be transferred to the final beneficiaries and/or local partners, at the latest by the end of the action; Actions that discriminate against individuals or groups of people on the ground of their gender, sexual orientation, religious beliefs or ethnic origin Support to political parties Actions including proselytism

25 Eligible costs Actually incurred during the implementation of the action –costs for final reports, evaluations and expenditure verification are also eligible after the FDI Indicated in the estimated overall budget of the action Necessary for the implementation of the action Identifiable, verifiable, recorded in the beneficiary s accounts Based on real costs and supporting documents – except per diems and indirect costs where flat-rate applies Reasonable, justified and cost-efficient The EC may impose modifications to address mistakes, inaccuracies, unrealistic or ineligible costs in the budget before signing the grant contracts

NEW RULES FOR TAXES !! Art g) "Eligible Costs" GC: "duties, taxes and charges, including VAT, paid and not recoverable by the Beneficiaries …" Art g) "Eligible Costs" GC: "duties, taxes and charges, including VAT, paid and not recoverable by the Beneficiaries …" Taxes can be considered as an eligible cost insofar as the organisation can prove that they cannot reclaim them with the Kenyan Revenue Authorities. Taxes can be considered as an eligible cost insofar as the organisation can prove that they cannot reclaim them with the Kenyan Revenue Authorities. 26

POSSIBLE PROOFS Official document from the competent tax authority that entity is not entitled to reclaim taxes (specific declaration or refused claim by the tax authority) Official document from the competent tax authority that entity is not entitled to reclaim taxes (specific declaration or refused claim by the tax authority) A declaration of honour from the entity concerned accompanied by an expert statement (e.g. by a lawyer, auditor) A declaration of honour from the entity concerned accompanied by an expert statement (e.g. by a lawyer, auditor) Evidence to be provided at the latest with final report Evidence to be provided at the latest with final report 27

28 Ineligible costs Debts and debt service charges (interest); Provisions for losses or potential future liabilities; Items already funded in another framework; Costs declared by the Beneficiary(ies) and financed by another action or work programme receiving a Union (including through EDF) grant Purchases of land or buildings, except where necessary for the direct implementation of the action, in which case ownership must be transferred to the final beneficiaries and/or local partners, at the latest by the end of the action; Currency exchange losses; Credit to third parties

29 Reference documents   Documents to be considered:   The methodological Project Cycle Management approach (March 2004 Manual). ations/manuals-tools/t101_en.htm ations/manuals-tools/t101_en.htm   The Joint Strategy Paper with his annexes and relevant sector strategies gy/index_en.htm gy/index_en.htm   New guidelines for grant contracts : ementation/practical_guide/index_en.htm ementation/practical_guide/index_en.htm   The Millennium Development Goals   The European Strategy for Africa   The European Consensus for development (OJ 2006/ C46/01)   The OECD/DAC principles for good international engagement in fragile states and situations (2007)

Reference documents (2) The media strategy for Somalia The media strategy for Somalia The civil society strategy for Somalia The civil society strategy for Somalia The 2011 OECD report on Somalia The 2011 OECD report on Somalia The New Deal Approach The New Deal Approach The Six-Pillars Document The Six-Pillars Document 30

31 Important Deadlines   Submission of Applications: 29 th July (16.00) Deadline for requesting clarifications: 9 th July Deadline for issuing clarifications: 19 July   Notification of Decision: 10 th October 2013 (indicative)   Start of Action : January 2014 (indicative)

32 How to apply? Prior Registration in PADOR for this Call for Proposals is obligatory. Registration is obligatory for all applicant, co- applicant(s) and affiliated entity(ies). PADOR is an on-line database in which organisations register and update their data regularly, through the EuropeAid website: htm htm Before starting to register your organisation in PADOR, please read the 'Quick guide' on the website. It explains the registration process. All questions related to registration in PADOR should be addressed to the PADOR helpdesk at:

33 Application form Applications must be submitted in a sealed envelope by registered mail, private courier service or hand delivery at the address mentioned in the guidelines; applications sent by any other means (e.g. by fax or by ) or delivered to other addresses will be rejected. Applicants must verify that their application is complete using the checklist (section 7 of part B of the grant application form). Incomplete applications will be rejected.

34 Question(s) time …