EXCEPTIONAL CHILDREN SPECIAL FUNDING PROGRAMS Tracy A. Riddle Special Programs and Data Section Chief Exceptional Children Division

EC Special Funding Programs Special State Reserve (SSRF) – PRC 63 & PRC 36 Risk Pool Funding (RP) – PRC 114 Out-of District Placement (OOD) – PRC 60 Developmental Day Center (DDC) – PRC 63 Community Residential Center (CRC) – PRC 63 Group /Foster Home (GFH) – PRC 60 & PRC 32

Special State Reserve Funds PRC 63 and PRC 36

For students with disabilities who are newly enrolled in an LEA with high needs These funds are intended to assist LEAs and charter schools with unexpected situations Any student that received Average Daily Membership (ADM), Federal IDEA, Part B, 611/619 or State Exceptional Children Funds from an LEA the school year is not eligible to receive Special State Reserve Funds

Special State Reserve Funds PRC 63 and PRC 36 Students receiving any other state or federal funding for the school year are ineligible for this funding (i.e., PRC 029) These funds are student specific and any unused funds must be returned to DPI - Unused funds cannot be used on other students

Special State Reserve Funds PRC 63 and PRC 36 Any equipment purchased for a student must accompany the student, even if the student withdraws from the LEA (however, should the student move out of North Carolina, the equipment would remain with the LEA) An End-of-Year Update is required from all LEAs receiving Special State Reserve funding

Special State Reserve Funds PRC 63 and PRC 36 As of November 1, 2014 to Charter Schools Total Special State Reserve Fund allotments Total number of students served Total number of LEAs served $1,389,

Risk Pool Funds – PRC 114

Risk Pool funds were created to provide assistance to children with disabilities with extraordinary needs Funds are often requested for medically fragile children and children in need of additional staff to provide 1:1 assistance for activities of daily living Reasonable requests for equipment/materials needed for activities of daily living or assistive technology may also be included

Risk Pool Funding – PRC 114 The deadline to receive applications for Risk Pool Funds is September 30 To be eligible for funding consideration, a child must have special education and related services costs that exceed $25,542 a year and have a minimum rubric score of eight (8) Risk Pools funds cannot be used for teacher positions or teacher contracts

Risk Pool Funds – PRC 114 Students with disabilities identified as requiring school nurse services as part of their special education programming must have those services documented in the IEP LEAs cannot bill for Medicaid reimbursement for nursing services if they are using federal Risk Pool funds to pay for those services

Risk Pool Funds – PRC 114 LEAs can apply for Risk Pool funds yearly for a specific student and receive funding for no more than five (5) years An End-of-Year Update is required from all LEAs receiving Risk Pool Funding

Risk Pool Funds – PRC 114 As of November 1, 2014 to Charter Schools Total Risk Pool allotments Total number of students served Total number of LEAs served $554,

Out-of-District Funds(OOD) PRC 60

Serves children 3 through 21 requiring alternative special education placements, as determined by an IEP Team, in school districts other than the local education agency where parents have legal residence Funds special education and related services (i.e., teaching positions, O.T., P.T., Speech)

Out-of-District Funds(OOD) PRC 60 IEP Team recommended placements may be public, private, residential, in state or out-of- state All in-state programs are the first consideration before out-of state placements are considered LEA mails a completed application within 30 days of pthe out of district placement to NC DPI Exceptional Children Division

Out-of-District Funds(OOD) PRC 60 For reimbursement, purchase orders with supporting payment documentation, invoices and canceled checks showing the actual cost of services must be submitted annually.

Out-of-District Funds(OOD) PRC 60 Applications must be submitted annually –If a child remains in an out-of-district placement, as determined by an IEP team, the LEA must submit an application each year the child continues in the placement –The per child reimbursement is based on half of the cost of the education placement including residential and extended school year services plus deductions for average daily membership, state aid for exceptional children and federal aid for exceptional children

Out-of-District Funds(OOD) PRC 60 As of November 1, 2014 to Charter Schools Total Out-of-District projected allocations Total number of students served Total number of LEAs served $

Group Home/Foster Home (GFH) PRC 60 and PRC 32

Serves children 3 through 21 placed in a Group/Foster Home (GFH) licensed by NCDHHS Funds special education and related services (i.e., teaching positions, O.T., P.T., Speech) Funds are only provided for initial year of enrollment in the LEA Funds will be received in child count funds (PRC 060/PRC 032/036)

Group Home/Foster Home (GFH) PRC 60 and PRC 32Websites NC Division of Social Services Licensing Services The NC Division of Health Services Regulation – Licensed Facilities

Group Home/Foster Home (GFH) PRC 60 and PRC 32 As of November 1, 2014 to Charter Schools Total Group Home/Foster Home allotments Total number of students served Total number of LEAs served $

Development Day Funds PRC 063

Developmental Day Center (DDC) PRC 63 Serves children 3 through 21 in Developmental Day Centers (DDC) approved by North Carolina Department of Health and Human Services (NCDHHS)/Division of Child Development Early Education(DCDEE) (As of July 1, 2011) Funds special education and related services (i.e., teaching positions, O.T., P.T., Speech) $50.00/year may be used for educational supplies, materials and equipment No more than 10% of the approved state rate may be used by the DDC for administrative purposes (i.e., office personnel, supplies, and materials )

Community Residential Center Funding PRC 063

Community Residential Center (CRC) PRC 63 Serves children 3 through 21 in an approved Community Residential Center (CRC) place through the Local Management Entity (LME)/Managed Care Organization (MCO) Funds special education and related services (i.e., teaching positions, O.T., P.T., Speech) Funds are provided for the ten-month school year and two-month extended school year

LEAs that Contract With Community Residential Centers Buncombe County Schools Craven County Schools Winston-Salem/Forsyth County Schools Gaston County Schools Lenoir County Schools Charlotte-Mecklenburg County Schools Pitt County Schools Wake County Schools Wayne County Schools

Contact Information Tracy A. Riddle Special Programs and Data Section Chief Exceptional Children Division (voice) (fax)

Federal Exceptional Children Grants and Fiscal Monitoring Prepared by Valencia W. Davis, Consultant IDEA Charter Schools and State-Operated Programs

IDEA Individuals with Disabilities Education Act Our nation’s special education law.

Funding Federal IDEA Section 611(3 through 21) funds are allocated to LEAs, charters and SOPs through PRC 60 based on a formula that includes a base payment, ADM, and the number of children living in poverty. Annually, LEAs including traditional schools, charter schools and state-operated programs, have the opportunity to submit federal grant applications for funding under IDEA Section 611.

FundingAccess EC Grants Online Application Use of Funds Facilities Program and Services Personnel/Certification Professional Development Assurances Maintenance of Fiscal Effort

OnlineApplication Will be due at a specific time and will lock Contains compliance checks Contains audit checks Cannot be completed overnight There is no spell check It travels through a process for approval Amendments are done within the application Help is located within the application – Version 3.98 EC Grants Application

The Application

The Budget

Additional Grant Information There will be an EC Grants hands-on training for new Charter Schools in August 2015 This training is designed for personnel who will actually be completing the grant application. An EC Grants Recorded Session can be found of the CECAS Website. Version 3.98 EC Grants Training Manual can be found in the Help section of the application. Other resources – EC Delivery Team and the Help Desk.

3 Tier Process Tier I Review of budget vs. expenditures Tier II All systems complete an IDEA Fiscal Desk Review every five years. Random selection of at least 50 systems each year. Desk Review contents: Time and Effort, Equipment purchase and inventory, Maintenance of Fiscal Effort, Proportionate Share and CEIS. Fiscal Monitoring

Tier III Fifteen IDEA Fiscal Monitoring On-site visits Risk Based criteria include; Findings from the IDEA Desk Review Annual LEA Single Audit Findings EC Director turnover SEA identified potential fiscal issues A summary report with any required actions is mailed to the system within sixty (60) days after the on-site visit. Fiscal Monitoring

This is the fifth year of the fiscal monitoring process Recommended Reading – “March Forward to Fiscal Accountability”. This document was distributed at the March 2013 Spring EC Director’s Institute. It provides regulations, the process and forms used in the monitoring process. There is now a Finance and Grants section on the EC Division website. Here you can find forms needed for fiscal accountability. Fiscal Monitoring

The IDEA Fiscal Monitoring Self Assessment Checklist was created in 2014 and rolled out at the EC Director’s Spring Institute in March It’s purpose is to provide LEAs with a way to internally assess their fiscal accountability. The Self-Assessment Checklist mirrors the on-site process and includes a review of the following areas; –Time and Effort –Equipment –Contract Services –MOE –Proportionate Share – traditional LEAs only –CEIS Fiscal Monitoring Self-Assessment

Additional Fiscal Monitoring Information There will be a ½ day (1:00 pm – 3:30 pm) Fiscal Accountability Training in August 2015

For More Information Contact Valencia W. Davis Thank You!