1 Community Facilities Unit The Future Management of 5 Leisure Facilities Welcome and introductions Facilities within scope Context Community protections Steering groups The contract process Questions or clarifications

2 Facilities within scope Woughton on the Green Playing Fields and Pavilion 2 Artificial grass pitches 6 Tennis courts (pending lease) MK Dons Dome (pending lease) 11 Football pitches 2 Cricket tables 1 Baseball diamond 1 Pavilion with bar, changing rooms, meeting rooms Woughton Leisure Centre 4 Badminton court sports hall 1 Swimming pool Gym Aerobics studio Arts / Dance space Bar / Meeting room

Facilities within scope Windmill Hill Golf Centre 18-hole golf course Practice chipping/putting areas 28 bay driving range (23 covered) Clubhouse with 2 bars Kitchen and Function room with bar Pro Shop & repairs room Broughton Community Sports Pavilion 2 halls, one with badminton court Meeting room Changing rooms 2 Junior pitches 1 Cricket table / 2 cricket net bays 3

Facilities within scope Brooklands Community Sports Pavilion Due to open September 2015 Sports hall with 2 badminton courts Smaller hall with external patio area 2 Football pitches 2 Junior pitches 1 Cricket square 4

Context Unprecedented LA budget challenges £40m savings to be found over four years Strategy: to generate income or potentially stop services Core Council services: Adult & Children’s Social Care Target is zero subsidy with a preference for an income to MKC Investment into existing and new leisure provision Additional/improved facilities Ideas: fitness, soft play, etc 5

6 Woughton on the Green Pavilion Woughton on the Green Playing Fields and Pavilion returned to MKC management in October 2010 Original timetable to externalise management of the facility within 3 years Administration wished to see the facility go through the Community Asset Transfer (CAT) Programme Removed from CAT due to local objections Applied for Fields in Trust status – to dedicate as a public playing field

7 Investment Investment of £454,000 Refurbishment of the pavilion: changing rooms, meeting room and bar area Installation of new sand filled Astroturf with a new shock pad Installation of new floodlights on Astroturf Installation of dividing fence on Astroturf Refurbishment of car park next to the MK DONS SET Dome Refurbishment of tennis hard courts Cricket wicket installation Creation of additional two changing rooms Installation of CCTV

Development of Sporting Programmes Hire agreements with sports clubs: MK Hockey Club, MKC Cricket Club, MK Tennis Club, Baseball/Softball, MKDons, MKDons SET. Delivery of sports programmes, e.g. Last Man Stands Cricket, Return to Hockey, O2 Touch Rugby, Schools Cricket Festival Greater usage from National Governing Bodies of Sport e.g. national training centre for baseball; county training venue for Bucks cricket and hockey More bookings and general usage of the facility from community groups and corporate business – 67,860 participants 2015 – 95,796 participants 8

9 Contract with Community Protections: Highlights The contract will be a lease with detailed service specification and community protections on price and usage 10 year contract with a 5 year extension option (subject to performance) Charities, leisure trusts and community/voluntary sector organisations bidding must have good experience, credit rating and track record Fully repairing and maintenance/risk transfer Investment programme across the portfolio: better facilities/programmes and income generation Transfer of staff, TUPE/LA Pensions and terms & conditions

10 Contract with Community Protections: Highlights MK Sport and Active Communities Strategy: ‘getting MK more active, more often’ Successful and sustainable future facility management, maintenance and operation Maximised facility use meeting local and wider community need with a balanced programme of use Inclusive of all ages, abilities, ethnic groups and social classes High standards of customer care Support for resident clubs, volunteers and organisations to develop and thrive

11 Community Protections: The Assets Council retains freehold, charitable operator has lease Lease obligations: fully maintain, insure and invest in existing and new facilities No ability to sub contract Open pitch areas: not to exclude public access when not booked No fences/gates to restrict public access to open pitches No residential development Grounds maintenance standards (with buffer zone)

Community Protections: Prices and Usage Protected prices for facility hire and use No more than annual inflationary increases to prices Priority bookings to local groups Protections for existing clubs and regular hirers Balanced usage programme: variety of activities Maximise usage for local and wider community 12

Community Protections: Bookings and Parking Management Positive and proactive management of larger bookings to minimise disruption Parking management and coordination Marshalling and user engagement Litter collection and other event management 13

Management Steering Groups To steer the management and use of the facility Charitable operator accountable to group Minimum membership Facility manager Council’s Leisure representative User representative Local Parish or Community Council representative Council Ward members Residents and key stakeholders in the vicinity 14

15 Management Steering Groups Meetings: as required but not less than twice a year Terms of reference to include: Balanced programme of use Pricing Repairs and maintenance Operational management Balance of local- and borough-wide use

16 The Contract Process The facilities will be divided into two lots Lot 1 Windmill Hill Golf Centre; Woughton Leisure Centre; Woughton on the Green Pavilion Lot 2 Broughton Pavilion; Brooklands Pavilion A potential tenderer may: Bid for Lot 1, or Lot 2 If bidding for Lot 1 must also include a bid for Lot 2

17 Contract Timetable Consultation events at each facility Cabinet decision to tender – Autumn 2014 Tender publication – late 2014 Cabinet decision to award contract – Spring 2015 Contract starts – Autumn 2015

18 Over to You Copies of the presentations and questions and answers for these sessions can be found at: www/milton-keynes.gov.uk/leisure-tourism- culture/future-management-of-community- facilities Any comments please ANY QUESTIONS OR CLARIFICATIONS?