1 Stanford Achievement Testing Otis Lennon Ability Testing STC Training Dates: Elementary - September 17/18, 2008 Middle – September 4, 2008

2 What is the Stanford Achievement Test?  Stanford Achievement Test, Version 10 The Stanford Achievement test is given in grades 4 & 6 in Henrico in order to assist teachers and administrators in determining at what level the student is performing based on national comparisons Achievement tests are used to estimate a student’s relative knowledge at the time of the test and compares them to other students in a national comparison

3 What is the OLSAT?  Otis-Lennon School Ability Test, Version 8 Otis-Lennon is given in the 3 rd and 6 th grades in Henrico in order to assist teachers and administrators in identifying students who may need additional assistance Ability tests attempt to make a prediction about future ability based on the results of that particular test

4 Testing Window  Testing window for Henrico schools will be: Thurs., October 2 – Fri., October 17 (no testing on Oct. 9 or 10)  Schools will choose their own specific testing dates within the given window and submit a testing schedule to Research & Planning by September 26 th.

5 Important Testing Note  Stanford 10 is UNTIMED!! You will see in the Directions for Administering (DFA) that there are recommended testing times and these are for your planning purposes only.  Otis Lennon 8 is a TIMED TEST!!

6 Before Testing  Please send home parent letters notifying parents of dates that the Otis Lennon and Stanford will be administered based on your school’s administration schedule  An electronic version of the letter will be sent to you as a sample, but should be revised to fit your specific school

7 Before Testing…..Paperwork needed by the Test Coordinator  Before testing or examiner trainings occur, you may want to get together all of the paperwork you may need during this test administration: Directions for Administering Answer Documents (you will also need a few blank ones for new students) and Test Booklets Manipulatives (if needed: scratch paper, etc.) Spreadsheet to list students who won’t test Test Security Agreements for examiners Master File Sheet, SSID/Header sheets, paper bands Test Booklet Daily Transmittal Form School Affidavit Parent Letter(s) Your School’s Testing Calendar (also sent to R&P)

8 Who tests?  Elementary: Students in grade 3 will first take a Practice OLSAT to acquaint them with the test. Then they will take the “real” OLSAT (“Level D”) during the testing window. Students in grade 4 will take the Stanford (this test is called the “Primary 3”)  Middle: Students in grade 6 take both the OLSAT and Stanford (OLSAT must be given first) Stanford materials are called “Intermediate 2” OLSAT materials are labeled “Levels E/F/G” we are giving LEVEL F, Form 5 (this has to be bubbled on the answer document)

9 Recommended Guidelines for LEP Participation  LEP students should be exempt if they are level 1.  A committee must decide which subtests are appropriate for each student (must complete the LEP Participation Plan  Testing accommodations are also available for LEP students  Recommended guidelines for OLSAT and Stanford:  If a student is Level 1 ESL – do not test  Level 2 should be a committee decision  Level 3 & 4 should be tested (but could be exempted by committee)

10 Guidelines for Students with Disabilities  Disabilities will be recorded in Section #10.  Can only be exempt if noted on IEP or 504 Plan.  Decisions should be made for each subtest  If accommodations are used which do NOT maintain standard conditions, scores will not provide an accurate indication of how well the student performed.  Code #19 or #20 to denote standard or non- standard accommodation, under Section #10.  The Stanford Reading Test CANNOT be read to any student – results in a non-standard accommodation  Scores with non-standard accommodations are not included in school’s averages.

11 What subtests are taken as part of the Abbreviated Battery for the Stanford?  Stanford (grades 4 & 6) Subtests to administer: Reading Vocabulary Reading Comprehension Mathematics Problem Solving Mathematics Procedures Language Form D (not A)

12 How to Schedule your Testing  OLSAT Grade 3:  One day for practice test (see next slide)  One day for “real” test (35 minute test) Grade 6: one day (40 minute test)  Stanford Grade 4 & 6:  Each subtest(s) may be scheduled independently over separate days – school-based decision

13 Grade 3 OLSAT Practice Test  Separate Directions and Test Booklets (see labels on lower right front cover)  13 questions that are UNTIMED – and, students can be given as much help as needed to complete the practice test  Should be given approximately one week or less prior to “real” test  The answers to the practice test questions can be found on page 10 of the Practice Test Directions for Administering in addition to being part of the directions.

14 Testing Materials Needed  Schools were instructed to secure their Directions for Administering for both tests last school year. Be sure that you can locate these so that the teachers can review them before the first day of testing  Secure test booklets and non-secure answer documents have been ordered by R&P based on school enrollment  Pre-ID labels for answer documents will be ordered to minimize hand-bubbling of answer documents

15 Materials Needed by Students  Stanford Materials Grade 4:  Test book, Answer document, No. 2 pencils  Scratch paper for Math and Listening subtests  Ruler with inch and centimeter marks for Mathematics Problem Solving Subtest Grade 6:  Test book, Answer document, No. 2 pencils  Scratch paper for Math and Listening subtests  Ruler with inch and centimeter marks for Mathematics Problem Solving Subtest  4 function or scientific calculator for the Mathematics Problem Solving subtest (whichever calculator the student currently uses)

16 Materials Needed by Students  OLSAT Materials Grade 6  Test Booklet  Answer Document  No. 2 pencils Grade 3  Practice Test (given previously – may be sent home)  Test booklet (students answer in their booklet and demographic information goes on the back page)  No. 2 pencils

17 Use of Test Booklets by Students  Grade 3 OLSAT – test books are consumable and students can write in them  Grade 4 Stanford – test books are non- consumable; students must only write in them if that is an allowable accommodation  Grade 6 OLSAT & Stanford – test books are non-consumable; students must only write in them if that is an allowable accommodation  Please pass this information to your examiners during their training so they can monitor students during testing

18 Decisions that need to be made prior to testing:  How you will work with ESL & Sped staff to communicate which students will and will not participate in testing and what accommodations may be needed  Make arrangements with appropriate SPED and/ or ESL teachers to assist you with administering tests with accommodations  How you will check to be sure you have accounted for each student in the appropriate grade level (either with an answer doc. or listing them on the exempted/absent list)  Schedule a test examiner training with staff

19 Decisions prior to testing continued…  Make arrangements for those not testing (due to exemptions or tardiness)  Decide how you will provide a lunch-time break for students on extended testing time who do not finish in time for lunch  Determine make-up dates for testing  Notify all school staff of your testing calendar (PE, Art, Music, Cafeteria, etc.) in the event their regular schedules could be disrupted  Decide if large classes need to be split up so that students have room to test; if this occurs, you will need extra examiners  Determine who is available to serve as proctors in the hallway in the event students need to go to the restroom or if a teacher needs assistance during testing.

20 Train your Test Examiners Must sign Security Agreement Room preparation – sufficient number of desks and removal of curriculum material from walls Review time frame for each subtest Coding of answer documents Review for stray marks at end of testing Use of calculators and rulers (when to be used!) How to handle an emergency How you will advise them as to where to send students who are NOT testing How late arrivals will be handled as well as make-up testing

21 Test Security  Secure Materials include: test booklets and any answer document which a student has taken even one test with. These must always be under lock and key Examiners must verify count daily - Examiner’s Test Booklet Daily Transmittal Form

22 Test Irregularities Since the Stanford and OLSAT are no longer state mandated tests, it is not necessary to report irregularities to R&P. However, please call if you have an unusual situation and would like to discuss how to handle and/or maintain security.

23 Answer Document Coding  Stanford & OLSAT Coding No coding for specific accommodations.  However, will delineate between standard accommodation (bubble 19 in section 10) & non-standard accommodations (bubble 20). No coding for Title I or ESL. No Special Forms (tape, large print, or Braille) are available; however, if you do need a large print version, please contact Cecil Grove in Research & Planning at If no pre-id label:  Sections 1-6 & 8 are a must (note: Section 7 will not be used; Section 8 will use the STI numbers only)  Section 10 if appropriate based on the Directions for Administering (DFA) If there is a pre-id label:  Only complete Sections 1 (& 10 if appropriate based on the DFA)

24 Answer Document Coding (continued)  List of Students NOT Testing Please provide a list of students who did not take the Stanford and/or OLSAT test(s) so that R&P has a paper record of why the student did not participate (absent, exempt, etc.) – see handbook for a sample of the list Once scores come in, Principals often have questions as to why students did not test or why they do not have a score – this will help us to answer those questions.

25 Packaging your Answer Documents  Keep each classroom’s answer documents in it’s own bundle  Use the paper bands to wrap around each class bundle  Complete the purple SSID/Header sheet with the teacher’s name on the back and package with those answer documents

26 Packaging your Answer Documents (continuted)  Complete a Master File Sheet that tells us what you are shipping to us for scoring  Bring all secure answer documents by appointment to the R & P Warehouse (sign-up for appt. time); appointments will be scheduled on October 21 & 22  Test Booklets will be shipped back to the R&P Warehouse via pony after testing; Keep your Directions for next year!

27 Returning your Test Booklets  School Test Booklet Transmittal Form – records number of booklets returning.  Examiner’s Test Booklet Daily Transmittal Affidavit – initialed daily by examiners and signed on last day of testing.  Please return materials in the same boxes in which they arrived.  Test Booklets - if written in please rubber band and place on top with post-it note “written in.”  Please do not send scratch paper.

28 Review of Testing Timeline  Now until testing – determine testing window, locations, examiners, etc.  September 18 - elementary receives Practice OLSAT materials  September 22 –receive Stanford test books  September 24 – receive OLSAT test books  September 26 – submit school testing calendar to Lynda Webster, R&P  Oct. 2 – 17 – test administration window, including make-up test dates  Oct. 21 or 22 – deliver answer documents to R&P warehouse by appt.  October 22 – pony test booklets back to R&P by this date

29 Testing Contacts  Main Contact: Tracy Walker, ,  Second Contact: Angela Bell, ,  Materials: Cecil Grove, , Testing Calendars will be sent by Pony mail or faxed to Lynda Webster at