New Employee Orientation “How To” for Supervisors.

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Presentation transcript:

New Employee Orientation “How To” for Supervisors

© Business & Legal Reports, Inc Session Objectives You will be able to: Recognize the benefits and goals of new employee orientation Assume a leadership role in the process Determine the topics to be covered Plan and execute successful orientations

© Business & Legal Reports, Inc Session Outline Benefits and goals of orientation Your role in the process Planning for a new employee’s first day The first day After the first day Temps, part-timers, and disabled employees

© Business & Legal Reports, Inc Benefits of Orientation Creates a positive first impression Provides essential information Helps you get to know the employee and assess training needs

© Business & Legal Reports, Inc Key Information Company information Benefits information Job information

© Business & Legal Reports, Inc Goals of Orientation Welcome new employees Acquaint new workers with the company Inform new employees about company policies

© Business & Legal Reports, Inc Goals of Orientation (cont.) Facilitate adjustment to the job Complete required paperwork Open channels of communication

© Business & Legal Reports, Inc Your Leadership Role Planner Coordinator Overseer Evaluator

© Business & Legal Reports, Inc Orientation Background Questions?

© Business & Legal Reports, Inc Before the First Day What time to arrive Where to park What door to enter and where to report What to wear What tools and equipment to bring What documents to bring

© Business & Legal Reports, Inc What You Need to Do Notify staff of new arrival Designate and prepare a workstation Plan and schedule orientation activities Gather necessary information and paperwork

© Business & Legal Reports, Inc What You Need to Do (cont.) Determine expectations of performance and prepare job standards Select an orientation assistant Clear your schedule Prepare a first-job assignment

© Business & Legal Reports, Inc Select an Assistant Assistant acts as a buddy to new employee You monitor and confer

© Business & Legal Reports, Inc Select an Assistant (cont.) Qualities of an assistant

© Business & Legal Reports, Inc A Note About Adult Learning Retention of information Information overload Effective learning

© Business & Legal Reports, Inc The First Day Welcome the new employee Introduce employee to co-workers and workplace Complete paperwork

© Business & Legal Reports, Inc The First Day (cont.) Issue keys, tools, equipment Describe the job Communicate expectations Review important department procedures

© Business & Legal Reports, Inc The First Day (cont.) Answer any questions Assign a meaningful task Have lunch with the new employee End the day on a positive note

© Business & Legal Reports, Inc After the First Day Second day End of first week

© Business & Legal Reports, Inc After the First Day (cont.) After 2 weeks After 4 weeks

© Business & Legal Reports, Inc Training Strategies Assess needs Select method of training Assign trainers Evaluate results

© Business & Legal Reports, Inc Special Case Orientations Temporary employees Part-time employees Employees with disabilities

© Business & Legal Reports, Inc Planning and Execution Questions?

© Business & Legal Reports, Inc Orientation Checklist Pay Time Benefits Identification Employee handbook Emergency information

© Business & Legal Reports, Inc Orientation Checklist (cont.) Work hours Breaks Overtime Absences Vacations and holidays

© Business & Legal Reports, Inc Orientation Checklist (cont.) Organizational chart Accountabilities Manuals Job description Performance appraisals Work tasks

© Business & Legal Reports, Inc Orientation Checklist (cont.) Safety Security Facility layout Phone system Supplies and materials Equipment

© Business & Legal Reports, Inc Orientation Checklist (cont.) Keys, access cards or codes Attire Food and beverages Smoking Visitors Parking

© Business & Legal Reports, Inc Key Points to Remember Orientation provides information new employees need to get off to a good start Orientation has a direct impact on future productivity, performance, and job satisfaction You play a key role in the success of the orientation process