Managerial Communication -- Wilson -- Power Point Presentations 1 Power Point Presentations Problems and Solutions

Managerial Communication -- Wilson -- Power Point Presentations 2 Problems and Solutions Presentation style Technology incompetence Creativity overload Artistic and stylistic rules

Managerial Communication -- Wilson -- Power Point Presentations 3 Presentation Style Face screen and not audience Read slides Use slides as speaking notes

Managerial Communication -- Wilson -- Power Point Presentations 4 Turn Back on Audience Audience unimportant Focal point of room is Power Point Speaker is subservient to Power Point

Managerial Communication -- Wilson -- Power Point Presentations 5 Read Slides Audience is stupid Audience cannot read

Managerial Communication -- Wilson -- Power Point Presentations 6 Screen As Speaker Notes Both turn back on audience and read Audience is both unimportant and stupid

Managerial Communication -- Wilson -- Power Point Presentations 7 Presentation Style Solutions Power Point is an oral presentation All oral presentation guidelines apply Vanna White Paraphrase Use separate speaker note function

Managerial Communication -- Wilson -- Power Point Presentations 8 Technology Incompetence Can’t set up lap top or projector Can’t open Power Point Can’t advance or reverse slides Can’t run in slide show

Managerial Communication -- Wilson -- Power Point Presentations 9 Solutions to Technological Incompetence Practice before presentation Practice in the room Practice with the equipment

Managerial Communication -- Wilson -- Power Point Presentations 10 Creativity Overload Too Much/Many –Slides –Colors –Fonts –Transitions –Visuals –Animation, Audio, Video –Words

Managerial Communication -- Wilson -- Power Point Presentations 11 Too Many Slides Problem –Audience can’t read slides or keep up Solution –Eliminate slides that don’t support presentation

Managerial Communication -- Wilson -- Power Point Presentations 12 Too Many Colors Problem –Jarring and hard to follow –Lacking consistency Solution –Use one color scheme consistent

Managerial Communication -- Wilson -- Power Point Presentations 13 Too Many Fonts Problem –Difficult to read –Inconsistent Solution –One font for headings –One font for bullet points

Managerial Communication -- Wilson -- Power Point Presentations 14 Too Many Transitions Problem –Distracting –Inconsistent Solution –Use only 2 transitions Between slides Between main points

Managerial Communication -- Wilson -- Power Point Presentations 15 Too Many Visuals Problem –Distracting –Inconsistent –Disconcerting Solution –Only one visual on a page

Managerial Communication -- Wilson -- Power Point Presentations 16 Visual Placement We read left to right Use visual to draw eye across print

Managerial Communication -- Wilson -- Power Point Presentations 17 Too Much Animation, Audio, Video Problem –All can be very distracting Solution –Use only for special effect or impact

Managerial Communication -- Wilson -- Power Point Presentations 18 Too Many Words Problem –Audience will ignore –Distracting Solution –7 x 7 Rule

Managerial Communication -- Wilson -- Power Point Presentations 19 Too Much of Anything Audience will ignore crowded slides Presentation is useless

Managerial Communication -- Wilson -- Power Point Presentations 20 Solution to Too Much Leave 60% to 70% of slide blank

Managerial Communication -- Wilson -- Power Point Presentations 21 Artistic and Stylistic Rules Make slides readable Beware of color meaning Follow grammar rules Be consistent

Managerial Communication -- Wilson -- Power Point Presentations 22 Artistic and Stylistic Rules Rule One: –Slides must be readable

Managerial Communication -- Wilson -- Power Point Presentations 23 Readability Light Room –Light Background –Dark Foreground

Managerial Communication -- Wilson -- Power Point Presentations 24 Readability Dark Room –Dark background –Light foreground

Managerial Communication -- Wilson -- Power Point Presentations 25 Readability Never Use –Light on light –Dark on dark

Managerial Communication -- Wilson -- Power Point Presentations 26 Readability Avoid red and green on the same slide 10% of population is color blind

Managerial Communication -- Wilson -- Power Point Presentations 27 Readability Font Font Size –Headings 24 to 36 –Other text 18 to 24 –Source notes 14 –Nothing smaller than 14

Managerial Communication -- Wilson -- Power Point Presentations 28 Readability Font Sans Serif – Headings Serif -- Text

Managerial Communication -- Wilson -- Power Point Presentations 29 Readability Font Capitalization –Capital letters are hard to read –Only capitalize first word of bullet points

Managerial Communication -- Wilson -- Power Point Presentations 30 Artistic and Stylistic Rules Rule Two: Beware of color meaning –Choose colors complementary to meaning

Managerial Communication -- Wilson -- Power Point Presentations 31 Color Meaning Red – power, stop, debt Orange – fire, sunset Yellow – prostate cancer, coward Green – money, environment Blue – water, calm Purple – smurfs Pink – girls, breast cancer Black – death, funerals White – boring

Managerial Communication -- Wilson -- Power Point Presentations 32 Color Meanings Pre-made Slides –Choose one that reflects your meaning

Managerial Communication -- Wilson -- Power Point Presentations 33 Artistic and Stylistic Rules Rule Three: Follow grammar rules –If you don’t – You look ignorant It is distracting

Managerial Communication -- Wilson -- Power Point Presentations 34 Follow Grammar Rules Spell absolutely everything correctly No exceptions

Managerial Communication -- Wilson -- Power Point Presentations 35 Follow Grammar Rules Begin bullet points with same part of speech

Managerial Communication -- Wilson -- Power Point Presentations 36 Artistic and Stylistic Rules Rule Four: Be Consistent

Managerial Communication -- Wilson -- Power Point Presentations 37 Problems Solved