June 15th 2011 Executive Office of Energy and Environmental Affairs, Executive Office of Labor and Workforce Development Information Technology Division

Agenda Topic Sub topic PresenterTime IntroductionWelcome noteClayton Martin 5 min Report from Roundtables PMO Large Projects Tom Skinner Darrel Harmer 10 min SpeakerCritical Skills for Project ManagersGina Abudi45 min Breakout session Select TopicClayton Martin45 min LearnIT OnDemand LearnIT OnDemand OverviewEllen Wright15 min Wrap up Darrel Harmer1 min 5/2/20152

Roundtable Reports PMOTom Skinner Director PMO, EOEEA Large Projects/ Program Darrel Harmer Chief Planning Capital Officer, ITD 5/2/20153

PMO Roundtable Update NameRole Tom SkinnerDirector PMO, EOEEA Barbara LaViskaManager of Project Managers, DOT Clay MartinDirector PMO, EOEEA Sandy KruczkowskiDirector ITD PMO, ANF Jennifer GoreeDirector, EOE Harriet Mermes CostaProject Lead, QUEST Darrel HarmerChief Capital Planning Officer, ITD Diane NawrockiDirector IT PMO, DOT Divya NarayanDirector IT PMO, EOHHS PMO Roundtable Members 5/2/20154

PMO Roundtable Meetings 1 st Friday of the month from noon to 1 Rotate to different site Support con-call if you can’t attend in person May 6 th (1 st meeting) - How to prioritize your projects June 3 rd (2 nd meeting) - Prioritizing Projects and determining the Effort Level June 30 th – Capacity Planning (Thursday!) 5/2/20155

PMO Roundtable Repository WIKI Site – quick Demoquick Demo All are welcome to attend any of the meetings 5/2/20156

Large Project/Program Roundtable Membership open to projects & programs with at least $30M of funding – will likely change over time as projects come and go Large programs have unique constraints, challenges, risks, visibilities and opportunities over and above most projects Roundtable to provide a regular forum for managers and sponsors of these large initiatives to discuss problems and exchange ideas Can help expand CommonWay to include standards for “program management” as distinct from “project management” 5/2/20157

Large Project/Program Roundtable Update NameRole Marcie DesmondSCIO, A&F Vinnie PiccinniDeputy SCIO, A&F Steve GeddisProgram Manager, MassTax2 Barry LaCroixChild Support Enforcement, COMETS HD Michele CristelloChild Support Enforcement, COMETS HD Patricia WadaProgram Manager, MassHR Corey JenksA&F, ARRA & Transparency Mary-Joe PerrySCIO, MassDOT Diane NawrockiDirector IT PMO, MassDOT Colleen OgilvieDeputy Registrar, RMV Clayton MartinDirector EOLWD IT PMO Steve DennehyProgram Manager, Springfield Data Center Darrel HarmerChief Capital Planning Officer, ITD Shruthi RangathyagarajanIT Capital PMO Large Project/Program Roundtable Members 5/2/20158

Large Project/Program Roundtable Meetings Last week of the month Meetings at ITD Starting off with in-person meetings May 23 rd (1 st meeting) - Governance June 30 th (2 nd meeting) – Governance (cont.) 5/2/20159

Roundtable – Large Projects / Program WIKI Site – quick Demoquick Demo 5/2/201510

Speaker Topic: Critical Skills for Project Managers Gina AbudiPresident (PMI Mass Bay) 5/2/201511

Critical Skills for Project Managers 125/2/2015 Click here to view the Presentation

Breakout Session Clay Martin Director IT PMO, EOLWD 5/2/ “Operations keeps the lights on, strategy provides a light at the end of the tunnel, but project management is the train engine that moves the organization forward” - Joy

Breakout session – 30 min  See your Index card for group identification  Move to specific locations  Group 1 – Minihan Hall - Sandy Kruczkowski  Group 2 – Classroom 612 A/B - Allen Kieslich  Group 3 – Classroom 612 C/D - Donna MacDonald  Group 4 – Classroom Alexis Shaw Small group discussions  Identify your spokesperson/scribe  Introduce yourself & mention topic of interest  Group select & discuss topic Each group spokesperson to report - 5 min each group A write-up of each report needs to be sent to the Generic Mailbox Breakout Session: Ground Rules 5/2/201514

LearnIT! OnDemand Ellen Wright HR DirectorITD 5/2/201515

LearnIT! OnDemand is… a technology-enabled, enterprise-wide virtual learning environment for all 1600 Executive Branch IT employees. It will enable us to meet the core objectives of our LearnIT! program: Establish a full curricula of courses in the area of Process & Methodology, Technology, and Professional / Management Development Enhance the technical and professional skills of IT staff to meet current and future workplace demands Provide continuous learning and career development Key benefits include: It is scalable and cost-effective Provides consistent Commonwealth-wide access to training resources Increases our # of training offerings in advanced technical topics exponentially Includes training opportunities that lead to certification in key areas of interest Gives real-time access to solutions to meet day-to-day work needs Supports professional development and retention of staff 5/2/201516

Program Update Welcomed new Training Program Lead: Sean Aulson Completed PMT and signed contract with selected vendor: SkillSoft The world’s largest provider of elearning services with nearly 20 years of experience with thousands of customers – including over 250 public sector clients Proven implementation methodology employed at thousands of clients Kicked off implementation with joint Commonwealth/SkillSoft team: Commonwealth team comprised of: - Program Sponsor: Ellen Wright - Program Manager and Administrator: Sean Aulson - Communications Lead: Sandra Baccari Edler - Technical Lead: Jim Stephens - Learning Champions from each secretariat SkillSoft team includes dedicated elearning professionals: - Learning Strategist - Learning Consultant - Application Engineer - Account Executive - 24x7 customer support team Launch targeted to commence on June 30, /2/201517

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Instant Access to Knowledge is Genius 5/2/201523

Our New eLearning Site 5/2/201524

Wrap up Darrel Harmer Chief Capital Planning Officer ITD IT Capital PMO 5/2/201525

Q& A / Wrap up / Next steps Next PM Connect meeting (September 14th, 10-noon) PM Connect Survey Speaker Details Click Here CommonWay Click here PM Connect Click Here Presentation Material Click Here Generic 5/2/201526