FY 12/13 Proposed Budget Board of Directors Meeting February 1, 2012

Budget Development Process Planning for FY 12/13 operating budget began in September Formal budget development guidelines were issued on October 17, Emphasis on realistic projections under the current economic situation. Initial draft submitted by department heads in November The draft budget was refined as follows: The review process: Comparative analysis: proposed budget with FY 10/11 results and FY 11/12 budget projections. Detailed review with VP Finance. Resulting modifications: proposed and applied. Proposed budget presented to AACRAO Board for approval.

Budget Summary FY 12/13 REVENUE: DUES$2,466, % NON-DUES$6,510,995 TOTAL REVENUE$8,977,849 TOTAL EXPENSES$8,653,793 EXCESS REVENUE$ 324,056

Dues and Non-dues Revenue Comparison FY 06/07 – FY 10/11 Actual and FY 11/12 – FY 12/13 Budgeted

Summary of Major Assumptions by Department Annual Meeting 2013 (San Francisco): Registrations: Number of registrants same as FY11/12 budget (Philadelphia) No increase in base price. Exhibit fees: Number of exhibitors same as FY11/12 budget (Philadelphia) No increase in base price. Government Relations: No increase in expenditures above 2%. Communications: No increase in expenditures above 2%.

Summary of Major Assumptions by Department (continued) General & Administration: Individual/Institutional dues: Membership revenue same as FY11/12 budget. Corporate dues: Corporate membership revenue same as FY11/12 budget. Includes 3% salary pool. Information Technology: No increase in expenditures over 2%.

Summary of Major Assumptions by Department (continued) Governance: 3% increase in expenditures over FY11/12 budget. Meetings and Workshops: SEM 2012 (Orlando): Registrations: Number of registrants same as FY11/12 budget (San Diego) No increase in base price. Exhibit fees: Number of exhibitors same as FY11/12 budget (San Diego) No increase in base price. Technology Conference 2013 (Tucson): Registrations: 7% decrease in # of registrants from FY11/12 budget (Chicago) No increase in base price. Exhibit fees: 8% increase in # of exhibitors over FY11/12 budget (Chicago) No increase in price.

Summary of Major Assumptions by Department (continued) Meetings and Workshops (continued): Transfer Conference 2013 (Tucson): Registrations: Number of registrants same as FY11/12 budget (Chicago) No increase in base price. Exhibit fees: Number of exhibitors same as FY11/12 budget (Chicago) No increase in base price. Technology and Transfer conferences have been co-located for the first time. Budget reflects assumption without prior data. Online Courses: Registrations: projecting 5% decrease in revenue over FY11/12 budget Webinars: Registrations: projecting 25% decrease in revenue from FY11/12 budget Member and Customer services: Jobs-on-line: projecting 13% increase in revenue from FY 11/12 budget. Increase in fees for non-members at 20% above member rate.

Summary of Major Assumptions by Department (continued) IES: Service fees: projection 6% increase in evaluation revenue from FY11/12 budget. Increase expected based on enhanced timeliness, customer responsiveness, marketing efforts and development of growth opportunities. Consulting expense: budgeted at 17% of revenue. AACRAO Consulting: Service fees: projecting 20% increase in revenue from FY 11/12 budget Projection based on increase in marketing efforts and growth opportunities. Consulting expense: budgeted at 36% of revenue.

Summary of Major Assumptions by Department (continued) Publications: Publication sales: projecting 8% decrease in publication sales from FY11/12 budget. Three new publications that are in the pipeline. Edge: projecting 2% increase in revenue over FY11/12 budget; increase based on higher demand.

Operating Revenue & Expenses FY 05/06 – FY 10/11 Actual and FY 11/12 – FY 12/13 Budgeted

Operating Revenue & Expenses FY 90/91 – FY 10/11 Actual and FY 11/12 – FY 12/13 Budgeted

Operating Ratio FY 90/91 – FY 10/11 Actual and FY 11/12 – FY 12/13 Budgeted

Revenue Allocation by Program

Expense breakdown by line item