Kirkwood Community College FY 2009 Budget Process Overview Administrator Retreat December 7, 2007

Why a new process? Move FY 2008 process forward New Staff Department involvement Efficiency

What is a Budget? A financial plan that identifies the resources necessary to meet a set of goals for a certain period of time. Method to enable the College to achieve its mission. Budget is not another word for cash or entitlement.

Why Budget? Establish funding Accountability and Transparency Important source of financial information KPI 5.1 – Long Range Planning

2009 Process Pilot Group to enter budgets directly into Datatel Zero-Based Budgeting for modified Pilot Group Other departments – percentage change; opportunity for suggestions Process monitored/meetings held Additional phases for FY2010 and FY2011

Budget Org Chart – Phase One

Timeline Date (s)Process Week of January 7, 2008 (tentative)Detailed Datatel Budget Management Module Training - Business Services/IT Week of January 14, 2008Budget Officer/End User Training Session with pilot departments January 18 – February 7, 2008Entry of pilot group budgets into Datatel/Reports sent to all other departments with option to modify budget by February 7 th deadline February 21, 2008First presentation of budget to Board March 13, 2008Final presentation to, and approval of, budget by Board April 2008Budget presented to Cabinet July 1, 2008FY 2009 Budget Year Begins

Final thoughts The budget should assist in achieving the strategic goals of the college – they should not determine them. A sound budget process is key for determining performance measures and having reliable data to be used for forecasting. Process will evolve over time – year one will largely be a pilot phase so we are able to monitor the process and make any changes. We value your input!

Questions?