PRESENTATION TO BOARD OF SUPERVISORS MARCH 7 TH, 2012 FY 2013 School Board Proposed Budget 1

Where the Money Comes From FY 2013 Amount ($ in millions) Carryover $10.0 County transfer $536.5 County VRS reserve $10.0 State revenue $242.2 Federal funds $14.1 Other funds $6.9 Total $819.7 County Transfer Request = $536.5 million 2

Where the Money Goes 3 Instruction 78.5% Technology Operations & Maintenance Facilities FY 2013 Amount ($ in millions) Instruction $643.9 Administration $16.7 Attendance & Health $10.3 Pupil Transportation $53.9 Facilities $2.8 Operation & Maintenance $71.1 Technology $21.1 Total $819.7 Note: Expenditure categories defined by Virginia Board of Education

Budget and Enrollment Growth Budget and enrollment growth will not necessarily be consistent due to inflation, salary enhancements, and increases beyond the control of the school division such as VRS in any given year. 4 Virginia Retirement System (VRS) increase $ in millions FY 2004FY 2005FY 2006FY 2007FY 2008FY 2009FY 2010FY 2011FY 2012 FY 2013*

FY 2013 Expenditure Increases % due to increased VRS contributions set at State level 31.7% due to increased staffing for growth in student enrollment of 2, % due to increased employee costs and targeted salary increases. 2.2% due to increased staffing and operational expenses for two new schools. 0.8% due to increased costs of other operational expenses across all departments. New Schools $1.6 million Breakdown of $73.8 million budget increase

Cost Per Pupil (CPP) FY12 CPP Comparison DivisionFY12 Arlington$18,047 Alexandria$17,618 Fairfax$12,820 Loudoun$11,014 Prince William$9,852 Source: FY 2012 Washington Area Boards of Education (WABE) Guide Ten-Year History of LCPS CPP 6 By WABE definition, the Cost Per Pupil does not include adult education, self- funded summer school, health services, selected earmarked grants, and the portion of the CIP funded by cash. * Proposed

Budgeting Values Provide high quality public education 7

Provide High Quality Education 95.3% of seniors last year graduated on-time. All high schools ranked among best in Washington Post Challenge Index— five among the top in the nation. 10 middle schools ranked “Schools to Watch”—more than any other school district in the nation. One of 388 school divisions nationwide honored with “AP Achievement List” by the College Board— one of only 3 in Virginia. 7 schools received 2012 Governors Award for Educational Excellence. 38 schools awarded Energy Star designation for energy efficiency. Sports teams won 6 state championships last year. 8

Budgeting Values Provide high quality public education Remain sensitive to economic environment 7

Sensitivity to Economic Environment Comparative History of Budget Reductions (in $ millions) 9 Fiscal Year Superintendent Proposed $801.4 $757.7 $764.7 $757.2 $831.7 School Board Proposed ($7.1) ($10.5) no change ($12.0) plus $1.7 in reinstated income Final Appropriation ($48.7) ($14.6) ($54.4) ($11.3) ? Despite modest signs of economic recovery, the School Board has made strategic reductions to the Superintendent’s proposed budget in FY 2013 to reflect the continued need for cost containment.

Sensitivity to Economic Environment 10 * Revenue Increases School Board Reductions to FY 2013 Superintendent’s Proposed Operating Budget Amount ($ in millions) $2.8 $0.3 $1.3 $2.6 $1.8 $0.8 $2.4 $1.7 $13.7 FTEs Area of Reduction Salaries System-wide staff development Full Day Kindergarten (phase 1) FLES program scale-back System-wide non-salary funding Classroom-based New Positions Administrative/Support New Positions Reinstatement of AP and athletic fees* Net Reduction to County Transfer Reductions have been targeted to minimize impact on classroom- based instruction, maximize competitiveness, and reduce long-term liabilities.

Budgeting Values Provide high quality public education Remain sensitive to economic environment Maintain class sizes 7

Maintain Class Sizes Source: FY 2012 WABE Guide Only Prince William County has a lower CPP than Loudoun County. Dramatically larger secondary class sizes helps to explain how. Class sizes have increased twice in Loudoun County in the last four years. The School Board wants to avoid further increasing class sizes. 11 Division Alexandria Arlington Fairfax Loudoun Prince William Elementary (#5) 22.5 Middle (#3) 28.3 High (#3) 28.8 FY 2012 Average Class Sizes

Budgeting Values Provide high quality public education Remain sensitive to economic environment Maintain class sizes Focus staffing increases in the school and classroom 7

Focus Staffing Increases in School & Classroom Source: FY 2012 WABE Guide The proposed FY 2013 Operating Budget deliberately reduces the number of non-school based staffing in Loudoun County by an entire percentage point. This should enable Loudoun to lead the region in school-based staffing at 93.6% 12 Division Alexandria Arlington Fairfax Loudoun Prince William School-Based 91.6% 90.4% 93.0% 92.6% (#2) 89.6% Non-School Based 8.4% 9.6% 7.0% 7.4% 10.4% Comparison of FY 2012 Staffing Focus

Budgeting Values Provide high quality public education Remain sensitive to economic environment Maintain class sizes Focus staffing increases in the school and classroom Provide competitive compensation 7

Provide Competitive Compensation $72,635 $59,367 $61,304 (#4) Comparison of FY 2012 Teacher Salaries 13 Source: FY 2012 WABE Guide $63,980 $71,239 $43,715 (#3) $43,633 $43,910 $44,440 $43,612 $99,081 (#3) $99,064 $101,298 $93,015 $99,433

Provide Competitive Compensation *School Board proposed, all other Superintendent proposed The proposed FY 2013 Operating Budget focuses pay increases disproportionately at the lower end of the pay scales and caps increases at the top of each pay scale at FY 2012 levels. This is to help compress our pay scale by increasing pay at the lower levels while restricting upper level growth. 95% of all employees, however, would still get a pay increase – most either $1,750 or 0.50$/hour. This year’s pay increase will represent only the second one for LCPS employees since FY 2009 and is needed to keep Loudoun competitive with most surrounding jurisdictions, particularly Fairfax County. 14 Division Salary Increase Alexandria* up 1.2% Arlington up 2.0% Fairfax* up 4.7% Loudoun* up zero to 4.0% Prince William zero. Comparison of Proposed FY 2013 Salary Increases

Budgeting Values Provide high quality public education Remain sensitive to economic environment Maintain class sizes Focus staffing increases in the school and classroom Provide competitive compensation Support opening of new schools 7

Support Opening of New Schools The proposed FY 2013 budget includes 39 new positions to support the opening of Frederick Douglass ES and John Champe HS in fall 2012 and to prepare for the opening of ES-16 and ES-22 in fall New School Positions Principals Assistant Principals Guidance Staff Technology Staff Librarians Custodians Athletic Staff Nursing Staff Clerical/Support Staff Total New School Positions: New FTEs These new school positions represent a reduction of 13 FTEs from the number requested by the Superintendent, primarily to account for smaller initial student populations at these new schools. Rather these additional positions can be added with future growth in student enrollment as needed.

Maintain Existing Facilities Capital Asset Preservation Program (CAPP) 17 System Component Replacement FY 2013FY 2014FY 2015FY 2016FY 2017FY 2018 Electrical $555,ooo$135,000-$225,000$335,000$435,000 Heating, Ventilation and Air Conditioning $175,000$255,000$195,000$135,000$180,000$135,000 Plumbing $205,000$960,000$150,000$80,000$50,000$100,000 Resurfacing $750,000$1,022,000$900,000$380,000$497,000$550,000 Roofing $1,280,000$2,380,000$4,050,000$4,300,000$1,550,000$1,350,000 Structural Repairs $210,000$375,000$620,000$375,000$380,000$260,000 Windows -$450,000$200,000$450,000$300,000- Fiscal Year Totals$3,175,000$5,577,000$6,115,000$5,945,000$3,292,000$2,830,000 Extending the useful life of Loudoun’s school facilities CAPP funding in the amount of $3,175,000 in FY 2013 will help catch-up on delayed maintenance and repairs on school facilities over the past few years.

18 Provide for Future School Facilities Comparison of Student Growth Projections FY and FY CIPs Updated enrollment projections this year indicate 5,823 fewer new students by FY As a result, Loudoun will require fewer school facilities to accommodate anticipated student growth for the next several years. FY CIP FY CIP

FY Capital Improvement Program (CIP) Construction of 3 New Elementary Schools (ES-21, ES-23 and ES-28) Construction of 2 New Middle Schools (MS-7 and MS-9) Construction of 3 New High Schools (HS-6, HS-8 and HS-11) Construction of Monroe Advanced Technology Academy (MATA) Conversion of Monroe to the Alternative High School Additions to Mercer MS and Freedom HS Renovation to Loudoun Valley HS 19 The six-year School Board adopted CIP includes: 13 projects totaling $685.5 million over 6 years ($234.1 million less than the FY School Board adopted CIP)

Where do we go from here? Realize the tremendous asset that Loudoun’s public school system is to its community and its future. Focus on providing affordable, high-quality schools for Loudoun’s children. Balance the needs of a variety of constituencies in the budget process. Steward public funds wisely through constant analysis, review, dialog and collaboration throughout the year. Recognize that this is just the beginning of a four-year relationship. 20