Library-IT Task Force Presentation 1 PM, February 19, 2009 Graduate School Conference Room

Who decides what to order? Subject librarians responsible for selection. Assigned to college/department. Any campus faculty/students can submit orders to the Library. Anyone can submit orders, via an online form on the Library webpage, via e mail, etc.

How we purchase The Library uses a variety of approaches to purchase books, journals, databases, etc., to meet curriculum and research needs of the campus. Staff consider pricing, discounts, efficiency of purchasing, and ability to provide the format/content needed in selecting vendors.

How We Spend—FY08 Books: $1,049,689 Purchase Plan: $752,381 Specific Book Requests: $274,120 Ordered from Interlibrary Loan Request: $18,981 Ebooks: $4,207 Other formats: AV, micro, scores: $120,670

How We Spend: FY08 Serials: $4,934,494 Print journals/print bundled with e: $707,016 Databases/Aggregators: $555,152 Electronic journals/access fees: $3,475,381 Standing orders for book series: $196,945 Collaborative purchasing through consortia expand access and leverage prices: approx. $ 2,630,298 of the above are consortial deals.

Purchasing Books Three methods that supplement each other to build the book collection

Automatic Purchase (approval) Plan Use a purchase plan to bring in the core scholarly titles as they are published. Pre-established library profiles with an academic book vendor. Weekly shipments of newly published books from scholarly/university presses.

Purchase Plan (cont’d) How is a profile established and maintained? Subject librarians (and faculty) match department curriculum/research needs with profiles. Vendor reps help set up profiles Can run cost estimates to determine impact of profile changes. Profiles periodically reviewed and adjusted at any time.

Purchase Plan (cont’d) Components of profiles: Subject-based. Non-subject parameters (see list on handout) Can set up a profile to receive notifications instead of books

Purchase Plans—Pros/Cons Receiving core scholarly materials as soon as published and reducing gaps in collection. Many faculty now rely on the plan and don’t need to order core materials. Saves selection and ordering time by library staff. Utilizes automated interfaces to create orders, invoice, and cataloging records electronically. Books get to the users more quickly. 61% of books rec’d last 5 years circulated at least once. Average = 2.7 times

Specific Orders for a Title: Faculty/student requests can be submitted to subject librarian, via a variety of options. Subject librarians review publisher announcements, book reviews, lists of “outstanding titles,” etc., to identify important titles not covered by the purchase plan. Patrons can request “rush” ordering for course reserve or urgent research needs.

Specific Orders (cont’d) How is it working? Specific need of faculty or student met. Faculty order fewer books than in past/and depend on purchase plan. 64 per cent used at least once in last 5 years-average=2.6 (about same as purchase plan model) More time-consuming for staff who select, search and create order, send to vendor, and search for cataloging record.

Interlibrary Loan Requests Use ILL reports to identify “hot” titles to purchase. ILL system routes titles not handled by system to acquisitions staff to order. Criteria for ordering: Must be scholarly Must be available in 1-2 days If unavailable, returned to ILL to borrow book. High use (95% used; 3.9 avg. use) but time-consuming for staff and patrons.

E Books—Emerging Models Order individual e book; requires a platform either via publisher or platform provider (NetLibrary, Ebrary). E book collections via publisher or aggregator. Subscription (rental) or perpetual access. Integration with approval/purchase plans being explored. Prefer ‘e’ only when electronic is available simultaneously with print. Patron-driven on-demand purchase.

ORDERING SERIALS Serials =Ongoing commitments of funds

Serials

Serials Ordering(cont’d) Over 80% of materials budget is committed to serials. Inflation closely monitored to avoid committing more $$ than the inflation costs of future budget years. Order one, cancel one policy. Decisions for new serials based on faculty requests, justification and review by entire team of subject librarians/college liaisons and collection managers.

Serials – Ordering E Resources Electronic resources require licenses with provider. Staff review contracts for legality and terms of use. License terms for end users display for each journal/database title. (See example on handout)

E Journals—Purchasing Models Order for individual ‘e’ titles. Journal packages from publishers. Consortial deal with a publisher. Expanded access to titles other libraries subscribe to. (see handout) Aggregator titles—Provider offers assortment of e titles across publishers(Lexis Nexis, Business Source Premier). Con: Less control over titles in package; content changes frequently.

Concerns/Future Needs Preservation for both eBooks and eJournals. Print repositories? Who buys and saves? Portico exploring preservation options for both. “Trigger event access.” Central repository. LOCKSS (Lots of copies keep stuff safe) implemented for journals. Copies refreshed among participating libraries/publishers for temporary loss. CLOCKSS (Controlled Lots of Copies Keep Stuff Safe) Library “nodes” archive for trigger events.

Concerns/Future Needs (cont’d) More publishing is “born digital.” Print on Demand. Who pays? Some users still like to read print. Interlibrary loan for electronic materials. Contracts allow articles to be downloaded and resent. Still unresolved for e Books. Can’t provide entire PDF yet, only chapters.

QUESTIONS? Are most welcome,