GROUP PRESENTION CHAPTER 10 AND CHAPRER 12 BY Fanny, Sun lei, Sun yibing, Zhang dong-bin BY Fanny, Sun lei, Sun yibing, Zhang dong-bin

Chapter 10: Physical Environment  Room arrangement  Room size  Lighting  Extrinsic noise  Temperature and air flow

Room arrangement  Classroom style: used for small to medium-sized public speaking situations.  Theatre style: audience of over 100, not recommended for training situation.

Room arrangement  U-shaped: 25 or less for training settings, but distraction.  Conference style: small group discussion, interact easily, but distraction.

Room size and shape  Size: a small room, crowded with listeners, a large auditorium with a small audience.  Shape: long, narrow rooms present a challenge for the speaker.

 Lighting: stage lights should illuminate the speaker’s face. Formal situation demand dim house lights, focusing attention on the speaker.  Noise: extrinsic noise is distracting and damaging a presentation.  Temperature and air flow: 68 degrees, warmer encourage sleeping, cooler distract someone.

Chapter 12: visual aids  Various kinds of visual aids  How to prepare them  The best ways to use them

Kinds of visual aids  Objects: clarify or emphasize your points.  Models: real item is too large, too small.  Speaker: act as a visual aid himself.  Photograph and post: help the audience visualize.  Slides: easy to read and pleasing, but it becomes the slide.

Kinds of visual aids  Transparencies: inexpensive, easy to produce, and user-friendly.  Video: work effectively, but complicated and technical difficulties.  Flip chart sheets: prepare pages in advance…  Computer-generated graphics: software produce beautiful graphics.

Preparing visual aids  Prepare in advance: support presentation, not distract from it.  Make sure that visual are just visual  Keep it simple  Use bullet points

Preparing visual aids  Use large print  Make it meaningful  Use color to keep visuals alive

Tips for using support materials  Practice, practice, practice.  Don’t read.  Talk to the audience, not to the prop.  Time your visual aids.

Tips for using support materials  Keep a clear view.  Keep extra copies: in case slides get lost.  Think before passing items around the audience.  Explain any visual you use.

Thank you for your listening

 Zhang for the slide 3,4  Sun lei for the slide 5,6  Sun yibing for the slide 7,8,9  Fanny for the slide  Everybody agree?