SESSION: What Makes an Effective EMS? Los Angeles County Metropolitan Transportation Authority (LA Metro) Environmental Management System Cris B. Liban, D. Env., P.E.., Los Angeles County Metropolitan Transportation Authority The Los Angeles County Metropolitan Transportation Authority (LA Metro) has used its Environmental Management System (EMS) as the tool to promote i) environmental compliance, ii) enhanced sustainable work spaces, and iii) a spirit of empowerment through the process of continual improvement. Operational cost savings and value creating ideas has been the cornerstone of LA Metro's EMS. The agency has embarked on a major re-thinking of EMS implementation not only in how it continues to roll out the Plan- Do-Check-Act process agency-wide, but more importantly, to use these principles in the implementation of the rest of its sustainability programs in the backdrop of an extraordinary transit expansion program. This talk will outline LACMTA's EMS vision that is unique to the agency but nationally implementable; and the lessons learned that others can build upon to commence or jumpstart their organization's EMS. Cris B. Liban, D.Env., P.E. currently oversees the Los Angeles County Metropolitan Transportation Authority’s (LA Metro's) environmental compliance, environmental remediation, energy and renewable energy management, climate change management, environmental management system, policy development and implementation, environmental liability reduction, real estate due diligence, and electric vehicle charger programs; while supporting LA Metro’s $40B transportation expansion program. He is also the project manager of several LA Metro research projects funded by the Federal Transit Administration, California’s South Coast Air Quality Management District, the California Energy Commission, and the California State Water Resources Control Board. Dr. Liban was recently appointed by the Los Angeles City Mayor as one of the Commissioners of the City of Los Angeles' Board of Transportation Commissioners, and he also serves on several American Public Transportation (APTA) Working Groups. A licensed professional engineer in California, Cris has degrees in geology (magna cum laude), civil and environmental engineering, and environmental science and engineering.

On An Agency’s Transformative EMS 2014 TRB Sustainable and Resilient Infrastructure Workshop New York, NY Cris B. Liban, D.Env., P.E. Los Angeles County Metropolitan Transportation Authority June 17, 2014

Outline >LA Metro EMS Overview >EMS Best Practices >Emerging EMS Issues >Questions/Discussion 3

LA Metro is Los Angeles County’s… Regional Transit Planner/Funder Regional Transit System Builder Regional Transit Operator 4

An Integrated Approach Carbon Credits Administration (Green Fund) (06/2014) 5

EMS Implementation Timeline 6

EMS Implementation Tips Environmental Case  Business Case ISO certified pilot site as agency-wide template Roll-out through a multi-site process Streamlined documentation and implementation

EMS Multi-Site Structure EMS Admin Team EMS Core Team, Division 10 EMS Core Team, Red Line Yard EMS Core Team, etc. Environment Energy Climate Change

Red Line Yard (Division 20)(R) Division 10(B) Total Metro Facilities -Four Rail(R) Facilities -10 Bus(B) Facilities -Central Maintenance Facility -One Headquarters 9

Central Maintenance Facility(B) Division 10(B) Red Line Yard (Division 20)(R) Division 21(R) Union Station Headquarters Division 9(B) Division 11(R) Division 22(R) Division 7(B) 10 Total Metro EMS Facilities -Four Rail(R) Facilities -Three Bus(B) Facilities -Central Maintenance Facility -One Headquarters

EMS Best Practices Develop Ancillary Policies and Plans Management/Frontline Support and Collaboration Environmental Training Institute Key EMS Collateral Print Electronic Video Partnerships Funding for pilot efforts

Aspects Poster

Awareness Poster

An EMS for All: Benefits A program of empowerment Comprehensive and promotes cultural change The tool for implementing Environmental Policy Plan-Do-Check-Act process is foundational Improved, enhanced and transparent operations Cost savings and cost avoidance A different perspective of transit

How Much Do These All Cost >2007 Budget: $0 >2009: $250,000/yr (interdepartmental contribution) >2010: Sustainability Capital: $2M/yr revolving loan based on future cost-savings >2014: Green Fund: $4M/yr to address additional capital/O&M >2014 Projected Cost Savings: About $4.5M 16

Emerging Issue: Managing Commitments Policy Commitment to Compliance, Pollution Prevention and Continual Improvement Planning Objectives Targets Aspects, Impacts, Risk Legal & Other Req. Implementation Resource, Roles, Resp. Competence, Training Communication Doc Control, Records Operational Controls Emergency Preparedness Checking Monitor, Measurement Evaluate Compliance Nonconformance/CAPA Internal Audit Management Review 17

Emerging Issue: ISO 14001: Scope 2.Normative references 3.Terms and definitions 4.Context of the organization –Understanding the organization and its context –Understanding needs and expectations of interested parties –Scope of the management system –Management System 5.Leadership –Leadership and commitment –Policy –Organizational roles, responsibilities and authorities 6.Planning –Actions to address risks and opportunities General Environmental aspects Compliance obligations Significant environmental aspects and organizational risks and opportunities Planning to take action –Objectives and planning to achieve them Environmental objectives Planning to achieve objectives 7.Support –Resources –Competence –Awareness –Communication General Internal communication External communication and reporting –Documented information General Creating and updating Control of documented information 8.Operation –Operational planning and control –Value chain control –Emergency preparedness and response 9.Performance evaluation –Monitoring, measurement, analysis and evaluation General Evaluation of compliance –Internal audit –Management review 10.Improvement –Non conformity and corrective action –Continual improvement KEY: Black – Core Management System Requirement, Comparable to 14001:2004. Red – New Management System Requirements Blue – ISO 14001, Discipline- Specific Requirements

Questions/Discussion Cris B. Liban, D.Env., P.E. p: 213/ c: 213/ e/m: 213/