Developing a Basic Program Budget Harkmore Lee, CALCASA

Learning Objectives 1) Understand the role of managers as good stewards of money (“Big Picture”) 2) To understand both the grant proposal process, as well as importance of compliance. 3) Learn about one important funder: Cal EMA 4) Tie in revenues and expenses to your project.

The Grant Proposal Process – Simplified description 1) Identify and quantify the budget need 2) Research and identify potential funders. 3) Carefully read the application and what is required. 4) Make the case. Good writers, good eyes. 5) Provide good outcomes and solid data. 6) Prepare and attach the proposed budget. 7) Copies  Signatures  Submit  Wait  Award! SUBMITTING A PROPOSAL IS A TEAM PROCESS!

Got the award, now what? 10 keys to staying compliant: 1) Understand what the obligations are for the grant via the award letter and contract. 2) Write down all report deadlines. 3) Know how to complete a funder’s grant report. 4) Educate your staff. 5) Track all numbers – programmatic and financial (see sample)

10 keys to staying compliant: 6) Remember what is reasonable, allocable and allowable. 7) Complete the report carefully and submit on- time. 8) Keep good and open communications with your grant manager/monitor. 9) Keep an excellent filing system. 10) When in doubt, ask for help.

Looking at one funder: Cal EMA 2010 Recipient Handbook: %20CalEMA%20Criminal%20Justice%20Program s%20Recipient%20Handbook/$file/TOC%20INDEX% %20FINAL.pdf

QUESTIONS???