KNOWLEDGE BASED DECISION MAKING FOR AN INFORMED GROUP CONSCIENCE

KBDM Four essential elements: Four essential elements: Open communication Open communication Dialogue before deliberation Dialogue before deliberation Common access to all information Common access to all information Exists in a culture of trust Exists in a culture of trust

KBDM KBDM Procedures KBDM Procedures Topic is brought for discussion Topic is brought for discussion on the KBDM Worksheet

KBDM WORKSHEET KBDM WORKSHEET For introducing a topic for discussion at AWSC or Assembly For introducing a topic for discussion at AWSC or Assembly in order to reach an informed group conscience in order to reach an informed group conscience (Refer to Knowledge Based Decision Making Review for (Refer to Knowledge Based Decision Making Review for completing this form) completing this form) _______________________________________________ _______________________________________________ ( Topic Title ) ( Topic Title ) Topic Statement or Framing: _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ Topic Statement or Framing: _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ History or Background: _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ History or Background: _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ Summary or Conclusion (after discussion): Summary or Conclusion (after discussion): _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ Request for discussion made by :________________________________________ Request for discussion made by :________________________________________ Date:________________________ Date:________________________

Knowledge Based Decision Making (KBDM) Review What do we know about our membership’s needs, wants and performances that are relevant to this matter?_________________________________________________ What do we know about our membership’s needs, wants and performances that are relevant to this matter?_______________________________________________________________________________________________________________________________________________________________________________________ What do we know about our resources (finances, membership, participation) that is relevant to this matter?_________________________________________________ What do we know about our resources (finances, membership, participation) that is relevant to this matter?_________________________________________________ ___________________________________________________________________ ___________________________________________________________________ What do we know about the current realities (membership, culture, etc.) and our fellowship’s environment (technology, spiritual principle, Steps, Traditions, Concepts) that are relevant to this matter?_________________________________ ____________________________________________________________________ __________________________________________________________________ What are the Pros and Cons? Pros________________________________________________________________ ____________________________________________________________________ _________________________________________________________________ Cons________________________________________________________________ ____________________________________________________________________ _________________________________________________________________ What more do we wish we knew?________________________________________ ___________________________________________________________________ ___________________________________________________________________

KBDM The completed KBDM Worksheet will be sent to the Chairman. The completed KBDM Worksheet will be sent to the Chairman. Request that the topic be added Request that the topic be added to the next meeting’s agenda. Topic will be discussed. Topic will be discussed.

KBDM After discussion, the Chairperson will ask the following questions: After discussion, the Chairperson will ask the following questions: Has everyone asked all the questions needed for clarity? Has everyone asked all the questions needed for clarity? Have your ideas been voiced in this discussion? Have your ideas been voiced in this discussion? Have all opinions been heard? Have all opinions been heard? Does everyone feel they thoroughly understand the topic? Does everyone feel they thoroughly understand the topic? Does everyone feel that an informed group conscience has taken place? Does everyone feel that an informed group conscience has taken place?

KBDM Is the group ready to take some action: Is the group ready to take some action: Write a motion and take a vote Write a motion and take a vote Assign a Task Force, Thought Force or Work Group to further research the topic Assign a Task Force, Thought Force or Work Group to further research the topic Dismiss the topic Dismiss the topic Can the topic be tabled until the next meeting? Can the topic be tabled until the next meeting? Is it possible that just a discussion is sufficient Is it possible that just a discussion is sufficient

AL-ANON FAMILY GROUPS ARIZONA MOTION FORM Name of originator _____________________ Dale ______________________ Name of second _______________________ Background: ______________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ Wording of specific motion: ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ________________________________________________________________ Determination: ___________________(Carried, Not Carried, Tabled, Rescinded) Voting results: Yes _______ No ________ Abstaining _________ _________________________________________________________________ (Deliver all originals to the Recording Secretary to obtain a motion number.) AWSC Motion Number: AW ________ Assembly Motion Number: AS ________

Charge Worksheet (Name of Committee, Thought Force, Task Force and Work Group) Background: ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ Charge: ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ Reporting Process: ____________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ Dissolution: ____________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ____________________________________________________________________________Members: ____________________________________________________________________________

Committees, Work Groups, Thought Forces, and Task Forces Arizona Area Definitions of these four units: Committee: Responds to an on-going need of the Area; often thought to be a permanent part of the organization Committee: Responds to an on-going need of the Area; often thought to be a permanent part of the organization Work Group: Unit of people established to meet an ongoing need with the objective to complete its activity and present it to the originating body to move forward Work Group: Unit of people established to meet an ongoing need with the objective to complete its activity and present it to the originating body to move forward Thought Force: Temporary unit that generates ideas and strategies Thought Force: Temporary unit that generates ideas and strategies Task Force: Temporary unit that develops a plan of action for a Task Force: Temporary unit that develops a plan of action for a single defined task or activity—they are the “doers” If the need for a Committee, Work Group, Thought Force, or Task Force is determined by the AWSC or Assembly, the Area Chairperson in consultation with the Area officers, will complete the “Charge Worksheet.” The Area Chairperson will determine the number of persons to be on these units. S/He will invite members from across the Area with a willingness to serve and a range of strengths. The Area Chairperson will appoint one of them to be the Chair. The members themselves will decide on a secretary. All members of the Committees, Work Groups, Thought Forces and Task Forces are considered to be equal, although the Chair will have additional responsibilities. When the Chair calls the first meeting, members will discuss the “charge” making sure everyone understands the assignment. This will be a time for choosing a Secretary, for brainstorming, assigning any outside tasks such as research or surveys. The Chair may use the suggested KBDM questions to assist in the process. Members will set a time- schedule for deadlines, the number of meetings they will have, how and when they will meet and will be in agreement with their final presentation if one is needed. Chair’s Responsibilities Chair’s Responsibilities Will build the agenda—the plan of action based on the set time-schedule Will build the agenda—the plan of action based on the set time-schedule Will review the agenda with the members and ask for agreement to follow it Will review the agenda with the members and ask for agreement to follow it Sets the ground rules for discussion Sets the ground rules for discussion Keeps the discussion on topic Keeps the discussion on topic Sets up the meeting times, dates and method of communication and the purpose of each meeting Sets up the meeting times, dates and method of communication and the purpose of each meeting Helps the group maintain a sense of unity by allowing everyone to talk Helps the group maintain a sense of unity by allowing everyone to talk Will make sure the “charge” is completed, checking with the Area Chairperson if necessary Will make sure the “charge” is completed, checking with the Area Chairperson if necessary Maintains contact with group members and notifies Area Chairperson of any changes Maintains contact with group members and notifies Area Chairperson of any changes Assigns responsibility to one or more members for creating final presentation materials Assigns responsibility to one or more members for creating final presentation materials

Secretary’s Responsibilities Secretary’s Responsibilities Takes minutes at all meetings and distributes them to all members Takes minutes at all meetings and distributes them to all members Asks for clarity if needed Asks for clarity if needed Member Responsibilities Member Responsibilities Be sure that all members understand the assignment or “charge” Be sure that all members understand the assignment or “charge” Why has this task been assigned? Why has this task been assigned? What is meant to be accomplished? What is meant to be accomplished? What information do members need? What information do members need? Ask questions and get clarity in the beginning Ask questions and get clarity in the beginning Do brainstorming Do brainstorming Whenever something is not understood, ask for clarity Whenever something is not understood, ask for clarity Stay on course and do not put personal interpretation on the “charge” Stay on course and do not put personal interpretation on the “charge” Be prepared to work on the “charge” from the moment it is assigned Be prepared to work on the “charge” from the moment it is assigned Be willing to volunteer for specific activities related to the fulfillment of the “charge” Be willing to volunteer for specific activities related to the fulfillment of the “charge” Respond to the Chair in a timely manner Respond to the Chair in a timely manner Be able to accept constructive criticism when the project is up for review Be able to accept constructive criticism when the project is up for review Share work with other members Share work with other members Notify Chair if unable to keep commitment Notify Chair if unable to keep commitment Confidentiality Confidentiality Any discussions that take place or ideas that are put forward during the meetings, conference calls, s, or any other communications are confidential. Any discussions that take place or ideas that are put forward during the meetings, conference calls, s, or any other communications are confidential. The Area oversees these Committees, Work Groups, Thought Forces, and Task Forces, so it is the responsibility of the Area Chairperson to decide when and how the information from these groups is disseminated. The Area oversees these Committees, Work Groups, Thought Forces, and Task Forces, so it is the responsibility of the Area Chairperson to decide when and how the information from these groups is disseminated. Final Presentation Final Presentation Will include the “charge,” some general comments about discussions and some suggested strategies for solving the “charge.” Will include the “charge,” some general comments about discussions and some suggested strategies for solving the “charge.” Will make recommendations based on the strategies Will make recommendations based on the strategies The strategies/recommendations could also include the pros and cons The strategies/recommendations could also include the pros and cons The strategies/recommendations could include the answers to the five KBDM questions The strategies/recommendations could include the answers to the five KBDM questions Each body’s objective is to complete its activity and present it at AWSC to move it forward. It will be the responsibility of the Assembly to make the final decision based on the information presented. Each body’s objective is to complete its activity and present it at AWSC to move it forward. It will be the responsibility of the Assembly to make the final decision based on the information presented.

KBDM