Samuel Steel Safety Group Meeting Four November 14, 2013 Samuel Safety Systems

Meeting Four Agenda Samuel Safety Systems SSSG Report Card 2013 (3 rd Quarter) Year End Reports Safety Group 2014 Update SSSG 2012 Cheque Presentations Questionnaire OHSA Bill 160 Section 50

Safety Group Year End Reports Core Program (0-5 Years) Advantage Program (5 Plus Years) Samuel Safety Systems

Safety Group Year End Reports (0-5 Years) Year End Report are due on December 6th – Set the Standard – Communicate – Training – Evaluate (Include maintenance of previous years) – Make Improvements & Acknowledge Success Samuel Safety Systems

Safety Group Year End Reports (0-5 Years) If Year End Reports are not received by December 6, 2013, (gives the opportunity to review/correct) your firm will receive 0% WSIB has changed their review process which requires reports be submitted sooner! Samuel Safety Systems

0 – 5 Years Program Samuel Safety Systems

2013 Advantage Program YEAR-END CHECKLIST (REVISED): 1.Written Standard20% 2.Interior Auditor Training Record20% 3.Completed WSIB HSMS Review (internal audit) 20% 4.Senior Management Sign-off (HSMS & Action Plan)20% 5.Written Action Plan (Continual Improvement Plan) addressing the HSMS Review 20% IMPORTANT: All handed in All desk audited All must be complete by Dec 6 th, 2013 If Year End Reports are not received by the deadline, your firm will receive WSIB has changed their review process which requires reports be submitted sooner! Samuel Safety Systems 0%

Samuel Safety Systems

Advantage Program Samuel Safety Systems

Safety Group Members Interest Other Firms, Customers Interest Group Sustainability Options Samuel Safety Systems

2014 Safety Group Program Core Safety Group Program (0-5 years) remains the same Advantage program has been extended for another year with some mild edits Samuel Safety Systems

Advantage Program Update Samuel Safety Systems

16 1.Written HSMS Audit Standard 2.Internal Auditor training 3.Review of 2013 Audit 4.Complete the HSMS Audit with WR Review 5.Develop and Initiate Continual Improvement Plan 2014 SGAP Requirements Safety Groups Advantage Program 2014 Employer Requirements Samuel Safety Systems

17 1. Written Company Standard outlining detailed policy and procedures for your HSMS Audit Program (internal health & safety audit) including, at a minimum: –Current (2014) date –Roles and responsibilities for Senior Management, Auditors, Supervisors, Workers –Auditor(s) qualifications (see requirement 2) –Development of Audit Plan, including audit criteria, scope, schedule, and timelines –Formal Continual Improvement Plan process that will identify priorities (high-risk hazards, and legal requirements) from the audit findings, and assign detailed responsibilities and timelines to closure. (All Advantage Program Requirements should be reviewed and understood prior to writing the standard.) 1.Written HSMS Audit Standard (page 3) Resources / Tools: Sample of a HSMS Audit Program Standard 2014 SGAP Timeline Guide Samuel Safety Systems

18 2. Identify training qualifications for the Auditor(s) in your written company standard and then train or verify these qualifications are met by the assigned Auditor(s) prior to commencing the 2014 HSMS Audit. Minimum qualification: Formal Auditor Training - see page 6 for additional details. 2. Auditor Training (page 3) Resources / Tools: “Introduction To Auditing” training program Samuel Safety Systems

19 3. Review of 2013 Audit (page 3) 3.Review of 2013* HSMS Audit and Continual Improvement Plan (for 1 st year Advantage Program participants review your 2013 Safety Group Evaluation and Making Improvements Plan) by the Auditor to: a.confirm all non-conformities from the 2013 HSMS Audit were included on the 2013 Continual Improvement Plan; or confirm all prior Safety Group elements were evaluated (step 4) in 2013 and improvements (step 5) were implemented or are being implemented according to a formal plan b.review all closed non-conformity Continual Improvement Plan action items for implementation and effectiveness, and c.review the current status of all open non-conformity Continual Improvement Plan action items to determine if implementation is progressing as planned to successful closure. d.The Auditor’s findings from a, b, and c are formally documented in their 2014 Audit Report, and any discrepancies are added as a priority non-conformity on the 2014 Continual Improvement Plan. *If your firm was not registered in the 2013 Safety Group Program or Advantage Program, use your last year of participation. Samuel Safety Systems

20 4. Complete HSMS Audit (page 4) 4. Complete an approved* HSMS Audit in 2014, ensuring: a.Formal documentation (listing) of objective and detailed supporting evidence for each audit requirement with stated finding of conformity or non-conformity b.Your selected HSMS Audit Criteria includes a documented review of your Return-to-Work Standards against the six WSIB Work Re-integration (WR) operational policies that took effect July 15, 2011** c.An audit finding of conformity requires the Auditor to document evidence of (1) a current written standard and (2) sufficient corroborating evidence based on reviewing appropriate records, observation/physical inspection of the operations, and interviews with appropriate personnel. An audit finding of non-conformity requires the Auditor to document what evidence could not be verified by following the same auditing process outlined above. d.Sign-off, with date, of the completed audit and/or audit report by assigned Auditor(s) e.Documented evidence of Senior Management review, with date, of the completed audit document and/or audit report. Resources / Tools: WSIB HSMS Review Form provided Approved audit list Audit Equivalency Form to request approval of other HSMS audits Samuel Safety Systems

Approved list of Audits (page 5) WSIB proposed Accreditation Audit (WSIB HSMS Review Form) WSIB WorkWell Audit ZeroQuest Audit Infra-Structure Health and Safety Association Audit - Certificate of Recognition (COR) Public Service Health and Safety Association Q5 Audit Public Service Health and Safety Association Audit (Health Care only, Z1000 equivalent) Workplace Safety North (WSN) - Safe Workplace Ontario Safety Audit CSA Z1000 OHSAS Samuel Safety Systems

22 5. Continual Improvement Plan (page 5) 5. Written 2014 HSMS Audit Continual Improvement Plan (CIP) including: a.CIP with detailed action points to correct all findings of non- conformity, including all WR non-conformities, and 2013 Review (requirement 3) discrepancies b.Priority will be given to non-conformities related to high-risk hazards, and legal requirements c.CIP includes action points for priority non-conformities that are initiated in If a firm does not have any priority non- conformities, the CIP must still be initiated in 2014 d.All remaining non-conformities must have CIP action points that are initiated within 6 months of the audit being completed e.Responsibilities assigned and timelines established for each action point, to closure f.Documented evidence of Senior Management review and approval of: i.The Continual Improvement Plan ii.Quarterly progress reviews of the CIP until all non-conformities are closed Resources & Tools Samples of Continual Improvement Plans Samuel Safety Systems

23 Year-end Report Checklist/Audit Validation Audit Criteria outlined on pages 7 & 8 - Additional details provided for each requirement Following the 2013 Advantage Program Year-end Reporting Process Samuel Safety Systems

24 Notes (page 9) 1.All Advantage Program requirements must be completed within the 2014 program year. The 2014 Advantage Program Timeline Guide is intended only as a best practice reference. 2.Firms who participated in the 2013 Advantage Program are expected to continue working on their 2013 Continual Improvement Plan until they have completed their 2014 HSMS Audit and developed a new 2014 Continuous Improvement Plan that may need to carry forward unfinished action points from the 2013 Continual Improvement Plan. 3.The firm may use a format of their choice for the Continual Improvement Plan as long it as meets Advantage Program requirements. 4.If a multi-location firm conducts their HSMS Audit by sampling only a portion of their locations (for example a business with 50 stores across Ontario, may plan to audit 20 stores) it is required that the Continual Improvement Plan is applied to all firm locations, and not just the locations where the audits were conducted. Using the above example, the Continual Improvement Plan must be applied to all 50 stores. 5.Firms are eligible to participate in the 2014 Safety Group rebate based on the submission of their Year- end Report/Checklist Form with all required attachments, and achieving a minimum score of 60% that must include a completed 2014 HSMS Audit, and completed or ongoing 2014 Continual Improvement Plan, subject to verification by on-site validation audit if selected. 6.All the applicable Terms and Conditions of Participation on the 2014 Safety Group Application Form and Safety Groups Program Employer Guidelines – 4 th edition apply. Samuel Safety Systems

Congratulations 2012 S.S.S.G. Firms Cheque Presentations Samuel Safety Systems Samuel Steel Safety Group

Samuel Safety Systems

Questionnaire Samuel Safety Systems

OHSA Bill 160 Section 50 Samuel Safety Systems

OHSA Bill 160 Section 50 Samuel Safety Systems

OHSA Bill 160 Section 50 Samuel Safety Systems

OHSA Bill 160 Section 50 Samuel Safety Systems

OHSA Bill 160 Section 50 Samuel Safety Systems

OHSA Bill 160 Section 50 Samuel Safety Systems

OHSA Bill 160 Section 50 Samuel Safety Systems

OHSA Bill 160 Section 50 Samuel Safety Systems

OHSA Bill 160 Section 50 Samuel Safety Systems

OHSA Bill 160 Section 50 Samuel Safety Systems

OHSA Bill 160 Section 50 Samuel Safety Systems

OHSA Bill 160 Section 50 Samuel Safety Systems

OHSA Bill 160 Section 50 Samuel Safety Systems

OHSA Bill 160 Section 50 Samuel Safety Systems

OHSA Bill 160 Section 50 Samuel Safety Systems

OHSA Bill 160 Section 50 Samuel Safety Systems

Office of the Employer Adviser Samuel Safety Systems

Questions, Comments? Samuel Safety Systems

Final Reports are Due December 6, 2013 WSIB’s new review process requires early submission, if they are not received by the due date your firm will be removed and scored as a zero. Sorry no exceptions! Samuel Safety Systems

From the Samuel Steel Safety Group Team Samuel Safety Systems