DoI Procurement Overview Improvements to Process Cindy McDonald Director Contracts and Program Management Construction Industry Forum 30 May 2013

Tier 1 Process Conducted a review of the tier one process to make it less cumbersome for Industry and to enable a quicker turnaround time.

Contractor Performance Reports (CPR’s) Review of the current CPR system to allow for the following: –Scoring change to 1-10 rather that the current 1-5. –More prescriptive –CPR’s to align to the assessment criteria and be more specific rather than the generic format that is currently being used. Internal mechanism put in place to ensure CPR’s are carried out after the completion of the contract.

Assessment Criteria Ensuring that the assessment criteria relates to the scope of work and RFT requirements and not generic questions. Make sure there are no duplications to questions or questions that can be interpreted in a different way.

Assessment Criteria What is best value for money? –It is not about selecting the successful respondent based on price alone, although price is one factor which is taken into consideration.

Assessment Criteria So what are we looking for when assessing tenders??? –Past Performance –Local Development and Value Add (LDVA) –Apprentices –Timeliness –Capacity –Innovation –Scope Specific

Tender Evaluation Team (TET) Implemented a team within the procurement unit to be involved in all Tier 4-6 tender assessments across all Regions. To conduct all debriefings from Tier 3 level. Assessments and awarding of contracts will be carried out sooner.

Debriefings To be carried out by the TET at Tier 3 and above level. Quicker timeframes to have them carried out. More consistency. More detail in the debriefing reports.

Complaints Internal Complaints Policy that has been set up to handle the complaints. Processes have been put in place to ensure complaints are addressed, reviewed and where identified updated to be more effective in delivering our services.

Specifications Improving the quality of documentation. Resource the procurement unit with a technical officer to check documents before they are issued out.

Proposed Changes Releasing the CAL category in quote and tender documents. Removing the 50% bench mark. Releasing scores at debriefings.

Tender Boxes Businesses that were not able to attend any of the seminars provided are encouraged to contact the Contracts and Procurement Assistance Service at CAPS on (08) or Individual assistance is available and if there is sufficient demand it may be possible to hold additional

Questions?? Procurement Contacts Cindy McDonald Director Contracts and Program Management