MARC 101 for Non-Catalogers Colorado Horizon Users Group Meeting Philip S. Miller Library Castle Rock, CO May 29, 2007

What Am I In For Today? You’re going to: Hear a very basic definition and description of MARC Learn how to view a MARC record in Horizon StafPac Discover the location and meaning of various elements of a MARC record Find out how a MARC record works together with Horizon indexing

What’s MARC? An acronym for MAchine –Readable Cataloging A solution for storing massive amounts of electronic data in a compact format A standardized structure for the storage and presentation of bibliographic information

How Can I View a MARC Record in StafPac? Retrieve a record Click on the “Window” menu Choose “Alternate Bib Display Views” One option gives a “labeled” display and the other is a “MARC” display

MARC Record Elements Leader – labeled as the 000 field Fixed fields – chiefly the 008 field for books and the 007 and 008 fields for AV materials Variable fields – all the remaining fields that display below the 008

The Leader In Horizon StafPac the “leader” information appears in the 000 field

The Leader – Why Might I Care? After the numerical digits you will see 3 alphabetic characters. The 2 nd and 3 rd characters will affect the indexes in which this title will be visible

The Leader: 2 nd Alphabetic Character This character controls several title indexes, such as: –Audio Book Title indexes (value = i) –Music Title Browse (value = j) –Video, VHS and DVD Title indexes (value = g)

The Leader: 3 rd Alphabetic Character This character controls what you will retrieve in other title indexes, such as: –Serial title indexes (value = s) –Journal/Newspaper Title Browse (value = s)

The 008 Field – What’s in there? The date the record was created The date or dates associated with the item The country (and state) of publication The target audience The type of illustrations The inclusion of bibliographical references The inclusion of an index An indication as to biographical content The language of the text

Variable Fields

02x Fields: Standard Numbers 020 ISBN (ISBN/ISSN exact) 022 ISSN (ISBN/ISSN exact) 024 UPC code (UPC exact) 028 Publisher’s number (Music number exact)

04x Fields: Cryptic Codes 040 Cataloging agency DLC – Library of Congress Be familiar with your local library symbol 041 Languages Subfield a = languages of soundtracks Subfield b = languages of subtitles & captions Subfield h = language of the original work 043 Geographic codes

Call Number Fields 050 Library of Congress classification number 082 Dewey Decimal classification number 092 or 090 or 099 Locally assigned call numbers

Author Fields 100 and 700 – Personal authors 110 and 710 – Corporate authors 130 and 730 – Uniform titles – for example: Mother Goose Bible Names of motion pictures and television programs These fields are chiefly searchable in Author Browse, Author Keyword searches. However, uniform titles (130 and 730 fields) are also searchable in the Title/Uniform Title Browse Index

Title Fields 245 – the title, as it appears on the title page 246 – other title variations (such as a cover title or a spine title, to name just a couple of possibilities) 240 – Uniform titles (original title of the work) 740 – titles that are components of the whole piece – for example: Short story titles Television episode titles Musical composition titles These fields are chiefly indexed in the various Title Browse and Title Keyword indexes However, the 240 field is only available in the Title/Uniform Title index

Series Fields 490 – Series statement as it appears on the item being described 440 and 830 – Series titles, as they have been uniformly established 800 – Series associated with a particular author These fields are chiefly searchable in the Series Browse, Series Keyword and Title/Uniform Title Browse indexes

Notes Fields – Not Indexed, But of Interest 500 – General notes 504 – Bibliography notes 538 – Specifics about the physical format 546 – Language notes 590 – Local information

Notes Fields – Indexed and Keyword Searchable 505 – Contents (general keyword) 508 – Credits (author keyword) 511 – Performers (author keyword) 520 – Summary (general keyword) 521 – Target audience (target audience keyword) 586 – Awards note (awards note keyword or general keyword)

Subject Fields 600 Personal names 610 Corporate names 630 Uniform titles (e.g. books about a movie or TV show) 650 Topical headings 651 Geographical headings 655 Genres 690 Local headings These fields are chiefly searchable in the Subject Browse and Subject Keyword indexes.

Other Fields 250 Edition field – not indexed Audiobooks – Unabridged vs. Abridged DVDs – Widescreen vs. Full Screen 260 Publisher information Subfield a – Place of publication Subfield b – Publisher name (indexed in the Publisher Keyword index) Subfield c – Date of publication and/or copyright 300 Physical description – not indexed

If You Have a MARC Question … … that we haven’t had time to cover here, you can: Contact your own friendly and helpful cataloging staff Delve into a MARC tutorial at: Contact Donna Spearman at: (303)