TUESDAY, SEPTEMBER 9, 2014 Committee Chair Meeting Thank you for your time and commitment to serving our Doss students, staff, and school!

Welcome Committee Chair Responsibilities  Financial  Coordination  Communication PTA Office and Property Treasurer Tips Your Relationship with Me Agenda

Financial Prelim Budgets  Your input and review is critical  Budget Request Forms due by Friday, Sept. 12 th Tips:  Do not go over! PTA cannot reimburse you over approved budgeted amount  All questions regarding validity of an expense should be brought to Treasurer’s attention Donations & PIE (Partners in Education)  Check with Julie Payne, PIE Chair, before soliciting donations  Follow PIE process, acknowledgment  Ensure your donors are being recognized appropriately  Log into austinpartners.org ; sign up to volunteer at Doss if you plan to have 1:1 with children

Coordination PTA Calendar  Updates to LivingTree and Doss PTA Website calendars  Set a date? LivingTree  Each Committee has its own group; all Chairs/Co-Chairs included  Invite volunteers into your group (can be Doss and non-Doss) Volunteers  Updates almost complete. Online sign-up – SOON!  Rebecca Young heading up Volunteer Packet/Process School Space  Building Request Form in Main Office (yellow)  Submit to Sherrise Palmer when date is set for event

Communications We have a coordinated approach to our communications LivingTree  Over 85% of ALL Doss families are connected  Ability to target specific grades/groups/classes  Ability to petition new volunteers Facebook and Twitter Want your event highlighted?   Submit by Sunday of the week you want it posted  If time-sensitive, then indicate a suggested day  President and Communications Chair have authority over what is posted

Communications The Blast  Scheduled to go out late Wed/early Thurs  Submit blurbs the Sunday prior to  President has final editing authority Doss Website  Update Committee’s webpage. Send to Indoor Marquee  Send Powerpoint slides to Julie Choyce at  Updates weekly Wednesday Folders  Primarily AISD and school info. Limited paper from PTA, must be approved by President. AM Announcements  Sherrise Palmer, Doss Clerk

PTA Office & PTA Property PTA Office (“The Closet”)  End of Yellow hallway near the Atrium  Each Committee Chair has hanging folder where your mail/forms are put  Lockbox for those Committees that have money coming in  All Treasurer forms can be found there Dungeon  Storage for larger PTA items.  Entry is outside, below cafeteria, near garbage receptables  Get permission from Dandre Whitehead, PTA Property Chair Read Naturally Room  Storage for smaller PTA items  Across from Library entrance

Getting Reimbursed for Expenses Your Grade Level Coordinator will be aware of your budget for parties. PTA Office has everything you need in the check request station. PTA forms can also be found on the website at Present a sales tax exemption certificate (available in the office) when purchasing items for Doss to avoid paying sales tax. You cannot not be reimbursed for sales tax.  Items purchased must be 100% for school use Check request process:  Must have 2 signatures (not related by blood/marriage)  Receipts/invoices must be attached  Make sure all rooms parents know this process Requests turned in by Friday at 3pm should be completed by the following Wednesday Erin Brooks at for

Check Request Form

Your Relationship with Me We’re in this together... for our kids and our school Contact me first with any problems within the PTA President of PTA is an ex-officio member of all committees. Please copy me on s and invite me to meetings if:  your committee is working on something school-wide or will be affecting all Doss families or PTA membership at large,  your committee is considering a major departure from the way things have been done,  your committee is doing fundraising or solicitations for an event, program, or project All contracts must be signed by the President THIS is a wonderful community.... Doss Elementary... where our future takes shape