April 14, 2010

Setting up scanners This is best done by your IT support people Detailed instructions are in our Help section If you have trouble, contact us at the Help Desk

Using GEDTS Answer Sheets You can probably do what you’ve always been doing. Make sure the ID Number on the tests matches the ID Number in the record or on the demographic form: Writing-in Test Name and Date of Birth is required. Bubbling-in Test Name and Date of Birth is optional, but recommended. Mail in for processing Scan on-site with supported Scantron scanner Will NOT work with provided scanner

Student Registration For us, “Registration” just means completing the demographic form. You can continue any procedures you already have in place for other parts of registration, such as checking ID and accepting payment.

Who needs to register? Anyone who has never completed the demographic form before: New Students Students that previously tested before 2002 (2004 for Spanish/French). Students transferring from out-of-state. No harm in completing registration more than once. “Change of Name/Address” form can be used if already registered, but information is out-of-date.

Two ways to register: Complete a paper demographic form Mail this in with test answer sheets Complete the online form on GED123.org address required if student is unassisted address is optional if Examiner pre-registers student

Pre-Registration Pre-registering students is a best practice Information is more accurate Students do not need to complete information on answer sheets Examiners will not need to proofread student handwriting

Using NRSpro.com Answer Sheets Pre-Register Students and print answer sheets Keep blank sheets on-hand to deal with problems Administer tests normally Use BLACK INK on ALL tests (Multiple-Choice and Essay) Why not use pencils or blue ink? Scanners don’t read pencil or blue ink accurately We recommend Pilot® FriXion® Eraseable Gel-Ink Pens Mail-in for processing Scan on-site with supported Canon scanner (provided)

Best Practices when using NRSpro.com answer sheets Use WHITE 24-lb paper instead of 20-lb paper Never photocopy answer sheets or print the same sheet more than once Don’t mix-up the sheets The serial number printed at the top left of the Demographic form and Writing test form needs to be the same on all sheets. Don’t use sheets that print crooked, cut-off, or faded. ALWAYS keep both pages of the Writing essay

Scanning on-site Fastest results No mailing cost Lower scoring cost Use the provided scanner or purchase additional supported scanners for other locations

Correcting Student Records It is not necessary to submit any forms or make a request to the Help Desk Examiners are authorized to make changes directly to student records if they “belong” to your center Chief Examiners can make corrections to test information Student records from another center can’t be edited until the student has tested at your center You can use the Name/Address change form if you don’t want to hold edits until after testing

Test Session Rosters We do not currently offer a built-in scheduling and session roster function. It IS possible to get reports by batch or test date range Many centers use the student Notes for scheduling and rosters

Policies and Procedures Requests for more access or new users must be approved by the state office Transcripts for students transferring from out of state should be sent to the state office Transcript not needed if student has an Access Code Contact the Help Desk for the Access Code if the student is from one of these states: Arizona, Colorado, Idaho, Iowa, Kansas, Kentucky, New Jersey, Oregon, Pennsylvania, Utah, Virginia, Wyoming

Updating Center/Site Info Examiners can update testing center and addendum site information on the Center Management screen Center ID Number changes or new addendum sites should be sent to the state office for approval

Merging Student Records If the same student has more than one record, Examiners can merge the records Only if the student “belongs” to your center If you are unable to merge, contact the Help Desk

Billing Procedures You will automatically receive an invoice when payment is due The time varies based on testing volume You can print invoices for payment at any time through your Center Management screen

Common Mistakes The “Official 2002 Transcript” should be printed on paper purchased from the GED Testing Service. Specific language if using Spanish or French version Use “Examinee Test History” as an unofficial score report GED123.org is for student use ONLY. You should not be registering students yourself on GED123.org Pre-Register student on NRSpro.com and give student printed “Registration Instructions”

Questions and Answers