Kuopio Conference 2004 CASS: Collaborative Academic Store for Scotland Pilot CASS: Collaborative Academic Store for Scotland Pilot Catherine Nicholson SCURL Development Director

Kuopio Conference 2004 The Scottish Scene  Political – devolution since 1999  Educational – Scottish Higher Education Funding Council  Organisational – Scottish Confederation of University & Research Libraries

Kuopio Conference 2004 SCURL Collections Background  Conspectus exercise 1980’s >  Research Collections Online (RCO)  CAIRNS- Z39.50 distributed union catalogue  SCONE – Scottish Collections Network

Kuopio Conference 2004 Space – the final frontier…?  Continued growth in print output  Acquisitions exceed discard  Priorities focus on high-demand services  IT facilities – machines & support  Learning & teaching space  Social space

Kuopio Conference 2004 Space Pressures  Little capital investment in new library buildings  Creation of local stores  Environmental conditions  Duplication of lesser-used materials  Increased costs  No overall collection strategy for this type of material

Kuopio Conference 2004 Background  SCURL Shared Preservation in Scotland’ study 2001  British Library/Higher Education Task Force ‘Study of Collaborative Storage of Library Resources’ 2001  Research Support Libraries Group seeks to establish a UK strategic framework for research information provision

Kuopio Conference 2004 CASS Feasibility Study – Timescale & Aim  Carnegie Trust for the Universities of Scotland & SCURL  November 2001 to April 2002  Aimed to determine the optimal model for a collaborative storage and delivery service for valuable but lower-use materials research materials held in Scottish University libraries

Kuopio Conference 2004 CASS Feasibility Study Outcomes  Need for CASS established  Model agreed  Joint ownership  De-duplicated collection  Governance

Kuopio Conference 2004 CASS: Post study developments  Final Report June 2002  Bid to Scottish Higher Education Funding Council November 2002 as joint initiative with NLS  Unsuccessful outcome

Kuopio Conference 2004 CASS: What Next?  Continuing and growing support  Increasing need  Little capital for new build  Reduction in space for physical storage  New National Librarian for Scotland

Kuopio Conference 2004 CASS: the ‘DIY’ version  Partnership proposal with the National Library of Scotland  Plan new facility to house CASS and NLS Inter-Library Services at Sighthill, Edinburgh

Kuopio Conference 2004 Projected NLS building Sighthill Edinburgh

Kuopio Conference 2004 CASS: the Pilot Review of original needs assessment undertaken  Increased demand  Shift from monographs to serials  Interest in widening type of material

Kuopio Conference 2004 CASS: Participants  Glasgow Caledonian University  Royal Scottish Academy of Music & Drama (RSAMD)  University of Edinburgh  University of Paisley  University of St Andrews  University of Stirling

Kuopio Conference 2004 CASS: The Pilot Where? Central Edinburgh Space? 12,000 linear metres available Storage? Ecospace compact mobile Environment? 95% of BS 5454:2000 & fire detection & sprinkler systems Security? Alarms & 24x7 security presence

Kuopio Conference 2004

CASS: Records  CASS database on Scottish Endeavor Consortium server  MARC 21 records  Exported to CASS in MARC 21 Exchange format  No de-duplication of records  Records also held on local OPACS

Kuopio Conference 2004

CASS: Access  In person at NLS Reading room  Physical delivery to home library  Electronic delivery  Photocopy or fax

Kuopio Conference 2004 CASS: Governance CASS Steering Group – for Directors  Acts as Project Board for the pilot  Responsible for strategic & planning matters  Makes proposals for development of CASS  Reports to full SCURL membership CASS Operations Group (COG) – for practitioners  Forum for discussion of operational issues  Reports to Steering group  Has no strategic function

Kuopio Conference 2004 CASS: Staffing  NLS Inter- Lending Service staff  One new CASS assistant  Other staff involvement: from Estates to IT to shelving personnel  Internal NLS Project Manager  SCURL CASS Project Officer

Kuopio Conference 2004 CASS: Money matters  A no-capital approach to pilot for SCURL  NLS aim for cost-neutral project  Inclusive rate per linear metre negotiated to include: storage; electronic & packet delivery; photocopy; fax; database, management & administration costs-but not physical delivery to home institution  Rate fixed for 5 years and space commitment by participating libraries

Kuopio Conference 2004 CASS: Future roles?  Maximising space  Closer co-operation with NLS  Closer involvement in Scottish library & information provision  Funding opportunities  Contribution to a Scottish library & information strategy

Kuopio Conference 2004 ‘Librarians know that old media die slowly, that the transitions are usually costly and awkward, and that they are responsible for maintaining content even if it is not of universal interest or may not make it to the next format’ Joseph Rizzo ‘New Library World’ 2002

Kuopio Conference 2004 CASS SCURL CASS Catherine Nicholson SCURL