Administration Event TDN Admin Team 22 nd /29 th October 2013

Objectives Role of the Team at TDN Your Role Key documents at key points in the Learner Journey Other documents and monthly returns Other Considerations

Role of the Team at TDN Document Flow Jo Byard as gatekeeper for the receipt or return of documentation Lauren Carter and Maxine Tomkiss as processors /support Amanda Ashall as data coordinator, monthly returns & invoicing

Role of the Team at TDN What we are here for: To assist with queries To ensure a smooth flow of documentation To provide support To update documentation in the event of programme changes

Role of the Team at TDN What we are not here for: To complete paperwork for you To decipher illegible script To make judgements on documents where statements are contradictory To process where information is inaccurate or missing

Your Role Understanding that Administration is vital to the operation of the contract Understanding that your work is extremely important Knowing that it is better to query before sending in paperwork than to have paperwork returned Realising that the team is both everyone here and all of you

Start Paperwork For all new Starts: TDN Start Form Photocopy of the ILR Registration Evidence (Within 6 Weeks) ILP (Start Version) Additional Paperwork: Copy of 24+ Learner Loan Letter for 24+ Learner Loans Copies of Certificates for exemption from any Functional Skills Self Declaration Form for Unemployed Learners

Completion Paperwork TDN Achievement Notification Form (where applicable) Relevant Pages of the Original ILR Copy of Aim Certificates ACE Certificate (Apprenticeships) ILP (Completed)

Withdrawals TDN Withdrawal Notification Form The Original ILR Evidence of latest progression of Learning Expectation: The last two full progress reviews, which MUST clearly show evidence of learning & should be signed & dated ILP (Completed)

Suspensions To begin a Suspension (Break in Learning) TDN Suspension/End Date Extension Notification Form Only To end a Suspension (Break in Learning) TDN Suspension/End Date Extension Notification Form Only & updated (photocopied) ILR giving updated start/end dates

Change of Circumstances TDN Change of Circumstance Notification Form

Job Outcomes (Unemployed) Required for all unemployed learners gaining employment within 6 months of the end date of their learning programme

AGE Grant De minimus Forms LDM Code 132 Payment Timescales

24+ Learner Loans National Insurance Numbers (NINO) Attendance Learner Letter Invoices Separate paperwork for funded aims ILR Codes Portal List

Learner Journey Report Submit on time Fully complete Data must not be contradictory Will delay payment

And finally….. Paperwork Cut Off Returning Paperwork Financial value of paperwork Keep in touch – ask rather than send