REPUBLIC OF THE SUDAN 5 th NATIONAL POPULATION AND HOUSING CENSUS MONITORING AND OBSERVATION COMMITTEE ENUMERATION PHASE MONITORING REPORT By: Dr Abdel Bagi Gailani November 2008

2 INTRODUCTION Sudan on war for last 50 years ( ) CPA signed in 2005 CPA conceived as roadmap to the future of the country CPA calls for equity, equality, Justus, fare distribution of power and wealth and sustainable development Census is the basic tool for achieving the said goals

3 Sudanese Census Census stated in CPA (constitution article # 215 A Census to be conducted by the end of 2 nd year of interim period}. Census should be monitored by an independent body MOC idea was materialized Upper House named the Chair of MOC

4 Census Monitoring Phases Preparatory phase Enumeration phase Post enumeration phase

5 MOC Mandates 1. Monitor and observe the census execution operations at all stages and levels 2. Ensure compliance with census established criteria and standards. 3. Ensure comprehensive coverage 4. Ensure transparency of all census procedures and operations 5. Provide regular reports including recommendations when necessary to the PCC. 6. Provide report on the final census results to the PCC. 7. Provide technical advice to the PCC in writing when necessary

6 MOC Members 75 members representing: Political parties States Representatives Ministries, Academic Institutions, Universities, NGOs and international organizations and. Donors

7 Monitors Selection Monitors posts advertized in local and international media Selection criteria developed Panel established Interviews conducted 318 monitors contracted

8 Monitoring Mission Structure Monitoring Teams Coord 3 International One National Expert Regional Monitors 9 International Experts 9 National Experts State Monitors 16 International Experts 41 National Experts Locality/County Monitors 250 National Monitors MOC Chairman

9 Training of National and International Monitors Background Session: Background information about the Census Methodology Session Monitoring mission structure, roles, responsibilities, monitoring tools and methods. Report Writing Session Reporting guidelines and formats

10 Posting of Monitoring Team Commercial flight used for Darfur and S Sudan, Vehicles for 12 states of N Sudan Hotel accommodation in S Sudan is very expensive and not available in some states. Serious problem of movement within states and between states in Darfur and S Sudan

11 Monitoring Samples One Urban and one Rural locality/county randomly selected from each state of the 25 states of Sudan. 4 EAs from Urban Locality/county and 6 EAs from Rural one were randomly selected from the EAs list prepared by CBS and SSCCSE for each state

12 Monitor’s Tasks Assessment of the availability and adequacy of vehicles, equipment and material s in the state and localities office. Assess the questionnaires storage and security measure established in state and localities offices. Assessment of the identification of enumeration site. Monitoring the handling of the questionnaires in the field. Monitoring the actual enumeration. Monitoring the attitude of the Respondents to Enumerators.

13 Monitor’s Tasks Cont Monitoring the data quality control by Enumerator and Supervisors. Monitoring the payment of field workers. Filling the three survey questionnaires, form A,B and C Writing the daily monitoring reports and submitting them to Regional Monitor and Team Leader. Reporting on their safety and security situation through daily telephone contacts and s.

14 Monitoring Reports 9 Regional Reports 25 State Reports 130 Locality/County Reports One Survey Report Questionnaires A: 226 B: 1945 C: 458 Total 2649 questionnaires were completed and analysed

15 Content of Regional and State Reports 1. Administrative structure and general information about the state. 2. Recruitment of field workers. 3. Adequacy of field worker training. 4. Availability and adequacy of equipments in state and localities levels. 5. Identification and mapping of enumeration areas during house listing and enumeration process.

16 Content of Regional and State Reports Cont 1. Filling of the short and long questionnaires. 2. Return of the questionnaires from field. 3. Payment of field staff. 4. General information related to enumeration process, problem and constraints.

17 FINDINGS OF THE MONITORING SURVEY

18 Pre-enumeration Phase EAs were demarcated EAs maps were produced using GPS and satellite image.  Rebels Forces in Darfur, Landmines in Eastern region, inter-communal conflict in Behr Elgazal Region delayed the demarcation process in a relatively small areas.  Change in EAs size and numbers reported in states that affected by returnees and nomadic population.  Tribal Leaders in some areas in S Sudan refused to cooperate ( EAs will become administrative boundaries after census)

19 Publicity campaign of the Census High level of awareness among population Community in few localities of S Kordofan were confused a bout census due to announcement made by some officials. Census promotion was made through various media : posters, handouts advertisement in the print and electronic media (newspapers, radio, and television), banners, and publicity vehicles fitted with megaphones. In some state publicity was not in the adequate language;

20 Recruitment and training of Field Workers Numbers of enumerators were not sufficient in some S Sudan states, (long distance, bad or no roads, rains and others factors). Principal trainers-Coordinators/field Officers- Supervisors and Enumerators Same national model applied for training throughout the country; All the Enumerators and Supervisors, including those on the reserve lists received training before their deployment.

21 ENUMERATORS’’ CHARACTERISTICS EDUCATION AND OCCUPATION

22 Logistics and Communication Vehicle shortage reported in all states, (situation well managed). Communication between the Field Workers and the Offices was challenging in S. Sudan Storage of questionnaires posed great challenges in some states (Gazal, Upper Nile). Shortage of short form questionnaires attribute to: – Emergence of new areas not included in the mapping, – Increase in population within an EA, – IDPs not taken into consideration when requesting for forms, – Unexpected very large household size, since a form has space for a household size of 8,

23 Enumeration process (1) Enumeration process went very well in all N and S states, no measure problems reported. 95% of counting process finished in Central Region in 7 days (high level of awareness and Census Guiders). No significant cases of shortage of questionnaires or using non original copies. Armed conflict in Upper Nile, Elgazal region (Warrap and lakes inter-communal conflict) interrupted enumeration process. Enumeration of nomadic population in Darfur, Eastern, Behr El Gazal and South Kordofan state was problematic due to insecurity

24 Enumeration process (2) 61% of enumerators are males. % of Females Enumerators in Khartoum (75%), Central (54.8%), Northern Region (54.5%) and about half in Kordofan Region. Only 8% of all Enumerators did not speak the local language. % of Enumerator did not speak local language increased in central and Eastern region 14% to 25% respectively. 85 % of Enumerators confirmed that they received their EAs map

25 Enumeration process (3) % of Enumerators who did not receive their EAs Map

26 Enumeration process (4) 98% of the respondents’ attitude ( national level ) to the enumeration was positive. Percentage of household refused to be counted at state levels are: 9% in Eastern Region, 11% in Bahr El Gazal and Upper Nile Region, 12% in Central 15% in Equatoria Regions. 21% South Kordofan state, 21 % Darfur Regions 25 % Khartoum Region.

27 Enumeration process (5) Enumeration of IDP camps went very well, use of IDPs as enumerators. Local authorities supports is a key factor for the success of the enumeration process; Percentage of incomplete short form questionnaires is 2 %. Good quality control over short form questionnaires. Percentage of incomplete long form questionnaires is 3.4, 21.6, 14.7 for housing condition, owned facilities and Socio- demographic characteristics respectively

28 Questionnaires Retrieval Completed questionnaires submitted to Supervisors, then Census office at States’ Capitals. At National level 12% of Enumerators had at least one completed questionnaire damaged. Number of reported completed questionnaires lost, was very small, statistically insignificant

29 Lessons Learned Postponement of the enumeration process. Coordination, training, posting Selection criteria of Monitoring Team. Insecurity situation, International monitors, Interruption of enumeration process. Monitors training, unified tools. quality reports, more credibility of Monitoring reports. Contingency plan, funds released

30 Thank you Dr.Gailani