T:\Graphics\ 0783_Management_Control_Activity_Process_for_the_Army_v1 1 Management Control Activity Process for the Army 15 October 2008 Judy Loncaric Lead AMC Integration Support Office (LAISO) DSN Commercial

T:\Graphics\ 0783_Management_Control_Activity_Process_for_the_Army_v1 2 Purpose and Objectives of Management Control Activity Maintain record of contractor Government Furnished Materiel requirements Provide authorization checks on contractor requisitions for Government Furnished Materiel Track recovery of actual Government Furnished Material costs associated with commercial repair Help the Army Audit Agency to audit stocks of Government Furnished Material to verify contract compliance Ensure obligations of Non-AWCF funded contracts

T:\Graphics\ 0783_Management_Control_Activity_Process_for_the_Army_v1 3 PROGRAM DESIGN RESPONSIBLE OFFICERS:  Supply Business Team Lead: Ms. Debbie Daniel (Commercial )  Supply Business Areas Lead: Ms. Maxine Townsend (Commercial ) SME Support who can provide more details on the process: Integrated Materiel Management Center Supply Management Branch Ms. Doris Peoples (DSN ) Management Control Activity Organizational Points of Contact

T:\Graphics\ 0783_Management_Control_Activity_Process_for_the_Army_v1 4 Management Control Activity-Government Furnished Materiel The MCA operations are performed within our current legacy system (Commodity Command Standard System) that resides at the U.S. Army Aviation and Missile Command (AMCOM) and U. S. Army Tank and Automotive Command (TACOM). We stood up our first Command (Communications and Electronics Command) under LMP in 2003 and is the only LCMC using limited MCA functions in the SAP environment. Some of the functionality being used are:  MCA process in SAP can handle validations  MCA Table is set up in SAP for all GFM requirement details by contract  PADDS contracts do not encompass GFM components – disconnect in logistics and financial management Effort is underway to migrate the current functionality in our Logistics Modernization Program platform for AMCOM on 9 March 2009 and follow-on with TACOM in FY2010.

T:\Graphics\ 0783_Management_Control_Activity_Process_for_the_Army_v1 5 AE_/AS__ GFM/MCA CONTRACTOR REQUISITION PROCESSING ITEM ACCOUNTING A402 (Suspends AO_ and Validates to MCA/AX1) MCA UNFUNDED REJECTS SUSPENDED REJECTS A834 MARVS A835 STOCK-PRO A837 GMCA DATABASE MCA CONTRACTS W/GFM LISTINGS EXTERNAL SOS DAAS CONTRACTOR REQUISITIONS A685 I/A CLOSEOUT STORAGE DEPOTS (Funding Key Entries) EOR/JONO AMS-cd/MRRN (AWCF) DIC-YJE NSN Auth Qty Entries DIC-YKN Authorized (Yes) (Internal) DIC-YT_ RQN Passed Funding Criteria Creates Funding Obligations in SOMARDS or FAD File (AWCF) (Creates AX2) W/2M status Code Materiel Shipments To Contractors MROs (Thru DAAS) (File Updates) AX2 A5_ A3_ Passing Order AX2 W/2M or Other AE_ RQN Status AX1 AO_ HEART A403 A428 AUTODIN - IN FACSIMILE HARDCOPIES MAIL CALL-INs DESEX Key Plus (Req Entries) AX1_ AX2_ A3_ AE_ (RQN status) / AS_ DAMES (Automated) AE_ /AS_(RQN status) AO_ (RQNs) AX1 AE_/AS_ RQN Status To MCA AX1 (EXT SOS) AX2 Not Auth AX2 (EXT SOS) AX1 AX2 DIC-YD_ (External) AUTODIN – OUT A5_ (MROs) AE_ RQNs AO_ AE_/AS_

T:\Graphics\ 0783_Management_Control_Activity_Process_for_the_Army_v1 6 Management Control Activity Reporting Capabilities Management Control Activity reports are generated within the legacy system and are provided to the Defense Contract Management Agency by the Management Control Activity personnel on a quarterly basis. The Congressional 50/50 rule reporting requirements are provided on a monthly basis. The legacy Government Control Management Activity History Files maintain the complete vendor, contract, and Government Furnished Materiel data for all contracts which includes Government Furnished Material authorizations. Goal: Reporting Capability in LMP FY09

T:\Graphics\ 0783_Management_Control_Activity_Process_for_the_Army_v1 7 Management Control Activity Functionality Planned for LMP Delta 65 – MCA contract or Delivery/Call Order Number, CLIN and Sub-CLIN Validation Delta 66 – MCA Command Specific Criteria Delta 68 – MCA XU and XR Validation Delta 70 – X88 Header Automatic Load Development Delta 71 – ICP Security Delta 73 – Automatic Load of MCA Table for New Contract (DIC YJE) Delta 74 - Additional fields to MCA Table Delta 75 – Automatic Upload of Mass Quantities for Funding Key (DIC YKN) Currently in testing Tentatively Scheduled for November 2008 Release

T:\Graphics\ 0783_Management_Control_Activity_Process_for_the_Army_v1 8 Summary Army is on track to migrate Management Control Activity capability that resides in their legacy system to the Logistics Modernization Program Functionality Reporting Capability