Mandate: managing digital assets in tertiary education an FE/HE development partnership supported by the Scottish Library and Information Council

The project Successful application for JISC funding : 4/04 programme (asset management and preservation) Partnership with Centre for Digital Library Research (Strathclyde University) support from Scottish Library and Information Council Support from South West Scotland Regional Support Centre

an FE/HE development partnership supported by the Scottish Library and Information Council The vision Library services at the heart of resource organisation Learning materials readily available to support flexible learning across College campuses and learning networks College documentation readily available to support teaching and quality processes Governance documentation supporting freedom of information principles

an FE/HE development partnership supported by the Scottish Library and Information Council The problem Learning materials in variety of formats and locations available to learners through teaching processes Teaching materials in variety of formats and locations Governance documentation readily available only via physical visit to library or FOI request  (interim solution for web publishing already in place)

an FE/HE development partnership supported by the Scottish Library and Information Council Method Formation of outline strategy in project proposal Import of expertise from Centre for Digital Library Research and SLIC Consultation with College ILT Champions and administrative staff Development of outline system specification and initial system development by CDLR Completion by John Wheatley College

an FE/HE development partnership supported by the Scottish Library and Information Council Project principles Strong informed support from strategic management team Partnership Outcomes supporting College development Outcomes supporting CDLR research Outcomes providing value to rest of JISC community Learning by doing

an FE/HE development partnership supported by the Scottish Library and Information Council Development principles Use of web and database servers for asset management Development of website as single access point for resources Metadata decisions supporting library management system and possible future ‘virtual learning environment’ package adoption Automation of metadata where possible Retrieval of documents through variety of means

an FE/HE development partnership supported by the Scottish Library and Information Council Digital assets? Learning materials Teaching materials College documents  Meetings  Polices and procedures  Quality documents More than documents  Also websites, Flash animations, movies, audio

an FE/HE development partnership supported by the Scottish Library and Information Council Decisions required What documents require management? How should they be stored and retrieved? Who should store and retrieve them? What software should be used? What metadata is required for asset management? What metadata standards should be used?

an FE/HE development partnership supported by the Scottish Library and Information Council Decisions made Assets  Documents relating to quality procedures  Learning materials  Teaching materials … file types Metadata  Dublin Core  IEEE LOM  MARC mapping  SQA (from student records system) Software  Active Directory for authentication  IIS for web server  SQL Server for database  asp.Net for integration with Active Directory

an FE/HE development partnership supported by the Scottish Library and Information Council Progress Toolkit complete    Includes case study of decisions taken and reasons for them System now working at basic level  Further consultation with College staff as staff development tool and for refinements Dec 2006/ Jan 2007  System maintenance functions still requiring attention  Development continues

an FE/HE development partnership supported by the Scottish Library and Information Council System impact Structured, flexible access to learning and teaching materials superior to existing capacity (FirstClass)  Better learning experience  Better exploitation of digital assets supporting learning  Enhanced potential of flexible learning centres (main campuses and community-based)  Improved retention Proactive disclosure in line with Freedom of Information legislation principles Use of Toolkit by JISC as part of training device for managers (through InfoKit and Regional Support Centre)

an FE/HE development partnership supported by the Scottish Library and Information Council Lessons Strategic management vision and support Staff development User consultation Metadata selection Preservation Integration with web services and library system Similar issues for all colleges, different local decisions

an FE/HE development partnership supported by the Scottish Library and Information Council Questions?