How to build a BIM implementation budget David Spehar, AIA

Why should I listen to this guy?

Agenda The Obligatory Audience Polls The Big Picture Build your team Plan for education Define practice initiatives Build a budget Tell me how you’re doing it better

Just Humor Me… About You: Firm Owners / Leaders BIM Managers AE Design Professionals CMs / Contractors Our Clients About Your Organization: Single Office Multiple Offices Who already has a pot of money for BIM?

BIM only makes sense if you’re all in

BIM only makes sense if you’re all in

BIM only makes sense if you’re all in

BIM only makes sense if you’re all in

BIM only makes sense if you’re all in

BIM only makes sense if you’re all in BIM is a fundamental, long-term change to the way we do business, not a short-term software transition or technology fad. It is impossible to manage projects successfully without acknowledging that future rewards require some initial investment, without committing to a long but healthy process, and without accepting that setbacks and hiccups will occur along the way. All of which points to setting honest and realistic expectations, and to clearly and reasonably measuring the success of your project. and what is negotiable and what is not.

BIM only makes sense if you’re all in BIM is a fundamental, long-term change to the way we do business, not a short-term software transition or technology fad. It is impossible to manage projects successfully without acknowledging that future rewards require some initial investment, without committing to a long but healthy process, and without accepting that setbacks and hiccups will occur along the way. All of which points to setting honest and realistic expectations, and to clearly and reasonably measuring the success of your project. and what is negotiable and what is not.

The BIM Difference BIM is not just a change in software, it is a process change Embrace more efficient (different) ways of communicating information Convey the desired end result to your team, not how to achieve it Listen to your team

Model Fidelity = Implementation Success

Where to start Focus on productivity tools BIM Implementation DOES NOT equal CAD Standards Where does your CAD Manger fit in? Focus on productivity tools

Define Your Team Define a BIM leader with authority There is no “I” in TEAM Identify roles to meet your organization’s needs and leverage individual’s skills Consider strategic hires Mimic your organization’s structure

Team Size - Small Pros Less overhead cost Easier to manage Maintained focus Cons Most talented BIM staff have limited availability Progress is slower Less “buy in” in large organizations

Sample Smaller BIM Team Structure Organization Leadership BIM Director Leadership Team BIM Design Director BIM Education Director BIM Production Director Alignment with design group / market sector leaders / business development / exploration of new technology Knowledge management / education development / training coordination and delivery Application of technology to practice / standards and best practices / workflow / content development

Team Size - Large Pros Can accomplish more in less time Leverages diverse skillset of staff Less overhead time per person Cons Requires more management time Can get unwieldy More work = more money

Sample Larger BIM Team Structure Organization Leadership BIM Director Leadership Team BIM Operations Director BIM Education Director BIM Discipline Leaders BIM R&D Director Alignment with regional and office BIM leaders / implementation / support / operations / QAQC Knowledge management / education development / training coordination and delivery Application of technology to practice / standards and best practices / workflow / content development / value added services Exploration of new technology / beta testing / API development / productivity tools / market sectors Operations Practice

Plan for Education not Training Resellers Pros Readily available Predictable cost Cons Lacks follow-up support More costly in long run Internal Tailored to your delivery The “why” not just “how” Takes time to develop Upfront cost

Develop an Education System Training content should be modular to support different needs Plan for initial content development and continued maintenance

Assess Your Staff Helps develop short and long term training budgets Identifies specific staff for targeted training Ensures training needs align with career goals

Assessment Tools

Assessment Tools

Practice Initiatives Revit Training does not equal BIM Implementation Think of each initiative like it’s own project Samples Contracts and Risk Content Development Standards and Best Practices Integration of Revit with other BIM tools BIM Execution Plan

Risk Management

Standardized Content

Standardized Content

Best Practices

BIM Execution Plan

Budget Considerations Management time (aka herding cats) Expenses Initiatives Training (trainer time, trainee time, expenses) Support (project related vs. general) Labor calculation (direct vs. billable rates)