11 SQUADRON SPONSORING COMMITTEE (SSC) SEMINAR THE FUTURE… IS YOU!

SSC TRAINING SEMINAR – 2014 Our Schedule for Today 2

SSC TRAINING SEMINAR – TRAINING OUTLINE  AIR CADET PROGRAM History Aims and motto of the Air Cadets Air Cadet League of Canada (Quebec and Ottawa Valley) Regional Cadet Support Unit – Eastern (RCSU Eastern)  SQUADRON COMPONENTS

SSC TRAINING SEMINAR –  SHARING SQUADRON RESPONSIBILITIES Partnership Accommodations Financing Budget estimate Public relations Attraction TRAINING OUTLINE

SSC TRAINING SEMINAR –  SHARING SQUADRON RESPONSIBILITIES (continued) Retention Transportation General discipline Rewards, promotions and summer courses Annual Review organization Shared Management Responsibilities TRAINING OUTLINE

SSC TRAINING SEMINAR –  CADET TRAINING PROGRAM  COORDINATION / COMMUNICATION  SHARING SQUADRON RESPONSIBILITIES REVIEW  CIRCLE OF EXCELLENCE TRAINING OUTLINE

SSC TRAINING SEMINAR – HISTORY Air Cadet League established Introduction of Flying Scholarships Directorate Cadets and Reserves established Girls officially join the Movement

SSC TRAINING SEMINAR – HISTORY (continued) Blue uniforms Regional Cadet Support Unit restructuration Establishment of strategic plans for the Air Cadet League (provincial and national level) and update of the volunteers formation program Cadet Program Update

SSC TRAINING SEMINAR – HISTORY (continued) YEAR NUMBER OF SQN IN CANADA NUMBER OF CADETS IN EAST REGION NUMBER OF CADETS IN CANADA , , , ,83425, ,78626, ,15923, ,11624, ,34025, ,46325,480

SSC TRAINING SEMINAR – AIMS OF THE AIR CADETS 1) To develop in youth the attributes of good citizenship and leadership; 2) To promote physical fitness; and 3) To stimulate the interest of youth in the air element of the Canadian Forces and in aviation in general.

SSC TRAINING SEMINAR – MOTTO TO LEARN TO SERVE TO ADVANCE

SSC TRAINING SEMINAR – AIR CADET LEAGUE OF CANADA (Quebec and Ottawa Valley)  MISSION: The Provincial Committee is a civilian organization, whose mission it is to aid, support and advise the Air Cadet Movement and to act as its general spokesperson in order to stimulate the interest of young cadets, aged 12 to 18 years old, in aviation, to enhance their physical abilities and to contribute to their development as responsible citizens.

SSC TRAINING SEMINAR – Board of Directors Executive Committee Sponsoring Committees Vice-Chairman West 7 Regional Coordinators Squadrons Advisors Vice-Chairman East 5 Regional Coordinators Squadrons Advisors Sponsoring Committees Executive Director Advisor Council Squadrons: Abitibi/Témiscaminque (3)Montérégie (13) Est Montréal (7)West Island (8) Laurentides (7)Ottawa Valley (9) Laval (6) Squadrons: Bas St-Laurent (4)Québec (13) Mauricie (6)Estrie/Bois-Francs (8) Saguenay/Lac St-Jean/Côte Nord (10) PROVINCIAL ORGANIZATION CHART

SSC TRAINING SEMINAR – REGIONAL CADET SUPPORT UNIT – EASTERN (RCSU – EASTERN)  MISSION: The mission of Regional Cadet Support Unit - Eastern (RCSU Eastern) is to plan, organize, direct, control and improve the implementation of Canadian Cadet Program activities for the 245 cadet corps in the Eastern Region (Quebec and the Ottawa Valley).

SSC TRAINING SEMINAR – RCSU (Eastern) Commanding Officer RCO Air RCO Training RCO Admin / Fin Management Advisors Training AdvisorsSquadrons RCSU (EASTERN) ORGANIZATION CHART

SSC TRAINING SEMINAR – SQUADRON COMPONENTS  Sponsoring committee  Military team  Volunteers and military screening

SSC TRAINING SEMINAR – SPONSORING COMMITTEE Executive

SSC TRAINING SEMINAR – ELECTION PROCEDURES  Before June 30 th  Presence of an election chairperson  Convocation of members  See document “Procedure election" on the League website

SSC TRAINING SEMINAR – SQUADRON MILITARY COMMITTEE Commanding Officer Administration Officer Supply OfficerTraining Officer Level Officers and instructors PSRYA

SSC TRAINING SEMINAR – MILITARY PERSONNEL STATUS  CIC Officer  Civilian instructor generalist  Civilian instructors specialist  Voluntary service  Volunteer

SSC TRAINING SEMINAR – VOLUNTEER SCREENING  Civilian screening steps  Military screening steps

SSC TRAINING SEMINAR –

SSC TRAINING SEMINAR –  Partnership definition: Partnership is an arrangement between two or many parties who have agreed to work cooperatively toward a common goal. Your Common Goal: Cadet’s training & well-being! SHARING SQUADRON RESPONSIBILITIES

SSC TRAINING SEMINAR – ACCOMMODATIONS  Understand squadron’s needs  Your contacts  Responsibility for accommodations and related charges is... Civilian committee

SSC TRAINING SEMINAR – FINANCES  The squadron financial responsibility rests with and is administered by the sponsoring committee. Managing cheque signatures Cash flow supervision Money for special projects (ex: buying squadron T-shirts)  Being able to identify different worthwhile ways of squadron financing.  Knowing how to organise a fundraising activity.

SSC TRAINING SEMINAR – BUDGET  Chair gets budget estimate from past year (ACC9)  The CO establishes the local training plan  The CO and the chairperson meet to establish a global budget  A joint presentation of the budget to Squadron Sponsoring Committee  Budget must be approved by committee with approval recorded in meeting record.

SSC TRAINING SEMINAR – PUBLIC RELATIONS  It is important that the squadron be involved in the community.  Use all means to achieve this Annual review invitations to VIPs (mayor, MPPs, MPs, other dignitaries); Supporters recognitions; Local newspapers;

SSC TRAINING SEMINAR – PUBLIC RELATIONS (continued) Poppy Sales Volunteering at community activities such as blood clinic, community clean-up, food banks, etc.; Food baskets for Christmas; What else ????

SSC TRAINING SEMINAR – Recruiting How is recruiting done in your community ?

SSC TRAINING SEMINAR –  Schools;  Local newspapers;  Sports and recreation departments;  Posters;  Public events;  Open houses;  Sport centers; and  Other Recruiting (continued)

SSC TRAINING SEMINAR – RETENTION  Stimulate level 1 cadets interest.  Give responsibilities to level 2 and 3 cadets for precise activities.  Offer interesting challenges to the cadets.  Use innovating formation strategies.

SSC TRAINING SEMINAR – TRANSPORTATION  Different means of transportation Costs Rules Authorisations

SSC TRAINING SEMINAR – GENERAL DISCIPLINE  Cadets discipline is the responsibility of the military  Respect the channels of communication  Respect the confidentiality of issues discussed at a meeting  Reporting all abuses is everyone’s responsibility!

SSC TRAINING SEMINAR – REWARDS, PROMOTIONS AND SUMMER COURSES  Types of rewards Camps Medals Trophies  Evaluation scales  Selection committee composition

SSC TRAINING SEMINAR – ANNUAL REVIEW ORGANISATION  OBJECTIVES OF THE ANNUAL REVIEW  PREPARATIONS AND INVITATIONS  CEREMONY DAY Dignitaries welcoming The review Demonstrations Awards Speeches  THANK YOU LETTERS Dignitaries departure Reception Gifts and thanks Escorting out

SSC TRAINING SEMINAR – SHARED MANAGEMENT RESPONSIBILITY  Each partner is responsible for its management and administration (forms, reports, etc.);  Share all correspondence;  Share information (changes, news, etc.);  Discuss the resource limits of each activity and project;  Negotiate supply purchase

SSC TRAINING SEMINAR –  Make an inventory  Manage budget allocated by DND Local Training Plan (MCP) Local Support Allocation (LSA)  Submit claims promptly (CDT-135)  Purchase and repair of musical instruments;  Cadets clothing; SHARED MANAGEMENT RESPONSIBILITY

SSC TRAINING SEMINAR –  Commanding Officer recruiting, officers recruiting;  Training, recreational and sports activities;  Maintain ACC9;  Fortress;  Cadets files; and  Report any abuse. SHARED MANAGEMENT RESPONSIBILITY

SSC TRAINING SEMINAR – AT ALL TIMES, THE COMMANDING OFFICER IS THE ONE RESPONSIBLE FOR THE MANAGEMENT AND SUPERVISION OF CADETS SHARED MANAGEMENT RESPONSIBILITY

SSC TRAINING SEMINAR – TRAINING  The military is responsible for cadet training  Understanding the interaction between the civilian and military organisations  How can the Squadron Sponsoring Committee help with the squadron optional activities?

SSC TRAINING SEMINAR – AIR CADETS PROGRAM 1. Mandatory training program 2. Complementary training program 3. Subsidised optional training program Regionally directed activities Nationally directed activities 4. None subsidised optional training program 5. Cadet Summer Training Camps program

SSC TRAINING SEMINAR – MANDATORY TRAINING PROGRAM  20 mandatory training sessions (60 periods);  6 mandatory days consisting of days or weekend training; 2 training days 2 days of survival (weekend) Gliders familiarization flights Inter-squadron day

SSC TRAINING SEMINAR – COMPLEMENTARY TRAINING PROGRAM  10 complementary training sessions (30 periods)  4 complementary days consisting of days and/or weekend 2 training days; and 2 days within these choices: 1 or 2 survival days 1 day of inter-squadron competition 1 day of element-specific training

SSC TRAINING SEMINAR – COMPLEMENTARY TRAINING PROGRAM  Financial support for the mandatory and complementary squadron program: MCP budget

SSC TRAINING SEMINAR – Suggested support for the mandatory and complementary activities:

SSC TRAINING SEMINAR – SUBSIDISED OPTIONAL TRAINING PROGRAM  Regional directed activities (RDA) and nationally directed activities (NDA)  Financial support: RCSU  Non-discretionary RDA: Annual zone, provincial and/or regional air rifle marksmanship championships; Annual zone, provincial and/or regional biathlon (summer and/or winter-style) championships; and Annual inter-provincial exchanges.

SSC TRAINING SEMINAR –  Discretionary RDA: First aid course; RCSU Eastern music workshops and the Eastern Region Cadet Music Festival (ERCMF); Cadet Games with a regional flavour; Rappelling / Cadet Tree Top Obstacle Course (CTTOC) / wall climbing / geocaching and orienteering; and Other. SUBSIDISED OPTIONAL TRAINING PROGRAM

SSC TRAINING SEMINAR –  NDA: annual national cadet air rifle marksmanship championship; annual national cadet winter biathlon championship; air cadet international exchange programs; annual air cadet program Oshkosh Trip; and annual air cadet program York Soaring Award. SUBSIDISED OPTIONAL TRAINING PROGRAM

SSC TRAINING SEMINAR – NONE SUBSIDISED OPTIONAL TRAINING PROGRAM  Financial support: financing activities and LSA  Examples of optional activities: Biathlon  Flying Shooting  La Ronde Industrial visit Music Aero modeling Year end activities Duke of Edinburgh

SSC TRAINING SEMINAR – CSTC PROGRAM

SSC TRAINING SEMINAR – COORDINATION / COMMUNICATION  Holding monthly meetings  Submit in advance the points to discuss during the meeting  Communicating and exchanging information between regular meetings  Chairperson and CO should attend to the regional meetings

SSC TRAINING SEMINAR – COMMUNICATION CHANNELS National PresidentCadet Director Provincial President Executive director / Vice- chairman Regional Coordinator / Squadron Advisor Squadron Chairperson RCSU CO RCO Air Management & Training Advisor Squadron’s CO SQUADRON

SSC TRAINING SEMINAR – WAYS OF COMMUNICATION  s, text messages, etc…  Bad communications: Through another person One against a group  Good communications: Face to face By phone STRAIGHT TALK!

SSC TRAINING SEMINAR – DISCUSSION OBJECTIVES  Clarify the subject  Take care of more than one item  Make suggestions, make proposals  Ask questions  Negotiate

SSC TRAINING SEMINAR – SHARING SQUADRON RESPONSIBILITIES REVIEW

SSC TRAINING SEMINAR – RESPONSIBILITIES OF THE LEAGUE AND THE CANADIAN FORCES  Making recommendations to the Chief of the Defence staff for the formation, organization or disbandment of Air Cadet squadrons.  Training, pay and allowances for cadet instructors.  Assuring emergency medical services to the cadets as authorized. LEAGUE FORCES

SSC TRAINING SEMINAR –  Overseeing the effective operation of Air Cadet squadrons.  Supervising and administering the Air Cadet squadrons.  Providing and supervising Sponsors and Sponsoring Committees.  Recommending suitable persons for enrolment in the Canadian Forces as CIC officers or for employment as civilian instructors. FORCES & LEAGUE FORCES LEAGUE RESPONSIBILITIES OF THE LEAGUE AND THE CANADIAN FORCES

SSC TRAINING SEMINAR –  Providing supervision, advice and assistance to local sponsors, sponsoring committees and Air Cadet squadrons.  Providing material in accordance with established scales of issue.  Providing training aids and didactic material. LEAGUE FORCES FORCES & LEAGUE RESPONSIBILITIES OF THE LEAGUE AND THE CANADIAN FORCES

SSC TRAINING SEMINAR –  Provide financial support as required.  Providing transportation as authorized. FORCES & LEAGUE RESPONSIBILITIES OF THE LEAGUE AND THE CANADIAN FORCES

SSC TRAINING SEMINAR – CIRCLE OF EXCELLENCE 20 criteria leading to the Circle of Excellence: 1) Hand in the CPQVO 101 form before the deadline, Oct 1st; 2) Hand in the ACC-9 form before the deadline, Sept 30; 3) Hand in the P and T forms before the due date, Sept 30; 4) Submit the goods inventory for the insurance before the due date, Oct 1st; 5) Submit a budget plan before Oct 1st; 6) Have a minimum of 5 members in the Sponsoring committee; 7) Have a valid charitable organisation number; 8) Attend regional meeting (chairperson or representative); 9) Attend the Annual Conference; 10) Attend the basic training (minimum 1 committee member);

SSC TRAINING SEMINAR – CIRCLE OF EXCELLENCE 20 criteria leading to the Circle of Excellence: 11) Hand in the national summer camp documents before Dec 17; 12) Submit the name of a candidate for the Effective Speaking contest ; 13) Participate in the preliminary drills; 14) Participate in the Music Festival, choreography section; 15) Use the LSA in its totality before Mar 31st; 16) Use the MCP in its totality before Mar 31st; 17) Submit a name for the Provincial Committee student grant; 18) Submit a name for the Chairperson’s Trophy; 19) Have a minimum of 30 cadets according to the Fortress strength by Mar 31st; and 20) Make sure the election for the sponsoring committee happens before Jun 30th.

SSC TRAINING SEMINAR – QUESTIONS

SSC TRAINING SEMINAR – LEAGUE:  Organisational Plan for Quebec and Ottawa Valley  Air Cadet League of Canada Policy and Procedure Manual RCSU:  Action Plan  Annual Training Support Directive  CO’s Guide COMMON:  Squadron Responsibilities Sharing Guide PRINCIPAL REFERENCES