ARMY FOOD SERVICE CONTRACTING WELCOME TO A FAREWELL PRESENTATION BY: RICHARD A. HARSH Senior Food Service System Analyst, Chief Army Prime Vendor Team, Food Service Contract Management

ARMY FOOD SERVICE CONTRACTING AGENDA Revised DA Prototype Performance Work Statement Revised DA Prototype Performance Assessment Plan Change 1 to Appendix 1 to DA Pam 30-22, Procedures for the Selection, Cataloging, and Retention of Subsistence Items Food Service Contract Management Training Food Service In Crisis Challenges That Must Be Met END OF AN ERA

ARMY FOOD SERVICE CONTRACTING DA Prototype Performance Work Statement & DA Prototype Performance Assessment Plan Revised and Updated. Projected Availability: DRAFT On ACES Website - 6 January 2009 Update to FSCM Training - 1 Mar 2009

PWS & PAP PROTOTYPE REVISIONS These prototypes Prescribe policies, procedures, and responsibilities for a disciplined approach to food service contracting and managing contract compliance requirements. Promulgate both existing and maturing concepts, responsibilities, policy, and implementing procedures. Serve as Army doctrine to assist installation personnel in their developmental and Performance Assessment responsibilities. Are to be used by military, Department of the Army Civilians and contractor personnel.

PWS PROTOTYPE REVISION This revision: Refines the performance oriented language to reduce redundancy and improve clarity. Expands the guidance for use of the prototypes in Firm Fixed Price and Award Fee Type Contracts. Updates standards to comply with current editions of AR 30-22, DA Pam 30-22 and TB Med.- 530. Revises qualifications for Project and Dining Facility managers. Deletes the sample menu standards for all meals (currently published in DA Pam 30-22).

PWS PROTOTYPE REVISION This revision: Updates Glossary of acronyms (Sec. C.2.) Expands on contract planning considerations including revision to sample bid schedule. Deletes previous Section C.5.2 Management & Food Production Services. Updates Section C.6. (Forms and Publications) Provides new and expanded Performance Requirements Summaries for Fixed Price and Cost Reimbursement Contracts within Technical Exhibit 1. (Performance Requirements Summary) Revises recommended Authorized Quality Levels (AQL) Implements a new prototype for the acquisition of Contract Cook Support and Dining Facility Attendant (CS + DFA) Service in Military Operated Dining Facilities. (Section C.5.3.)

PWS PROTOTYPE REVISION This revision: Revises Maximum Payment Percentages for Major Services. Provides methodology for conversion from Fixed Price to Cost Reimbursement Summaries. Revises and shortens Technical Exhibit 2 (Workload Data) Revises & clarifies Technical Exhibit 8 (Quality Control Plans) Provides methodology to convert Performance Assessment results to adjectival ratings.

PAP Prototype Revision This Revision: Updates Instructions and General Guidance for use. Deletes references to Management & Food Production Services Revises Annex B to provide expanded Sample Forms. Revises Sampling guides to reduce redundancy, improve evaluations and ensure fair and reasonable treatment for both the government and contractor. Revises Annex C to delete the requirement for compliance inspections and to define “other inspections” for items not listed on the PRS. Adds Annex F to define COR responsibilities under the Contractor Performance Assessment Reporting System (CPARS).

ARMY FOOD SERVICE CONTRACTING INSTALLATIONS Use DA Prototypes to: - Develop Accurate Requirements - Develop & Implement Comprehensive Assessment Plans - Accurately Report Contractor Performance Levels - Develop Sound Recommendations Awards/Remedies

ARMY FOOD SERVICE CONTRACTING SPV OPNS Expanding Catalogs Constant Turnover Inventory Difficulties Insufficient Consumption AFMIS Master Item File not Updated AFMIS Recipe File not Updated

ARMY FOOD SERVICE CONTRACTING CHANGE 1 to APP 1, DA Pam 30-22 Selection, Cataloging, and Maintenance of Subsistence Items -- “BUYING GUIDE” Developed to assist region and installation personnel in their decision processes when selecting or retaining subsistence items. Provides detailed guidance and specifications for standard meat, seafood and poultry items.  Projected Availability: On ACES Website - 1 December 2008

Change 1 to App 1, DA Pam 30-22 “BUYING GUIDE” Item listing expanded to over 140 protein items. North American Meat Processors Association (NAMP) descriptions are used wherever possible to ensure that standard industry descriptions are provided to vendors when selecting items to catalog. Enhances Procedures for Selecting New Items.

Change 1 to App 1, DA Pam 30-22 Procedures for New Items - “Why should we select one product over others” Why change? - Cost/Benefit Analysis - Portion Cost? Visits of Vendors, Manufacturers or Brokers - Approval - Limits - Restrictions Evaluation - Selection & Obligation to Consume Products - Cuttings - Demonstrations - Who Controls

FOOD SERVICE CONTRACT MANAGEMENT TRAINING Certification Required by AR 30-22 Train and Functionally Certify Food Service Personnel to Perform Duties of COR-COTR-PAE Specially Designed to Support Food Service Needs - Introduce DA Prototypes – Performance Based Work Statements/Assessment Plans - Duties – Responsibilities – Limitations - Fundamentals of Contracting - Surveillance Methods – Documentation – Reporting - Food Safety/Sanitation Requirements - HAACCP Integration

ARMY FOOD SERVICE CONTRACTING WAY AHEAD: ACES – Continue to provide training. - In WOBC, WOAC, ANCOC, & FSM Courses. - With CONUS and OCONUS MTTs - FY 07 - Training to: 475 Students (16 Classes) - FY 08 - Training to: 42O Students (16 Classes) ACES – Assist Installation’s Development of Food Service Contract PWS/PAP.

ARMY FOOD SERVICE FOOD SERVICE IN CRISIS COMMANDERS LOSING SIGHT OF 92G VALUE, RELY ON CONTRACTORS SYSTEM CHANGES MAY RESULT IN FURTHER REDUCTIONS OF PERSONNEL AND CAPABILITIES 92G BECOMING NON-RELEVANT TO MISSION SUCCESS MOTIVATION AND PRIDE AT LOW EBB

ARMY FOOD SERVICE CONTRACTING TIME TO WAKE UP AND SMELL THE ROSES TACTICAL FOOD ADVISORS NOT ENGAGED FOOD PROGRAM MANAGERS NOT ENGAGED FOOD OPERATIONS PERSONNEL SCATTERED CONTRACTORS ASSUMING MORE MISSIONS

ARMY FOOD SERVICE CHALLENGES THAT MUST BE MET GET INVOLVED NOW REDUCE RELIANCE ON CONTRACTORS – 92G MUST BE ASSIGNED TO DINING FACILITY REVISE QUALIFICATION AND TRAINING FOR FOOD OPERATIONS PERSONNEL OPERATE EFFECTIVELY IN AN AUSTERE ENVIRONMENT REGAIN CONFIDENCE AND SUPPORT OF THE CHAIN OF COMMAND REESTABLISH 92G AS PRIMARY TROOP FEEDING APPROACH

ARMY FOOD SERVICE END OF AN ERA RICH HARSH ENDS 48 YEARS OF FOOD SERVICE WITH RETIREMENT 31 DEC 08 – PRICELESS MIKE DAMICO ENDS 44 YEARS OF FOOD SERVICE WITH RETIREMENT 31 DEC 08 – ALMOST PRICELESS 92G ENDS OVER 200 YEARS OF FOOD SERVICE WITH CONVERSION TO A SERVICE MOS ? DUTY SOLDIERS? UNBELIEVEABLE ? YET SOON IF WAKE UP IS NOT HEEDED AND CHALLENGES ARE NOT MET

ARMY FOOD SERVICE CONTRACTING QUESTIONS? SORRY FRESH OUT OF ANSWERS – DO SOME RESEARCH CRACK THE BOOKS & THE TAKE-AWAY CD

ARMY FOOD SERVICE CONTRACTING POCs Ms. Debbie Cates: 804 734 4848 debbie.cates@us.army.mil Ms. Cara Vartuli-Dusablon 804 734 4842 cara.vartulidusablon@us.army.mil

THANK YOU ALL HAPPY TRAILS TO YOU AND FAREWELL: R.A.HARSH