For internal use Project Management at a glance - the ‘what’ and the ‘how’ Jørgen Nygaard Nielsen Dan Bandsholm Erensø PMD –

For internal use What you need to consider 2 Capability Maturity Model Integration CMMI GP 2.1 Establish an Organization al Policy GP 2.2 Plan the Process GP 2.3 Provide Resources GP 2.4 Assign Responsibilit y GP 2.5 Train People GP 2.6 Manage Configuration s GP 2.7 Identify and Involve Relevant Stakeholders GP 2.8 Monitor and Control the Process GP 2.9 Objectively Evaluate Adherence GP 2.10 Review Status with Higher Level Management Generic practices to be observed – provides you with the ’what’ but not the ’how’ Not equal in size and relevans for your PMD project Dont even consider diving into the CMMI framework – it’s huge and evolving over time!

For internal use GP 2.1 – Establish an organisational policy Large area in PMD due to project size The frame of the project, given to you from the organization and the programme. Manage the expectations and the directions of: The programme Your leader Your direct reports Your peers Yourself 3 How you can make it happen WHY HOW

For internal use GP 2.2 – Plan the process Large area in PMD due to project size Plan the project. Consider Objectives and goals Requirements Time Personal development Documentation Resources KPIs Reviews Dependencies among activities, work products, services etc. Involvement of stakeholders When, when, when How you can make it happen Create milestones – what has to be done

For internal use GP 2.3 – Provide resources Medium area in PMD due to project size Make sure you have the adequate resources to reach your goal Funding People Skills Tools Facilities 5 How you can make it happen

For internal use GP 2.4 – Assign responsibility Medium area in PMD due to project size Ensure that there is accountability for performing a task or process and reaching specific goals The people assigned must have the appropriate authority to perform the assigned responsibilities Make sure that the people assigned to responsibilities and authorities understand and accept them to a task or process 6 How you can make it happen

For internal use GP 2.5 – Train people Minor area in PMD due to project size Make sure that people have the necessary skills and expertise to perform a process or task. Self study Instruction On-the-job training Formal and class room training Train people – both according to project work and to the actual changes you make in the organization 7 How you can make it happen

For internal use GP 2.6 – Manage Configurations Minor area in PMD due to project size Make sure to keep track of versions of your living work products according to milestones (ie. management approval, ALG feedback) Keep it simple name your work items (ie. version 1.0; 1.1… - or use dates) and save them in an archive folder Make an overview in a separat document IT discipline provails…. (back-up!?) 8 How you can make it happen

For internal use GP 2.7 – Identify and Involve Relevant Stakeholders Medium area in PMD depending on the organizational impact of your project Keep track of stakeholders, their role and how and when to communicate what Which decisions will they have to make What if you relevant stakeholders are not available? Link til skabelon: Stakeholder Management PlanStakeholder Management Plan 9 How you can make it happen

For internal use GP 2.8 – Monitor and Control the Process Large area in PMD project Revisit your plan from GP 2.2 and perform corrective action on deviations Turn this practice into milestones in your plan – when will I revisit my plan plan. Put it prior to major milestones and ensure that GP 2.1 is followed. 10 How you can make it happen ”Unless you change your course you will end up where you are heading”

For internal use GP 2.9 – Objectively Evaluate Adherence Large area in your PMD project It’s basically about audit – an external institution/person holding your work products against your plan, policy and proces Ask your ALG members to provide you with feedback on your projects compliance with GP 2.1, 2.2 and activities that you will need help to master 11 How you can make it happen

For internal use GP 2.10 – Review Status with Higher Level Management Large area in your PMD project Provide senior management with visibility on your progress, results and obstacles to ensure that you are on the right track (the track that the organization supports) to provide you with help from the organisation Set up a steering committee for your project – people that can pave your way in the organization – GP 2.7, GP 2.2, 12 How you can make it happen