Dunrobin Community Association Annual General Meeting Feb 26, 2014 AGM February 26,

Agenda President’s Report President’s Report Treasure Report Treasure Report Website – Internet Usage Website – Internet Usage Operational Programs Operational Programs Hockey: Outdoor, Special Needs Hockey: Outdoor, Special Needs WC Softball WC Softball Soccer for Kids with special needs Soccer for Kids with special needs Zumba Yoga Zumba Yoga Outdoor Rink, City Programs Outdoor Rink, City Programs Ice Rink Report Ice Rink Report Volunteers Volunteers Canada Day Canada Day Nominations and Elections Nominations and Elections DCA Nominations and Reaffirmation of Officers DCA Nominations and Reaffirmation of Officers AGM February 26,

President’s Report Canada Day went exceptionally well with a great turnout Canada Day went exceptionally well with a great turnout Could use some fine tuning with the round up of volunteers Could use some fine tuning with the round up of volunteers All locks were changed...too many old keys lurking about allowing unauthorized entry All locks were changed...too many old keys lurking about allowing unauthorized entry DCA got a well-needed indoor facelift which went well DCA got a well-needed indoor facelift which went well The ball diamonds were in poor condition in A plan will be required by the spring of 2014 to remove weeds and refurbish infields The ball diamonds were in poor condition in A plan will be required by the spring of 2014 to remove weeds and refurbish infields AGM February 26,

President’s Report Activities Activities Clean up was done by a combination of Sport n Play, DCA members and members of the community Clean up was done by a combination of Sport n Play, DCA members and members of the community West Carleton Fibre Guild continues to meet once per month – excellent to still have them West Carleton Fibre Guild continues to meet once per month – excellent to still have them Yoga and Zumba continue to run – Very popular programs Yoga and Zumba continue to run – Very popular programs Summer Camps - City Summer Camps - City Sport N Play before and after school program continues to thrive in Dunrobin Sport N Play before and after school program continues to thrive in Dunrobin AGM February 26,

Treasurer Report A surplus was realized for 2013 A surplus was realized for 2013 Canada Day and Ice Maintenance remain the largest expense by far Canada Day and Ice Maintenance remain the largest expense by far The DCA Building Fund is growing The DCA Building Fund is growing AGM February 26,

January to December Prepared By:Deborah Kealey, Treasurer DCA Bank BalanceBuilding FundTotal Balance Operations$30, Beginning Cash December 31, 2012$50,891.51$81, GIC Due November 2014 Income:$22, City of Ottawa Grants$5, City of Ottawa ICE Grant$3, Heritage Grant - Canada Day - see Canada Day Section$0.00 City of Ottawa Grant - ice boards$0.00 city of Ottawa Partnership Grant$3, City of Ottawa - Canada Day - civic grant$11, DCA Income from Operations$2, Softball Income$3, Canada Day Income$2, Outdoor Hockey Income$2, Soccer Income$55, total Income Expenses:(20,416.20) DCA Expenses from Operations(4,237.68) Softball Expenses(12,042.98) Canada Day Expenses(8,411.76) Ice / Outdoor Hockey Expenses(3,628.33) Soccer Expenses-$48, Total Expenses $6, Net Operations including GRANTS Ending Cash, December 31, 2013 $37,604.09$50,000.00$87, ,604.09$87,604.09

Operational Programs AGM February 26, 2014 Slide 7

Ball Hockey Spring and fall event Spring and fall event Constance Bay joined in 2011 Constance Bay joined in 2011 Format well liked – similar to shinny Format well liked – similar to shinny Could use a better playing surface Could use a better playing surface Opportunity to grow Opportunity to grow Can help offset the revenue lost to soccer Can help offset the revenue lost to soccer AGM February 26, 2014 Slide 8

Outdoor Hockey 30 kids 30 kids 3 teams 3 teams 5-7, 8-9 and year olds 5-7, 8-9 and year olds The coaches kept the kids involved and engaged even on the coldest evenings which were not missed The coaches kept the kids involved and engaged even on the coldest evenings which were not missed Many thanks to Carole Merritt and Sarah Pierce for coordinating the outdoor hockey league Many thanks to Carole Merritt and Sarah Pierce for coordinating the outdoor hockey league They plan on having a BBQ and open shinny party to wrap things up They plan on having a BBQ and open shinny party to wrap things up AGM February 26, 2014 Slide 9

Hockey Outdoor Hockey for kids with special needs is in it’s 3 rd year Outdoor Hockey for kids with special needs is in it’s 3 rd year 15 children involved, up from 8 two years ago 15 children involved, up from 8 two years ago Expecting to grow again next year Expecting to grow again next year A trip to CTC for a skating party with Spartacus in March provided a fantastic finish A trip to CTC for a skating party with Spartacus in March provided a fantastic finish We had many gracious volunteers to help out on the ice We had many gracious volunteers to help out on the ice AGM February 26, 2014 Slide 10

West Carleton Softball Association Dunrobin Division AGM February 26,

Softball 50 players sign up summer 2014 (19 moved to other towns for older age division) 50 players sign up summer 2014 (19 moved to other towns for older age division) Season ran from mid May to end of June (6 weeks), each team played twice per week, consisting of one home game and one away game Season ran from mid May to end of June (6 weeks), each team played twice per week, consisting of one home game and one away game 3 teams (1 Mite, 2 Atom) 3 teams (1 Mite, 2 Atom) 3 coaches with great parent helpers 3 coaches with great parent helpers Both diamond were busy Monday to Thursday evenings Both diamond were busy Monday to Thursday evenings Many thanks to Sammy’s Pizza and Dunrobin Meat for their continued sponsorship Many thanks to Sammy’s Pizza and Dunrobin Meat for their continued sponsorship AGM February 26,

Softball WC league had 21 teams total WC league had 21 teams total 8 atoms, 7 Mites, 6 S/P Boys 8 atoms, 7 Mites, 6 S/P Boys 12 games over the 6 week season 12 games over the 6 week season Each team played one home and one away game each week Each team played one home and one away game each week Thank you Lori McGrath for your continued support Thank you Lori McGrath for your continued support AGM February 26,

Ice rink report No one answered tender this year No one answered tender this year Nadine saved the day with some sleuthing through the Dunrobin neighbourhoods to find the DCA ice people to make ice Nadine saved the day with some sleuthing through the Dunrobin neighbourhoods to find the DCA ice people to make ice Fantastic year for skating. It’s still going! Fantastic year for skating. It’s still going! Ice has been fantastic Ice has been fantastic 14 AGM February 26, 2014

Soccer for Kids With Special Needs 30 kids 6-13 year old 30 kids 6-13 year old 5 coaches participated 5 coaches participated Year ended with a BBQ n treats party Year ended with a BBQ n treats party AGM February 26, 2014 Slide 15

Zumba and Yoga Zumba Zumba 45 participants – 1 volunteer – 1 paid instructor 45 participants – 1 volunteer – 1 paid instructor Yoga Yoga 60 participants – 1 volunteer – 1 paid 60 participants – 1 volunteer – 1 paid AGM February 26, 2014 Slide 16

Canada Day Circus Delights was a fantastic show Circus Delights was a fantastic show The fireworks were the best display ever for Dunrobin – not sure on how are going to top it! The fireworks were the best display ever for Dunrobin – not sure on how are going to top it! Face painting, tattoos for kids Face painting, tattoos for kids Bouncy Houses were back Bouncy Houses were back Attendance was high this year Attendance was high this year Heavenly Blue provided music for the festival Heavenly Blue provided music for the festival AGM February 26,

Volunteers Goals for Youth Volunteers: Goals for Youth Volunteers: Raise visibility and community involvement Raise visibility and community involvement Provide job opportunity where referencing is possible Provide job opportunity where referencing is possible Introduce new social skills Introduce new social skills Create sense of pride for accomplishment (reducing vandalism) Create sense of pride for accomplishment (reducing vandalism) Train the trainer is possible (improve self-esteem) Train the trainer is possible (improve self-esteem) Multiple possibilities where 40hr community service commitment can be obtained. Multiple possibilities where 40hr community service commitment can be obtained. Bring new ideas for programs from the younger generation to the community centre Bring new ideas for programs from the younger generation to the community centre Learn to cook/clean (for many) Learn to cook/clean (for many) AGM February 26, 2014 Slide 18

Nominations - Directors Per by-laws, max number of directors (including executive)=11 Per by-laws, max number of directors (including executive)=11 Per by-laws, max number of executives=4 Per by-laws, max number of executives=4 2 year term for directors 2 year term for directors 1 year term for executives 1 year term for executives Must be a director first then can be affirmed as an executive Must be a director first then can be affirmed as an executive AGM February 26,

DCA Nomination and Reaffirmation of Officers Present Positions: Present Positions: President (Janetta Boomer) President (Janetta Boomer) Vice President (Hardy Mahadao) (stepping down 2014) Vice President (Hardy Mahadao) (stepping down 2014) Treasurer (Debbie Kealey) (stepping down 2014) Treasurer (Debbie Kealey) (stepping down 2014) Secretary (Carla McGregor) Secretary (Carla McGregor) Director (Nadine Fox) Director (Nadine Fox) Director (Duane Fowler) Director (Duane Fowler) Director (Tracy Taffinder) Director (Tracy Taffinder) AGM February 26,

DCA Nomination and Reaffirmation of Officers Nominations and Elections for 2 year term Nominations and Elections for 2 year term Director(s) Director(s) Nominations and Elections for a 1 year term Nominations and Elections for a 1 year term Executive(s) Executive(s) AGM February 26, 2014 Slide 21