Forecast Scheduling: Fad or Fundamental?

 President ProjectPro Corp.  Specializes in Microsoft Project and Project Server  BS Engineering MS Business Administration  Author “Forecast Scheduling with Project 2013” and “Forecast Scheduling with Project 2010”   Tel:

© ProjectPro Corp. Concepts Introduction WBS Estimates Dependencies Deadlines Resources Assignments Optimal Schedule Reports Up-to-date Schedule Acceptance Setup Planning Executing InitiatingClosing Summary

Project ‘Office Relocation’ Project DeliverablesDue Date Requirements document Aug 12 New Location Aug 30 Remodeling Contract Sep 14 Remodeled New Location Nov 10 Move to New Location Nov 22 A Schedule is a list of things to be created in the project and their due dates. © ProjectPro Corp.

static, deterministic schedule dynamic, forecast schedule © ProjectPro Corp.

Roof frame sheet shingle roof ready Roof frame sheet shingle roof ready © ProjectPro Corp.

Do you tend to enter dates in Start or Finish columns in MS Project? © ProjectPro Corp.

Capture your promises without killing the forecast model! © ProjectPro Corp.

Concepts Introduction WBS Estimates Dependencies Deadlines Resources Assignments Optimal Schedule Reports Up-to-date Schedule Acceptance Setup Planning Executing InitiatingClosing Summary © ProjectPro Corp.

AirframePropulsionTest ReportsSupport Aircraft Nav./Comm. Fuselage Wings Landing Gear Engines Radios Flight ControlsArtifacts Trained staff Navigation Sys.Fuel System Wing Jets Tail Jet Fire Control Fuel Lines Fuel Tanks Voice/Comm. Transponder Processors Displays GPS Recvr. Radar Spares Equipment Cockpit Nose Gear Main Gear Center Sect. Nose Barrel Tail Inner Wing Outer Wing Aft Section Wind Tunnel Test Flight Test Ground Test Structural Integration Simulators Maintenance Manuals Budget Aerodynamics Performance First flight Performance Project Mgt. Schedule © ProjectPro Corp.

Too little detail ? Too much detail ? © ProjectPro Corp.

1% = 0.6 days rounded to 0.5 days 10% = 6 days rounded to 5 days © ProjectPro Corp.

Concepts Introduction WBS Estimates Dependencies Deadlines Resources Assignments Optimal Schedule Reports Up-to-date Schedule Acceptance Setup Planning Executing InitiatingClosing Summary © ProjectPro Corp.

Time WBS If one thing changes in your project, you have to change only one field in the model! © ProjectPro Corp.

Prepare for exam Take the exam FS Prepare for exam Take the exam SF Which is the best model of the situation: A or B? A B © ProjectPro Corp.

write print F S FS Dependency Predecessor Successor prepare for exam take exam SF Dependency Successor Predecessor Dependent Driver © ProjectPro Corp.

Project: 100 tasks, 3 month duration, 180 expected changes: update 100 tasks, 30 twice, 50 other changes Difference: 56 hours! © ProjectPro Corp.

Concepts Introduction WBS Estimates Dependencies Deadlines Resources Assignments Optimal Schedule Reports Up-to-date Schedule Acceptance Setup Planning Executing InitiatingClosing Summary © ProjectPro Corp.

Option A: named resources Resource NameMax Units Tom100% Dick100% Harry100% Resource NameMax Units Visual Basic Programmers300% Option B: generic resources © ProjectPro Corp.

Concepts Introduction WBS Estimates Dependencies Deadlines Resources Assignments Optimal Schedule Reports Up-to-date Schedule Acceptance Setup Planning Executing InitiatingClosing Summary © ProjectPro Corp.

Parts of the Critical Path © ProjectPro Corp.

1 of 2 © ProjectPro Corp.

2 of 2 © ProjectPro Corp.

Harry 3 D Harry 2 D Write X Write Y Harry 3 D Harry 2 D Write X Write Y leveling Optimistic Forecasts Incomplete Critical Path Harry 2 D Harry 3 D Over-allocated Schedule Levelled Schedule © ProjectPro Corp.

Harry Write X Write Y Harry Write X Write Y Write Print OR A resource dependency does not impose sequence. The relationship is that both tasks share the same resource. © ProjectPro Corp.

Concepts Introduction WBS Estimates Dependencies Deadlines Resources Assignments Optimal Schedule Reports Up-to-date Schedule Acceptance Setup Planning Executing InitiatingClosing Summary © ProjectPro Corp.

100% Design Write specs Code Status Date 50% Test unit Test integration Develop screens Write help text Deploy 75% 100% © ProjectPro Corp.

I am almost finished! I have spent 90% of my estimate I have just figured out how to do it Last week I was at 80%, so it must be 90% Leave me alone; I am crunching! © ProjectPro Corp.

Collect and EnterHave MS Project calculate Construction projects Physical % Complete, Actual Start, (Actual) Finish Actual Duration, Remaining Duration, Earned Value, SV, CV, SPI, CPI and EAC Non-construction projects (Actual Start) Actual Duration Remaining Duration OR (Actual Start) Actual Work Remaining Work % Complete Duration Finish © ProjectPro Corp.

100% Design Write specs Code Status Date 75% Test unit Test integration Develop screens Write help text Deploy 60% 100% © ProjectPro Corp.

100% Design Write specs Code Status Date 75% Test unit Test integration Develop screens Write help text Deploy 60% 100% © ProjectPro Corp.

5. Optimal Schedule 4. Accurate Forecasts 3. Reasonable Workloads 2. Complete & Correct Network 1. Clear & Logical WBS © ProjectPro Corp.

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