CALIS Online Union Cataloging System ---- Service Models Wang Yan CALIS Administrative Center Aug. 28, 2006

CALIS “Project 211” –Facing 21st century – 100 Universities and some key disciplines. Three Public Service Systems –China Education and Research Net （ CERNET ） –China Academic Libraries & Information System （ CALIS ） –Large Instrument and Equipment Sharing System

CALIS Projects 3 types, 32 sub-projects. type1: Resources and the integrated systems oDatabases establishment and related application systems development type2: Service systems oConstructing Core member libraries to carry out CALIS services type3: Technical support oCALIS application systems establishment

CALIS Resources and Disclosing Imported resources Imported databases Holdings of member libraries Union Catalog Special collections Online free resources Navigation databases Thesis databases teaching reference Toc of Journal Uniform search platform system ： federated search and cross-databases search

The operation of CALIS Union Catalog Center

The products of CALIS Union Catalog Center Online union cataloging system –General cataloging client –Cataloging client for Chinese ancient books –Authority cataloging client （ developing…… ） –Servers for Online Cataloging –Management client OPAC Z39.50 Control component (C version)

System Structure Z39.50 servers OPAC Control component Management clients LAS clients Z CALIS clients cataloger s administrator s reader s Russian databases Japanese databases Chinese databases Databases of Chinese ancient books Western databases Z39.50 servers Control component Z CALIS clients catalogers

Service systems Three fundamental systems –Resource Sharing platform － C/S for online union cataloging system –Service platform － B/S for searching catalog and resource navigating system (OPAC ） –Management platform － B/S for administrators statistics reports…

Services Cataloger –online cataloging service Library –bibliographic data updating in library automatic system (LAS) Reader –OPAC services Administrator –Management services A nationwide three-tiered service structure

Online cataloging service To upload/download bibliographic data To modify data To upload holdings Languages: Chinese/ western languages/ Japanese/ Russian Material types: Chinese books, Chinese periodicals, western books, western periodicals, Chinese ancient books The Authority database is establishing.

Fare policy Principle ： To pay for records libraries contributed and to charge for records libraries downloaded. –No pay for Holdings data at present, only for bibliographic data (full records) –No charge for searching and downloading simple records, but full records

Search title “Dream of the Red Chamber”. Don’t need to pay fees to browse simple records

Need to pay fees to download full records.

Three kinds of workflow for catalogers Only using local library automatic system (LAS) Mainly using CALIS Online Cataloging Client Side-by-side using local library automatic system (LAS) and CALIS Online Cataloging Client

The first kind of work flow Only using local library automatic system （ LAS ） –The key is the local system integrated with CALIS Online Cataloging control component. The work flow doesn’t implement untill CALIS Online Cataloging plug-in is embedded in the local library automatic system. –Origin: The data ought to be uploaded on principle of CALIS and its uploading work flow by member libraries. –Advantage: The catalogers only use one client. –Shortage: Local Programs must be changed by vendors according to the need of CALIS. –The mode is used widely by most member libraries.

Cooperation with venders To carry out the first work flow and provide convenience to catalogers, it is need to cooperate with LAS venders. The following LAS systems have integrated with CALIS plug-in by now. –Libsys2.0 （汇文） –HORIZON –Aleph 500 –ILAS Cooperation –Sirsi (operated to develop a Control component of JAVA version)

The second kind of work flow Mainly using CALIS Online Cataloging Client –Some libraries without fulfilled Z39.50 function integrated in local library automatic system maybe adopt this kind of mode. The data only being uploaded and downloaded by the CALIS Online Cataloging Client from union cataloging databases can be saved as an ISO 2709 file, and then transferred to local library databases. –Advantage: It is not easy to make mistake. –Shortage: The course is slow with more processes. The data can not be real time searched in the local system. –Apparently a few libraries use this kind of work flow.

The third kind of work flow Side-by-side using local library automatic system and CALIS Online Cataloging Client –The data is searched from CALIS databases and local library database by CALIS clients. –Advantage: Data can be real time searched in local library system with few faults. –Shortage: The catalogers must be with high vocational level to use two clients. –A few libraries, especially contributing data, use this kind of work flow, such as Peking University, TsingHua University, Wuhan University, East China Normal University etc…

Services Cataloger –online cataloging service Library –bibliographic data updating in library automatic system (LAS) Reader –OPAC services Administrator –Management services A nationwide three-tiered service structure

Libraries –bibliographic data updating in library automatic system (LAS) The CALIS databases are real time updating. How to keep the data updating in step with CALIS databases after it enters into the local system? –MARC field 099: CALIS control number

Services Cataloger –online cataloging service Library –bibliographic data updating in library automatic system (LAS) Reader –OPAC services Administrator –Management services A nationwide three-tiered service structure

OPAC For reader –basic function across multiple databases –linking with relative resources in databases –connection with imported resources (e-Books of the Chinese books provided by Peking University Founder Co.) –Planning to supply the Chinese journal table contents –Users can raise requirements for ILL to their library directly across integrating CALIS ILL system.

OPAC For catalogers and librarians who is charged with ILL –Authorized users can download data in ISO It is convenience for small libraries and libraries without smoothly internet. –Dealing with users’ requirements of ILL (usually for no digital data) New edition of OPAC is the basic to establish the regional centers union catalog.

OPAC For holding services –Status quo oMarc field 920 can give the brief information of location code, ways of ILL, etc. owithout circulating information in each library –Solutions oCALIS provides interface requirement oBy cooperation with LAS venders, connection from CALIS OPAC to local automatic OPAC is fulfilled to show the real time holding information. oAt present, 汇文 system has fulfilled the portal.

Linking to ILL system

Services Cataloger –online cataloging service Library –bibliographic data updating in library automatic system (LAS) Reader –OPAC services Administrator –Management services A nationwide three-tiered service structure

Management services Providing management tools for union catalog project –Data statistic and reports –Member libraries and quality control supervisors management –Charge statistic –Synchronizing databases of regional center users –Integrating some management tools oDuplicating and merging tool oGlobal Updating tool

Management client （图）

Services Cataloger –online cataloging service Library –bibliographic data updating in library automatic system (LAS) Reader –OPAC services Administrator –Management services A nationwide three-tiered service structure

A nationwide three-tiered structure of CALIS A three-tiered structure –National information centers –Regional information centers –Provincial information centers Functions –Enhancing the function of three-tiered service network –Improving the ILL services within the region and reducing the pressure on CALIS for overloading with increasing member libraries –Widening the influence of CALIS to admit more member libraries

Operation model

Regional information centers –7 Regional Information Centers have established the union catalog and Z Server 1.The South-east China——Shanghai Jiaotong University Library 2.The North-east China——Nanjing University Library 3.The Central China ——Wuhan University Library 4.The South China ——Sun Yat-sen University Library 5.The Southwest China——Sichuan University Library 6.The Northwest China——Xi’an Jiaotong University Library 7.The Northeast China——Jilin University Library

Provincial Information Centers 15 Provincial Information Centers –7 of 15 Provincial Information Centers have established the OPAC of provincial union catalog 1.Fujian——Xiamen University Library 2.Jiangxi——Nanchang University Library 3.Hebei——Yanshan University Library 4.Hunan——Hunan Normal University Library 5.Zhejiang——Zhejiang University Library 6.Shandong——Shandong University Library 7.Henan——Zhengzhou University Library

Policies Four ways to download data –From Z Server of CALIS Administrative Center oLibraries of Level D will not be permitted to download data from Z Server of CALIS Administrative Center in the future. –From OPAC of CALIS Administrative Center oAll member libraries are authorized to download data. –From Z Server of Regional Information Center oLibraries of Level D in the region are authorized to download data. –From OPAC of Regional Information Center oLibraries of Level D in the region are permitted to download data.

Policies With authorization to upload data –Member libraries who are authorized to upload bibliographical data or local holding information –Catalogers must work on the union cataloging databases of Administrative Center. Without authorization to upload data –Member libraries who are authorized to download data only –Only being authorized to download data from the Regional Information Center databases –At present being permitted to download data from Administrative Center databases For one member library –A record need pay only when it is downloaded for the first time. Later downloading this record is free.

Policies There is no regional center in north China. All member libraries in north China are authorized to upload and download data from Administrative Center servers. Presently the South-east China Regional Information Center has begun to provide services to libraries of Level D.

Regional information centers regionsProvinces of the region Numbers of libraries of Level D The North China Beijing 、 Tianjin 、 Hebei 、 Shanxi 、 Inner Mongolia 55 The North-east China Jiangsu 、 Henan 、 Shandong 38 The South-east China Shanghai 、 Zhejiang 、 Fujian 、 Jiangxi 50 The Central China Hubei 、 Hunan 、 Anhui 46 The South China Guangdong 、 Guangxi 、 Hainan 31 The Northeast Jilin 、 Heilongjiang 、 Liaoning 61 The Northwest Shaanxi 、 Xinjiang 、 Gansu 、 Ningxia 、 Qinghai 41 The Southwest Sichuan 、 Chongqing 、 Guizhou 、 Xizang 、 Yunnan 19

Present state of Provincial information centers Province Member librari es of Level B Member librar ies of Level C Member librari es of Level D Member libraries of Level Dr Amount of member libraries Total of data Zhejiang Henan Fujian Hunan Jiangxi Shandong Hebei (up to Feb, 2006)

Solutions to add local holdings Problem: Libraries of Level D are not authorized to upload the holding information so that it is limited for developing their interchange among libraries within a province. Solutions –Member libraries with authorization to upload data oJust like now, adding holding informatin in MARC field 920 –Member libraries without authorization to upload data oFrom January, 1, 2006, if a record is downloaded by the library, the system automatically add this library’s holdings. o Holding information are saved in a database, not showed in MARC field 920.

Provincial union bibliographic database Coverage of data –MARC field 920 contains holdings data in Chinese/western language/Japanese from member libraries of the province. In the future –If a record is downloaded by the libraries, their holding information will be added automatically. –Mirror data will be more and more in the databases of provincial union catalog. –To promote the development of member libraries and interchanges among libraries.

Show OPAC – Management services – The examination system –examinee ： –administrators ：

Cataloging Authentication service Authentication exam –way ： remote exam and check –Operating successfully for 3 times oChinese level 3 catalogers exams for 2 times oWestern language level 3 catalogers exams for 1 times o126 catalogers participated exams, 100 catalogers in 72 libraries passed the exams. And 75 catalogers in 66 libraries passed chinese authentication exam, 27catalogers in 27 libraries passed western language cataloging authentication exam. oadvantage ： help to improve cataloger’s work abilities.

Cataloging Authentication Remote Exam System Integrating management functions Established test questions database, 4,276 QandA. And it is able to expand and update. Customized to generate different examination papers by configuring parameters. Flexible to use, adapt to all kinds of test Online Check and give score, test paper A could get score realtime automatically; test paper B could save check history. The system runs stably. And easy to use It is the first Online Cataloging examination system. It is proved to save lots of time and money.

考生界面 A 卷

考生界面 B 卷

考试管理

Client for Chinese ancient books