Electronic Want Listing How to take the work out of ordering from Textbook Wholesalers While getting MORE books

Advantages to Electronic Want Listing Fast turnaround from sending lists to receiving acknowledgments Fast turnaround from sending lists to receiving acknowledgments Work Wholesalers during off hours Work Wholesalers during off hours Accuracy, no more hand data entry Accuracy, no more hand data entry Send 2 or 3 Want Lists per day per Wholesaler Send 2 or 3 Want Lists per day per Wholesaler

Work Flow Class Adoptions Create Want-list Edit Want List Transmit Want List ISBN Substitutions Receive Confirmation

All Want Listing Options are in Ordering

OR Create Want Lists From Adoptions or Manually

Create From Adoptions Choose a Bin and hold date for each Wholesaler when you start ordering for a term Edit Bin and hold dates via Order Processing menu option 9. Modify Vendor Bin & Hold

Edit Want List

Select By Want List

Make any changes to Want List

Transmitting the Want List

Transmit the Want List

Select Want List to Transmit Note that Sent & Confirmed fields are blank for most recent want list

You Can Not Transmit the Same Want List Twice

Successful Transmission of a Want List

Back to Transmit Want List to Verify that Transmition was successful

Check for Successful Transmition Note Sent field is now filled in, Confirmed is empty

Wholesaler Response Times MBS 24 X 7 MBS 24 X 7 10 minutes for Acknowledgment 10 minutes for Acknowledgment NBC Monday – Friday 8 am to 7 pm NBC Monday – Friday 8 am to 7 pm Saturday 8 am to 12 pm Saturday 8 am to 12 pm 30 to 45 minutes for Acknowledgment 30 to 45 minutes for Acknowledgment Follett Monday – Friday 7 am to 6 pm Follett Monday – Friday 7 am to 6 pm 30 to 45 minutes for Acknowledgment 30 to 45 minutes for Acknowledgment ** All times are Central Time Zone

Download Acknowledgement

Choose Wholesaler to Download

Retrieving MBS Want List Must wait approximately 5 minutes at this point when retrieving a Want List from MBS for process to complete

Successful Want List Retrieval from MBS

Successful Want List Retrieval from Follett

Successful Want List Retrieval from NBC

Back to Transmit Want List to Verify that Retrieval was successful

Checking for Successful Download of Acknowledgement Note Confirmed field is now fill in

Viewing an Acknowledgement

The PO’s The same PO # is used for each Wholesaler per Bin & Hold date The same PO # is used for each Wholesaler per Bin & Hold date PO is updated after every successful Acknowledgement download PO is updated after every successful Acknowledgement download You may check each PO via order processing menu option 24. Add or Adjust PO You may check each PO via order processing menu option 24. Add or Adjust PO

Substitute ISBN’s If the wholesaler sends an ISBN that can not be matched to one on the want list a substitute ISBN file is created and a pop up box will occur during the Acknowledgement download allowing you to print the substitute information. If the wholesaler sends an ISBN that can not be matched to one on the want list a substitute ISBN file is created and a pop up box will occur during the Acknowledgement download allowing you to print the substitute information. Substitute information is accessible via menu 24. Substitute ISBN menu option Substitute information is accessible via menu 24. Substitute ISBN menu option

Substitute ISBN’s

Assigning Substitute ISBN’s If available a title will be displayed for each unmatched ISBN Enter Adopted ISBN #’s and post to assign ISBN’s

Effects of Assigning Adopted ISBN’s to Substitutes Once you POST the substitute file the Open To Buy (OTB) for the adopted ISBN will be reduced Once you POST the substitute file the Open To Buy (OTB) for the adopted ISBN will be reduced The substitute ISBN will appear on the PO The substitute ISBN will appear on the PO If you leave the Adopted ISBN field empty, no adjustment to OTB will occur If you leave the Adopted ISBN field empty, no adjustment to OTB will occur The substitute ISBN will appear on the PO The substitute ISBN will appear on the PO Is this how you handle substitutes, or would you like the Adopted ISBN to appear on the PO instead of the substitute? Is this how you handle substitutes, or would you like the Adopted ISBN to appear on the PO instead of the substitute?

Create New Bin & Hold dates

Change you Bin & Hold dates here Answer New PO Number with a Y if you want to assign a new PO # to this Bin & Hold date

Bin & Hold Cut Off Dates Watch Bin & Hold cut off dates, want lists sent to Wholesalers after cutoff will not be accepted by the Wholesaler Watch Bin & Hold cut off dates, want lists sent to Wholesalers after cutoff will not be accepted by the Wholesaler You can still send the Want List but they will not send an Acknowledgment You can still send the Want List but they will not send an Acknowledgment