" KHAJANE " WELCOME TO PRESENTATION ON THE TREASURY INFORMATION SYSTEM FIRST OF ITS KIND IN INDIA TO PRESENTATION ON " KHAJANE " COMPREHENSIVE ONLINE TREASURY COMPUTERISATION PROJECT THE TREASURY INFORMATION SYSTEM GOVT. OF KARNATAKA INDIA

CONTENTS INTRODUCTION PROCESS INFORMATION BENEFITS

INTRODUCTION

DIRECTORATE OF TREASURIES TREASURIES IN THE STATE: STATE GOVERNMENT FINANCE DEPARTMENT DIRECTORATE OF TREASURIES DIST TREASURY 1 D T 2 D T 31 - - - - - - - - - SUB TRY 1 SUB TRY 2 SUB TRY 185 - - - - - -

TREASURY TRANSACTIONS RS.33,728 CR PAYMENT – 165 LAKH VOUCHERS. RS.29,218 CR RECEIPT – 120 LAKH CHALLANS. 21,000 DEPARTMENTAL DRAWING OFFICERS. 7 LAKH GOVT & GIA EMPLOYEES SALARIES. 3.6 LAKH PENSIONS THRU PSB/TREASURY. HANDLE MORE THAN 2500 DEPOSIT A/cs. RENDERING OF A/CS TO AG & ZPS MLY. 14 LAKH OAP / PHP / DWP THRU M.Os.

DEFICIENCIES IN THE MANUAL SYSTEM OVERDRAWALS OF FUNDS. FRAUDULENT WITHDRAWALS. MISCLASSIFICATION OF EXP. NON RECONCILIATION OF A/Cs. DELAY IN FINALISATION OF A/Cs. DELAY IN SETTLING THE CLAIMS.

OBJECTIVES OF KHAJANE CENTRAL DATABASE ONLINE DATA CAPTURING EFFECTIVE BUDGET CONTROL COMPILATION & CLASSIFICATION OF A/Cs ELIMINATION OF SYSTEMIC DEFICIENCIES FACILITATE BETTER MANAGEMENT OF STATE FINANCES COMPREHENSIVE REPORTS ON STATE’S REVENUE & EXPENDITURE

PROCESS

LINK BETWEEN NMC, DRC & OTHER TREASURIES DRC DARWAR NMC BANGALORE

NETWORK SETUP & PATH BANGALORE DHARWAR N M C N M C D R C S T O S T O S A T N M C BANGALORE N M C DHARWAR D R C S T O S T O D T O S T O S T O

APPLICATION SOFTWARE MODULES PAYMENTS RECEIPTS DEPOSITS PENSIONS STAMPS SOCIAL SECURITY PENSIONS (OAP/DWP/PHP ) REPORTS ACCOUNTS HOUSE KEEPING MASTER MAINTENANCE

TYPICAL SUB/DISTRICT TREASURY SET UP N M C SERVER SWITCH V sat Antenna I DU U P S NMC CLIENT CLIENT L.M.P. D.M.P.

BILL TRANSACTION IN NEW SYSTEM ACKN C/W C/W - HA BACK OFFICE FRONT OFFICE SERVER NMC C/W T.O. ACKN ACKN

BUDGET CONTROL - FLOW F.D. ADMN SECTT H O D / C C O NMC SERVER C O @ DISTRICT DDOs @ DISTRICT DIST. SERVER DDOs @ TALUK TALUK SERVER

MILESTONES TRIPARTITE AGREEMENT SIGNED JAN ‘01 VERSION 1 OF SOFTWARE NOV ‘01 PILOT RUN 5 SITES DEC ’01 TO MAY ’02 VERSION 2 OF S/W OCT ‘02 ROLLOUT JUN ‘02 TO NOV ’02 ALL TREASURIES GO ONLINE NOV ‘02 ACCOUNTS RENDERED TO AG JAN ‘03 CLASSIFIED A/Cs TO AG APR ’03 I V R S SYSTEM INTRODUCED AUG ‘03 FIFO IMPLEMENTED AUG ‘03 ONLINE FUND TRANSFER DEC ‘03 BUDGET CONTROL APR ‘04 E C S JUN ‘04 ZP / TP FUND CONTROL APR ‘05

INFORMATION

REPORTS FOR BETTER CASH FLOW MANAGEMENT RBD ( DAYWISE) - CASH INFLOW OUTFLOW DETAILS CASH OUTFLOW - CHEQUES ISSUED PENDING BILLS REAL TIME INFO ON STATE EXPENDITURE FOR CLOSER MONITORING EFFECTIVE WAYS & MEANS CONTROL THROUGH THE SYSTEM

10,00,00,000

F M I S REPORTS DETAILED REPORT OF RECEIPT MAJOR HEAD / ( DAY / GRAPH / DISTRICT) COMPARATIVE STATEMENT MAJOR HEADWISE / SCHEMEWISE BUDGET ALLOCATION AND EXPENDITURE REPORTS PLAN EXPENDITURE DETAILS (KDP) EXPENDITURE AGAINST RELEASES DETAILS DRAWING OFFICERWISE EXPENDITURE DETAILS OBJECT CODEWISE EXPENDITURE DETAILS EXPENDITURE DIST SECTOR ZP / TP

0040 SALES TAX 0030 STAMPS & REGN 0039 STATE EXCISE

BENEFITS

BENEFITS - FINANCIAL BUDGET MONITORING REAL TIME EXPENDITURE DATA EFFECTIVE MANAGEMENT OF RESOURCES DIGITAL DATA HELPS COMPARISON EASY IDENTIFICATION AND REALLOCATION OF UNUTILISED BALANCES EFFECTIVE PROCESSING OF ADDITIONALITIES AND RE-APPROPRIATIONS Contd.

BENEFITS - FINANCIAL Contd. MAIN SOURCE OF INFORMATION FOR DEPARTMENTS AND THE GOVERNMENT REVENUE RECEIPT FIGURES REPORTED DAILY* CLOSER MONITORING OF FINANCIAL PROGRESS OF VARIOUS SCHEMES ACCOUNT RENDERING BY AG EXPEDITED Contd.

BENEFITS-TRANSPARENCY Contd. SYSTEM DECIDES THE SENIORITY OF THE BILL FIFO - ENSURES THAT THE BILLS ARE CLEARED SENIORITYWISE IVRS - ELIMINATES THE NEED TO APPROACH THE OFFICIALS FOR INFORMATION PRINTED OBJECTION SLIPS -ENSURE CLARITY ABOUT SHORTCOMINGS INFORMATION ON WEB - FOR EFFECTIVE DISSEMINATION (TO BE IMPLEMENTED SHORTLY)

BENEFITS - OTHERS FUND TRANSFER MANUAL SYSTEM: Contd. G.O. ISSUED FROM THE SECRETARIAT BILLS COUNTERSIGNED AT DISTRICT BILLS DRAWN AT SUB TREASURY PRESENT SYSTEM: G.O. ISSUED FROM THE SECRETARIAT SINGLE BILL PREFERRED AT BANGALORE SOFT COPY OF A/C-WISE BREAK UPS PROVIDED FUND TRANSFERRED TO PD A/Cs OF LOCAL BODIES/OTHER DEPOSITS DIRECTLY ACROSS THE STATE

FUND CONTROL FOR ZILLA/TALUK PANCHAYATH BENEFITS- OTHERS FUND CONTROL FOR ZILLA/TALUK PANCHAYATH Contd. ORIGINAL SYSTEM: SINGLE TP/ZP BALANCE BILLS DRAWN IN TREASURIES NO CONTROL OVER OVERDRAWALS PRESENT SYSTEM: ALL TP/ZP CREDITS/DEBITS CLASSIFIED AS FUND-I ALL GRANTS UNDER CPS & CSS FUND-II ALL GRANTS UNDER STATE PLAN & NP FUND-III OWN FUNDS OF ZP/TP ZP/TP FUND BALANCE

YEAR END OPERATIONS Earlier Scenario After Computerization Treasuries were kept open for a week or two even after the start of the next financial year. Large number of bills presented on last day. Lack of time for scrutiny, more pressure. After Computerization All bills are to be submitted and cleared by 12 midnight 31st March. The next years budget comes into operation from 1st April. A calendar prescribed well in time specifying cut off dates for different kinds of bills.

SOCIAL SECURITY PENSION PAYMENT THERE ARE 14 LAKH OAP,DWP,PHP BENEFICIARIES PENSIONS PAID EVERY MONTH THROUGH POSTAL M.O. OR BANK A/Cs M.O. PRINTING , BANK STATEMENT PRINTING, BILL PREPARATION, CHEQUE PRINTING AUTOMATED

FUTURE PROGRAMS DIRECT PAYMENT OF SALARIES TO ALL GOVT. & G.I.A EMPLOYEES HRMS database creation underway DIRECT PAYMENT OF PENSIONS Database creation underway MANAGEMENT OF ALL LOAN ACCTS OF GOVT INTRODUCTION OF DIGITAL SIGNATURE CONNECTIVITY WITH DEPARTMENTS CONNECTIVITY WITH AGENCY BANKS

IMPORTANT MILE STONES 2001-02 -> INITIATION OF THE PROJECT 2002-03 -> ONLINE TRANSACTIONS 2003-04 -> CLASSIFIED ACCOUNTS 2004-05 -> BUDGET CONTROL 2005-06 -> MIS REPORTS, ECS, FUND CONTROL, PERSONAL CLAIMS THROUGH BANK A/C 2006-07 -> INFORMATION ON WEBSITE & DIRECT PAYMENT OF PENSIONS, ZP/TP BUDGET CONTROL

THANK YOU