KZN Provincial Suppliers Database Re-registration Presented by : KZN Provincial Treasury SCM Unit 1

Introduction A supplier database is a central source of information on qualified suppliers from whom government can procure goods and services Provincial Practice Note SCM-01 of 2006 Bids/quotations submitted by non-registered suppliers are disqualified

Objectives of a database To assist government in selecting screened suppliers To identify prospective suppliers To maintain supplier information To protect government from fraudulent suppliers To augment implementation of preferential procurement policies To enhance reporting on achievement of preferential procurement objectives To ensure available suppliers are utilized within KZN To ensure revenue circulates within the Province

Why the new database? Lack of clarity of suppliers core business Lack of information on supplier locations Outdated/Incorrect supplier information Incompleteness of information Lacks reporting capabilities for measuring BBBEE spend No interface with organisations (SARS, CIPRO, CIDB) Rotation of Suppliers Inactive/Dormant Suppliers Inability of old database to provide Real-Time applications e.g. SMS notifications on expiry date of Tax Clearance Certificates 4

Re-registration Process Currently registered suppliers must all re- register Old ZNT numbers are valid until a new registration number is issued Suppliers who have never registered (new suppliers) must submit their application forms A letter with a provisional registration number will be issued to new suppliers A new registration number will be sent to all registered suppliers by sms Suppliers will have to update information on an annual basis

Important information Forms are available at: Treasury House – Database Section,145 Commercial Road, PMBURG Electronically – “New Application For Registration Form” Completed forms must be posted (registered mail) Forms can also be submitted at Provincial Treasury, Pietermaritzburg 6

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