BFMS UNEP Training on Project Management and Administration Processes

BFMS I.BFMS Services II.Core Elements of Fund Management III.Common Areas of Concern

I. BFMS Services – Fund Management and more BFMS Fund Management TreasuryAccountsBudget Support Services

II. Core Elements of Fund Management A.Project Management and Administration B.Oversight Functions C.Reporting

II. Core Elements – A. Project Management + Administration  Project formulation – guidance, requirements, costing, etc  Project review and approval process – administrative requirements  Project implementation (administration and financial reporting)  Financial management Internal projects – analysis, guidance, certification External projects - analysis, guidance, monitoring, reporting  Donor agreements – guidance on financial rules and design

 Recording and monitoring expenditure  Monitoring income  Creating of allotments in IMIS  Creating suballotments to outposted offices  Developing and clearing MOU’s  Preparing payments  Processing travel requests, advances and claims  Maintaining data on third parties II. Core Elements – A. Project Management + Administration II

II. Core Elements – B. Oversight Functions  Upholding Financial Regulations and Rules  Ensuring consistency - across projects, programmes and Divisions  Certifying functions  Monitoring financial progress  Financial reporting to donors

II. Core Elements – C. Reporting  Project allotment / expenditure reports  Monthly divisional allotment reports  Obligations reports  Financial reporting to donors  Trust fund balance reports

III. Common Areas of Concern A.Role of PMO vs. FMO B.Role of OAH vs. HQ C.Costing – preparing a budget D.Programme Support Costs, PSC E.Memoranda of Understanding, MOU’s F.Funds release to partners