OLAC 2004 Montreal Integrating Digital Libraries and Traditional Libraries: Two Catalogers’ Experiences Annie Wu Susannah Benedetti University of North Carolina at Wilmington

OLAC 2004 Montreal iLumina Digital Library

OLAC 2004 Montreal iLumina Digital Library One of 356 collections of the National Science Digital Library (NSDL) Funded by the National Science Foundation Digital Library Initiative Phase II (NSF DLI-II) Features 1600 undergraduate teaching resources in science and mathematics Created with IMS-compliant metadata

OLAC 2004 Montreal Project History Original iLumina project ( ) funded to develop database & interfaces for searching and contributing resources Current iLumina project ( ) funded to create a model for sustainability through integration with traditional library systems

OLAC 2004 Montreal iLumina Goals Create a widely applicable model for sustaining NSDL collections beyond the period of their grant funding Develop a method for enhancing access to the digital resources contained in the collections

OLAC 2004 Montreal Catalogers’ Role Analyzed and studied record fields in iLumina Digital Library Created sample MARC records for two records from iLumina Used sample records as model in creating crosswalks for harvesting metadata

OLAC 2004 Montreal Cataloging Challenges iLumina record fields vs. MARC fields --Fields not in local system load table --Fields not indexed in local library system --Lack of label for 5xx fields in MARC Limiting searches to iLumina -- Location scoping -- Advanced keyword search Determining publisher, distributor

OLAC 2004 Montreal Metadata Scheme Crosswalks Two tracks for iLumina data: --Ending at NSDL --Going into local library and ending at WorldCat Three initial crosswalks considered before availability of Innovative XML Harvester Two final crosswalks created and used after understanding the functionality of the XML Harvester

OLAC 2004 Montreal Crosswalks Continued Experimental crosswalks: IMS-DC-MARC IMS-MARC-DC IMS-MARC Final crosswalks: IMS-NSDL_DC (Qualified DC) IMS-MARC XML

OLAC 2004 Montreal Innovative XML Harvester Converts XML data to MARC and provides mechanism for loading records --DC (Unqualified) to MARC --MARC XML to MARC --Other XML schemes to MARC Processes XML data through OAI provider

OLAC 2004 Montreal Harvesting Harvest1: Metadata converter converts iLumina records into NSDL_DC and MARC XML. OAI provider processes both data formats. Harvest 2: NSDL harvests NSDL_DC metadata through OAI provider Harvest 3: Library harvests MARC XML metadata through OAI provider, processes it through load table and loads it into library database

OLAC 2004 Montreal Metadata Harvesting

OLAC 2004 Montreal Metadata: IMS to MARC

OLAC 2004 Montreal Harvesting to Library Customize local library system load table field Review local library system index table indexed in ISN (I) indexed in keyword notes (w)

OLAC 2004 Montreal Clean up and Enhancement Catalog librarians enhance harvested iLumina records in local library database Authority work --LC Subject Headings --Name authority Bibliographic quality control --Punctuation--Name order --Abbreviations--Capitalization --Constant data--Fixed fields

OLAC 2004 Montreal Sending Records to WorldCat Import enhanced iLumina records from local library system into CatME Batch upload iLumina records file to OCLC WorldCat

OLAC 2004 Montreal iLumina’s Future Integration of submission, review, & cataloging processes within library Determination of usage trends by monitoring library holdings added to iLumina records in WorldCat Implementation of plans to increase size of the collection Creation of model for sustainability through documentation of the integration process

OLAC 2004 Montreal Teamwork & Cultural Differences Team of scientists and librarians Scientists unfamiliar with bibliographic standards and conventions Librarians unfamiliar with NSF/NSDL environment Ambiguous meanings of terminology: “library,” “cataloging,” “metadata” Librarians learning new XML/OAI applications

OLAC 2004 Montreal Implications Sustainability is an important challenge for digital collections Integrating digital collections into an established university library catalog is a feasible model Non-librarians will be increasingly involved in creating digital collections Catalog librarians can provide expertise in bibliographic standards and conventions

OLAC 2004 Montreal Additional Web Resources IMS infov1p2.html OAI Dublin Core NSDL

OLAC 2004 Montreal The iLumina Team Scientists -- Dr. Dick Ward, PI --Dr. Dick Dillaman --Dr. Russell Herman --Dr. Gabriel Lugo --Dr. James Reeves --Dr. Ron Vetter Librarians --Sue Cody --Arlene Hanerfeld --Dan Pfohl --Susannah Benedetti --Annie Wu Evaluator --Dr. Barbara Heath Programmers -- Mitch Waters --Bryan Foster

OLAC 2004 Montreal Contact Information Annie Wu Cataloging Supervisor Librarian William M. Randall Library UNC-Wilmington 601 S. College Rd. Wilmington, NC Susannah Benedetti Digital Resources & Special Formats Cataloging Librarian William M. Randall Library UNC-Wilmington 601 S. College Rd. Wilmington, NC