Bureau of Indian Affairs December 2012 Tribal High Priority Projects Program 21st Alaska BIA Providers Conference

Bureau of Indian Affairs December 2012 Outline Ø PROGRAM DESCRIPTION - AUTHORITY  DISASTERS / EMERGENCIES  BIADOT/FLH DETERMINE ELIGIBILITY AND RANK  RANKING: NUMERICAL SCORING  APPLICATION PROCESS  PROGRAM RESULTS

Bureau of Indian Affairs December 2012 Tribal High Priority Projects  MAP-21 Sec  Adopted from IRRHPP: 25 CFR – and Appendix A to Subpart C.  A special funding pool for:  tribes or governmental subdivision whose annual allocation is insufficient to complete its highest priority project;  Emergency/disaster on any IRR facility

Bureau of Indian Affairs December 2012 Tribal High Priority Projects  Eligibility requirements  Application deadline – TBD ( Postmarked by Dec. 31 st )*  Applicant’s annual allocation insufficiency will be based on previous year’s RNDF allocation amount  Tribe can have only one application pending (including emergency projects)  Previously awarded applicants must have their awarded construction project “substantially complete” before application for another project.  Projects must be ready for construction and must have completed and approved PS&E as defined in 25 CFR (a)&(b). * Denotes changes from IRRHPP

Bureau of Indian Affairs December 2012 Tribal High Priority Projects  Eligibility requirements (Cont.)  $1.0 Million limitation ( includes design and construction of the same project )*  Any Indian Tribe, regardless of RNDF funding amount may apply for an emergency/disaster funding. The cap for an emergency/disaster application is $1.0 Million.  ( Eligibility for an non-emergency IRRHPP is limited to tribes receiving less than $1.0 Million in RNDF funding annually. The cap for a non-emergency IRRHPP is $1.0 Million )* * Denotes changes from IRRHPP

Bureau of Indian Affairs December 2012 Tribal High Priority Projects  Project must meet minimum IRR requirements  Identified as Highest Priority by Tribe  Documentation is required for the project to meet the definition of an IRR transportation and is in the IRR inventory (25 CFR (d)). Inventory accuracy in regards to a submitted construction project must match what is identified in the Official Inventory.  Emergency/Disaster Projects

Bureau of Indian Affairs December 2012 Tribal HPP Emergency / Disaster  HPP Emergency / Disaster related projects given highest priority.  HPP Emergency / Disaster related projects NOT scored in same manner as non-emergency HPP projects.  HPP Provides funding for emergency / disasters based on ERFO guidelines. HPP program accepts projects that would otherwise have met the ERFO requirements but did not meet the funding minimum – $700,000. If a project is accepted by ERFO and is less than $700,000 HPP program WILL fund project and will assign higher priority.

Bureau of Indian Affairs December 2012 Tribal HPP Emergency / Disaster  Notify the ERFO FLH  The ERFO Program offers amounts that exceed the IRRHPP $1 Million limitation  HPP Project (Site) may trigger others (Agencies) to meet the dollar threshold.  Requirements  Inventory  Tribal Resolution

Bureau of Indian Affairs December 2012 Tribal HPP Project Scoring  HPP projects scored numerically based on Appendix A Subpart C matrix  Disaster projects – NOT scored according to matrix.  Scoring methodology based on rule and intent of program.

Bureau of Indian AffairsDecember 2012 Tribal HPP Application Process Tribal HPP Application Process  BIADOT/FHWA has provided application procedures and identified the process with the following:  Application Form w/ instructions  HPP Application Process Flow-Chart  HPP Application Check-list  HPP First Level Review at the Regional Level – Coordinate applications with your Regional HPP Coordinator.

Bureau of Indian Affairs December 2012 IRRHPP Application Process  HPP Application / Proposal must include the following:  Project description and scope of work.  Budget break-down and amount of funds requested.  Supporting Tribal Documents that includes a Tribal Resolution supporting the proposal AND establishing project as the HIGHEST priority for the tribe AND authorizing the project to be placed on the HPP TIP.  Supporting IRR documents – Inventory verification – PS&E verification (if applicable) – any verifiable documents for scoring requirements (matching funds, accident data, strip map to address all weather access element )

Bureau of Indian Affairs December 2012 Tribal HPP Scoring/Ranking Process 1. Submit applications 2. Provide notice of receipt 3. Prepare an application list for the review Check and Identify applications that do not qualify for the following reasons: i. Not in IRR Inventory ii. Sufficient Annual Allocation iii. PS&E Incomplete iv. Previously awarded project not “substantially complete”

Bureau of Indian Affairs December 2012 Tribal HPP Scoring/Ranking Process 4. Identify the applications containing accident data 5. March – Execute scoring and ranking process as a group i. Verify the applications as ineligible ii. Individually review and score applications in groups of 4 – 5 iii. Display each team member’s scores, as a group any discrepancies are discussed until a consensus is reached on that scoring element. 6. Apply the accident data to the Weighted Highway Index

Bureau of Indian Affairs December 2012 Tribal HPP Scoring/Ranking Process 7. Apply the funding amount to the running total of requested funds, defining the number of projects that will be funded. 8. Enter the Emergency projects to top of the priority list, along with dollars requested.

Bureau of Indian Affairs December 2011 Contacts Contacts Robert Frazier, Highway Engineer BIA-DOT 1001 Indian School NW, Suite 249 Albuquerque, NM (505) Minerva Chavez AK – BIA –DOT