Official Board Structure Review June 2007

Goals and Objectives Observation by Official Board that current structure has migrated to hybrid of many Board models Current structure is (may) not be best for efficient and effective governance Issues discussed –Too many people and energy involved in details –Committee work often re-hashed at Board level –Un-clear how vision, spiritual and operational issues are prioritized, discussed and delivered –Responsibilities and roles are sometimes mixed

Process Official Board in the their ~ June 2006 established Ad Hoc committee to research alternative models. 1.A small team of past board members and Rev Maxwell 2.Experts from UCC and industry have presented models currently in use with pros and cons of each discussed 3.Committee drafted a “straw model” from desirable features of models 4.This draft model was “vetted” by a Peer Review panel of 6 to 8 5.Interviews with church congregations whom have experienced similar changes and growth have been conducted to learn from their experience and “test” proposed model

Models Reviewed Highlight and discuss the models from UCC and Strive for discussion… “Congregational Organization Handbook” – –Session Model – page 11 –Unified Board Model – page 13 –Church Council – page 14 –Mission Team- page 15 Strive Model –

Proposed Restructuring Congregation and Community God has called us to build and serve the congregation community around us…

Proposed Restructuring Congregation and Community Active Congregation of Members and Adherents Programs Skills and Resources Our Congregation delivers… Programs by gathering… Skills and Resources

Proposed Restructuring Welcome Worship SS School Small Groups Elders Leadership Training … M&P Facilities Congregation and Community Active Congregation of Members and Adherents Programs Stewards Trustees Fund Raising … Skills and Resources Staff and Committees of volunteers within Calvary deliver programs to the congregation and community

Proposed Restructuring Board 8-12 Members, Elected on Rotation Yearly Welcome Worship SS School Small Groups Elders Leadership Training … M&P Facilities Congregation and Community Active Congregation of Members and Adherents Programs Stewards Trustees Fund Raising … Skills and Resources Leaders & Staff Board helps visioning, direction and governance to the committees Staff and Key Leaders communicate between the Board and Committees Team Leaders are chosen by the Board to compliment skill and resources of staff, focused on an area of experience.

Proposed Restructuring Spiritual Lead Board 8-12 Members, Elected Yearly on Rotation Welcome Worship SS School … Elders Leadership Training Trustee M&P … Congregation and Community Active Congregation of Members and Adherents Programs Stewards Property Facilities Skills and Resources Team Lead Ministry Lead Trustees and Facilities Finance People & Nominating Team Lead Team Leads will co-ordinate groups of committees in their functional roles Team Leads will be primary interface across committees and to the Board Team Leads for Trustees and M&P meet United Church requirements Team Lead Fund Raising …

Let’s review each functional group within the model…

Board Role: vision and oversight of Calvary’s direction Six to eight elected from congregation membership Elected yearly at Congregational Meeting on rotating 3 year term Terms cannot be consecutive to encourage new energy and ideas Board reports to the congregation and directs Staff and Team Leads on goals and objectives Board chooses number and makeup of Team Leads Annual self review for effectiveness

Senior Staff and Team Leads Role: Working with committees to carry out Board vision and strategy Staff and Team Leads will have areas of expertise and responsibly within the functional areas of the Church Recognition that staff and Team Lead skills may be with either ministry activities or organizational activities – but not likely both Staff and team leads will be energizing committees within their area of responsibility Staff may take a significant organizational role with-in the team lead organization to best balance volunteer Team Leaders commitment

Congregation and Community Role: grow spiritually and in number through programs and involvement Receive the benefit of the programs Be active on committees and grow in faith and Christ- centered leadership Reach out to the community locally and around the World…

Current Draft Proposal Pros Elected Board of Elders separate from committee activities Board could focus on higher level issues and vision while committees were empowered to manage the details Ministry staff and Team Leads are used as a “point of contact and responsibility” to communicate and put into action the decisions of the Board Recognition that the “spiritual visioning” and “operational” thinking is often done by different (but equally valuable) members of the congregation Core activity of the Church should be: 1.Welcoming new members 2.Growing people in faith 3.Equipping and sending out new leaders The resources and facilities of the Church should be used to support programs (not vise-versa)

Current Draft Proposal Cons Linkage between Board, committees and congregation – strong communication and staff empowerment is key. Burden on staff and Team Leads to be involved in day-to- day affairs. Does this imply more or different paid staff?