DAY CAMP COORDINATOR TRAINING Cub Scout Day Camp 2014

Your 2014 Day Camp Staff Melani Hunt – Camp Director Marissa Myers - Program Director Sandy Gage - Program Support Larinda Hopkins – Program Support Dixie Steinke – Program Support Alison Schepel - Quartermaster

Agenda Day Camp Staff What is Day Camp? Who Can Attend Camp What is Day Camp Coordinator Job? Pack Day Camp Planning Staffing Requirements Calendar/Deadlines Forms Tiger Day Camp WEBELOS Overnight Kiddie Camp

What is Day Camp? Cub Scout Day Camp offers boys a chance for advancements, friendship & fun! – Camp is a week long program – Tuesday July 8 th - Friday July 11 th / Game Farm Wilderness Park – 9:00 am - 4:00 pm Tuesday-Thursday / 9:00 am - 1:00 pm Friday This Year’s Theme is “ Cubs Around the World ”

Who Can Attend Day Camp?

Pack Coordinators The most important position at Day Camp Job Description Promote Day Camp in their Pack Answer questions from interested parents Contact point for Pack and Day Camp Staff Registrar: Collect Pack Applications and Rosters Complete all Applications on-line Turn in monies & health forms by deadline Scheduler of Pack Adult Volunteers Ensure that the Pack meets the Camp Volunteer Quotas Check out the Pack Coordinator Pages on the Website for help!!

Day Camp Promotion Get the WORD OUT about Day Camp! Hold a Kick off Meeting Invite all scout parents Promote in Pack Newsletter or website Posters & Flyers Invite Day Camp Staff to attend Pack or parent meeting Direct Parents to the Day Camp Web Site

Pack Staffing Requirements 1 Cub = 2 Adult Volunteer days Cubs – 1 Walking Leader : 4 Cubs – 1 Station Leader : 8 Cubs WEBELOS – 1 Walking Leader : 4 WEBELOS – 1 Station Leader : 8 WEBELOS We strive to match Every Parent with their Scout: PLEASE remind your parents this may not always be possible Walking Leaders Station Leaders

Pack Staffing Requirements 1 Cub = 2 Adult Volunteer days What is an Adult Volunteer? Walking Leader (21+)  Track advancements  Supervise and provide discipline  Enforce the buddy system  Make sure everyone is accounted for throughout the day  Must be Youth Protection trained  Must attend Required Training Station Leaders (21+)  Provide Leadership and Guidance at assigned Station  Communicate Station Activity to Walking leaders and Scouts  Must be Youth Protection trained  Must attend Required Training

Pack Staffing Requirements Camp Aide & Den Chief Camp Aide (14-20) can fill ½ station staffing requirements – Assist Station Leaders – Can not be in charge of Youth – Must be Youth Protection trained – Must attend Required Training Den Chief (11-13) Does not fulfill Adult Staffing requirements – Assists Walking Leaders with Positive behavior modeling – Can not be in charge of Youth – Must be registered with the BSA – Must be 1 st class rank or higher – Must be Youth Protection trained – Must attend Required Training

Calendar & Deadlines Dates to Remember!! February/March- Promote Day Camp April 10 th – Youth Registration and Fees Due May 8 th - Leader Schedules Finalized June 12 th - Leaders Attend Required Training Walking leaders, Station leaders, Camp Aid & Den Chief July 7 th - On-Site Camp Review- Required All Leaders July 8 th - 11 th - Day Camp 2014 “ Cubs Around the World ”

April 10th Youth Registration Deadline Complete Before: Online Registration- Online Registration- (sign in, Registration, Pack # - Youth) Registration link found at: Bring: Online Registration Summary Rank Roster Tiger, Wolf, Bear & WEBELOS Youth Heath Forms Payment Form Payment ( One Check per pack) Cub Health Forms Cub Health Forms Cub Health Forms Cub Health Forms Cub Health Forms Youth Health Forms Youth Health Forms Youth Health Forms Youth Health Forms Youth Health Forms Tiger Rank Roster Wolf Rank Roster Bear Rank Roster Webelos Rank Roster

Day Camp Website Pack Coordinator Pass Word Access (Need to register new each year!) Camp Schedules Den Groupings Volunteer Assignments Post Camp Pictures Open Access for Parents and Volunteers Training documents FAQ: Be Prepared Activity Schedule and Instructions

Top of the Registration Form

Middle of the Registration Form

Bottom of Registration Form

Registration Confirmation Screen

May 8 th Volunteer Registration/Schedule Deadline What needs to be completed by deadline 1. Online registration: / Registration / Adult – Your Pack # Same Online Registration as Youth 2. Adult Roster 3. Adult Registration Forms 4. Youth Protection Certificates Help Keep Us On Track!! If this date is missed we will not have station assignments for training June 12 th All Coordinators Who have meet the April & May deadlines will receive a Special Gift! Adult Registration Forms Adult Registration Forms Youth Protection Certificate Adult Roster

June 12 th Training All Adult and Youth Leaders Must Attend - Required June 12 th Training: Walking, Station, Camp Aid & Den Chief Location: District Round Table We will be reviewing stations, Rules & Regulations 6:00 pm Cooking Stations – all are welcome 7:00 pm all Others

July 7 th Camp Review All Adult and Youth Leaders Must Attend - Required Please leave Cub Scouts and Siblings at home Location: Game Farm Wilderness Park Time: 7:00pm Review of Camp layout, Final Rules & Regulations Opportunity to ask Camp Staff Final Questions Encouraged Volunteers to bring chair or blanket for seating!

Camp Arrival Schedule Leadership Must Check in at Headquarters Cub Scouts Proceed to Gathering Area Station Leaders 8:00 am checked in and ready to go Walking Leaders 8:30 am checked in and ready to go Camp Aides & Den Chiefs 8:30 am checked in and ready to go Cub Scouts 8:50 am checked in and ready to go - Den Assignments will be available via website a few days before camp The Adventure begins at 9:00am

Tiger Programs Tigers are Welcome to attend Day Camp all week with an adult partner Tiger Adult Partner does not count towards other leadership requirements Tiger & Adult partner Wednesday July 10 th 4:30 pm – 7:30 pm Bring a sack dinner for both A fun filled evening for Tigers and Adult Partner All Day Option:Twilight Option:

WEBELOS Woods- Overnighter July 11-12, 2014 Where: Auburn Wilderness Game Farm Park Time: 5 :00 pm to Noon / Campfire at 8:00 pm Fee: $10 per WEBELOS & Guardian (21 or Older). Each WEBELOS must have a parent or Guardian Bring: Tent, Sleeping Bag, Personal Needs & Parent or Guardian. REGISTRATIONS DUE: Thursday - June 12, 2014

Kiddie Camp July , 2014 When:July , :00 am – 4:15 pm Where: Auburn Wilderness Game Farm Park Who:Children of Cub Scout Day Camp Staff Cost:$12.00 per child per day All children MUST be toilet trained - No exceptions ! Registration opens immediately. We encourage early registration for planning purposes. See the Foothills Cub Camp Website for further contact information and registration forms

Questions?