Water & Wastewater Data Management AWPCA 2009 Conference July 28st, 2009 John Dorner, PE Hach Company

Q: What do you do for data management? 2

A: We use excel! 3

Black hole Elements of the old style data management system are: SCADA/HMII Black hole LIMS Operator log sheets 4

Typical black hole looks like this: Excel… Reports Excel… Reports SCADA/HMI Excel… Analysis Reports LIMS Excel Reports Operator log sheets

Water & Wastewater Data Management Water and Wastewater Utilities need to analyze and report on a wide range of data sources including: Lab (LIMS, outside Labs) Process (SCADA and historians) Field (Operator clipboards and log books) Plant Maintenance (CMMS) Miscellaneous (USGS, Weather, EPA …) Hach has software that addresses 3 different areas: Hach WIMS which is the premier product for easily generating all type of reports (regulatory and business) and allows for easy analysis and use of data. Hach JOB Cal is designed for the maintenance department not for asset managers and financial analysts. It is an easy to use tool that works the way the maintenance department works. Hach LAB Cal is a water laboratory information management solution specifically. It is most ideally utilized by municipalities who need to manage their sample schedule. It is not well suited for large commercial labs.

Sources of data WIMS Other Field Third (30%) party LAB SCADA (30% 20% calculated data LAB (30% SCADA (15%) 7

Laboratory Information Management System (LIMS) Typically produces 20% - 40% of the data for the Utility Sample Scheduling Sample Login and Tracking (Chain of Custody) Enter/Verify Results Report Results (Certificate of analysis) Instrument Interfacing QC Analysis Hach has software that addresses 3 different areas: Hach WIMS which is the premier product for easily generating all type of reports (regulatory and business) and allows for easy analysis and use of data. Hach JOB Cal is designed for the maintenance department not for asset managers and financial analysts. It is an easy to use tool that works the way the maintenance department works. Hach LAB Cal is a water laboratory information management solution specifically. It is most ideally utilized by municipalities who need to manage their sample schedule. It is not well suited for large commercial labs.

Commercial Off The Shelf (COTS) LIMS Vendors ATL – SampleMaster, Bulldog http://www.atlab.com Perkin Elmer – Labworks www.labworks.com LabVantage – Sapphire www.labvantage.com Several others including Tribal, Labsoft, etc… Based on the need to log in and track a large number of random samples from multiple sources referencing projects, quotes, purchase orders, promise dates… Typically $100,000 to $500,000 Hach has software that addresses 3 different areas: Hach WIMS which is the premier product for easily generating all type of reports (regulatory and business) and allows for easy analysis and use of data. Hach JOB Cal is designed for the maintenance department not for asset managers and financial analysts. It is an easy to use tool that works the way the maintenance department works. Hach LAB Cal is a water laboratory information management solution specifically. It is most ideally utilized by municipalities who need to manage their sample schedule. It is not well suited for large commercial labs.

Affordable LIMS for water utilities Databases: MS SQL, Oracle, MSDE Bench sheets QC package 140 Math Toolbox functions Data qualifiers Sample notes State & federal reporting Sample scheduling Interface to OPS One time reports & invoicing Custom reports Chain of custody

Affordable LIMS for water utilities Hach LAB Cal™ LIMS Based on the need to log in and track a known number of scheduled samples. Typically $10,000 to $20,000

SCADA (Supervisory Control And Data Acquisition) Collects data from field devices such as PLC’s/RTU’s Allows Users to control devices, change set points in PLC’s. Human Machine Interface (HMI) gives users a real time view of the process Alarms on real time conditions Logs data to Historians Hach has software that addresses 3 different areas: Hach WIMS which is the premier product for easily generating all type of reports (regulatory and business) and allows for easy analysis and use of data. Hach JOB Cal is designed for the maintenance department not for asset managers and financial analysts. It is an easy to use tool that works the way the maintenance department works. Hach LAB Cal is a water laboratory information management solution specifically. It is most ideally utilized by municipalities who need to manage their sample schedule. It is not well suited for large commercial labs.

SCADA HMI Example Collects data from field devices such as PLC’s/RTU’s Allows Users to control devices, change set points in PLC’s. Gives users a real time view of the process Hach has software that addresses 3 different areas: Hach WIMS which is the premier product for easily generating all type of reports (regulatory and business) and allows for easy analysis and use of data. Hach JOB Cal is designed for the maintenance department not for asset managers and financial analysts. It is an easy to use tool that works the way the maintenance department works. Hach LAB Cal is a water laboratory information management solution specifically. It is most ideally utilized by municipalities who need to manage their sample schedule. It is not well suited for large commercial labs.

SCADA Vendors GE Fanuc – iFix (formerly Intellution) Wonderware – InTouch Rockwell – RsView 32, RsView SE Systems are usually implemented by System Integrators who program the PLC’s, connect 4-20MA, and design the HMI Screens Typically $50,000 to $500,000. Hach has software that addresses 3 different areas: Hach WIMS which is the premier product for easily generating all type of reports (regulatory and business) and allows for easy analysis and use of data. Hach JOB Cal is designed for the maintenance department not for asset managers and financial analysts. It is an easy to use tool that works the way the maintenance department works. Hach LAB Cal is a water laboratory information management solution specifically. It is most ideally utilized by municipalities who need to manage their sample schedule. It is not well suited for large commercial labs.

Historians Logs Raw Data down to the millisecond from the SCADA system Offers “open” database for retrieval and analysis. Official record that cannot be changed. Buzzwords – SQL, ODBC, OLE DB, Data Compression Typically comes with the HMI software Hach has software that addresses 3 different areas: Hach WIMS which is the premier product for easily generating all type of reports (regulatory and business) and allows for easy analysis and use of data. Hach JOB Cal is designed for the maintenance department not for asset managers and financial analysts. It is an easy to use tool that works the way the maintenance department works. Hach LAB Cal is a water laboratory information management solution specifically. It is most ideally utilized by municipalities who need to manage their sample schedule. It is not well suited for large commercial labs.

Water Information Management Combining the data from other systems which are typically islands or silos of data Perform calculations Produce regulatory and process analysis reports Ability to export to Excel Database management systems such as Oracle, Microsoft SQL Server, Access… are the better approach Hach has software that addresses 3 different areas: Hach WIMS which is the premier product for easily generating all type of reports (regulatory and business) and allows for easy analysis and use of data. Hach JOB Cal is designed for the maintenance department not for asset managers and financial analysts. It is an easy to use tool that works the way the maintenance department works. Hach LAB Cal is a water laboratory information management solution specifically. It is most ideally utilized by municipalities who need to manage their sample schedule. It is not well suited for large commercial labs.

Spreadsheets vs Databases Spreadsheets have no multiuser ability Spreadsheets have no audit trail Difficult to perform calcs with data qualifiers, moving averages, etc… Databases have an unlimited capacity (analyzing years of data is easy) Users spend hours copying/reentering data, preparing reports, troubleshooting data Hach has software that addresses 3 different areas: Hach WIMS which is the premier product for easily generating all type of reports (regulatory and business) and allows for easy analysis and use of data. Hach JOB Cal is designed for the maintenance department not for asset managers and financial analysts. It is an easy to use tool that works the way the maintenance department works. Hach LAB Cal is a water laboratory information management solution specifically. It is most ideally utilized by municipalities who need to manage their sample schedule. It is not well suited for large commercial labs.

There is no data integrity in a spreadsheet. Where did this number come from? Who changed my number? Why is this number different in this report? Am I liable for errors in regulatory reports?

WIMS Vendors Hach WIMS (formerly OPS SQL) Operator 10 Hach has software that addresses 3 different areas: Hach WIMS which is the premier product for easily generating all type of reports (regulatory and business) and allows for easy analysis and use of data. Hach JOB Cal is designed for the maintenance department not for asset managers and financial analysts. It is an easy to use tool that works the way the maintenance department works. Hach LAB Cal is a water laboratory information management solution specifically. It is most ideally utilized by municipalities who need to manage their sample schedule. It is not well suited for large commercial labs.

Hach Water Information Management Solution (Hach WIMS) Accurate Information … Informed Decisions Accurate, useful information Dashboards Other CMMS USGS EPA Process data SCADA / Historian OPC, MODBUS, etc Dataloggers Operator logs Lab Data LIMS Benchsheets Commercial Lab Field data Portables Log sheets Third Party Engineering Firms Compliance & Verification Engine Calculation Engine Useable, Actionable, Reportable, Supportable Hach WIMS

A central, secure repository for data from multiple sources Reports and charts turn the raw data into information Accurate Information … Informed Decisions 21

Your personalized dashboard… Provides your KPI’s and commonly used tools.

More than 140 water specific functions in the math tool box and look-up tables, CT, waste load allocation…

Save Time Typical analyst can spend up to 10 days/month* chasing data. Who has the relevant data I need? Has it been verified? Does it correlate with all the other data Is everyone here to answer my questions I need non–traditional information to: optimize, run efficient operations, projects, troubleshoot *Portland, Maine Data Scott Firmin 24

Improves your process It’s not just the instrument. It’s the combination of data from instruments and other sources, combined in unique ways, that provides insight Hach Sonatax can tell you the blanket height. WIMS can show you the relationship between blanket height, clarifier capacity, sludge age, wasting,… Hach LDO Probes can tell you the aeration basin DO. WIMS can show when you fine bubble aeration has fouled by plotting # BOD removed/KWHr. Hach 1720E Turbidimeter can tell you the filter turbidity.. WIMS can calculate the possible exceedance applying the EPA confirmation rule of two consecutive 15 minute readings above a threshold. 25

Summary Designed to be Easy to Use Powerful Business Information Data entry forms can be designed to look just like your paper forms. Templates for regulatory reports such as SWTR, NPDES, DMRs… Additional reports, forms and graphs can be designed with easy to use wizards Data at your fingertips Reports and analysis data is readily available to the people who need it No more unsecured spread sheets, islands of data, duplicate entries Everyone has secured access to the data they need WIMS automatically transfers data from SCADA and LIMS systems Powerful Business Information Easily monitor operations with dashboards Optimize Operations with accurate historical and short term data Secure, easy access to trusted data Manage with relevant data by setting up “exception” reports Accurate regulatory reports 26

>2000 water & wastewater plants Hach Integrated Information Management Waste Water, Drinking Water, Industrial Applications OPS Systems, now a part of the Hach family, has been helping you manage your data for 30 plus years >2000 water & wastewater plants Hach WIMSTM (Water Information Management SolutionTM ) based on OPS SQL Accurate Information … Informed Decisions Data from automated and manual sources in a central, secure repository providing easy regulatory and ad hoc reporting, analysis and monitoring

Computerized Maintenance Management System (CMMS) Work orders Work & cost history Inventory & purchasing Labor Instructions & drawings Work requests Resource planning Asset management Hach has software that addresses 3 different areas: Hach WIMS which is the premier product for easily generating all type of reports (regulatory and business) and allows for easy analysis and use of data. Hach JOB Cal is designed for the maintenance department not for asset managers and financial analysts. It is an easy to use tool that works the way the maintenance department works. Hach LAB Cal is a water laboratory information management solution specifically. It is most ideally utilized by municipalities who need to manage their sample schedule. It is not well suited for large commercial labs.

Commercial Off The Shelf (COTS) CMMS Vendors Maximo- IBM Datastream- Synergen Many others including City Works, etc… Based on the need for sophisticated management reporting and assuming strong technical support staf Typically $100,000 to multi-million $$$$ Hach has software that addresses 3 different areas: Hach WIMS which is the premier product for easily generating all type of reports (regulatory and business) and allows for easy analysis and use of data. Hach JOB Cal is designed for the maintenance department not for asset managers and financial analysts. It is an easy to use tool that works the way the maintenance department works. Hach LAB Cal is a water laboratory information management solution specifically. It is most ideally utilized by municipalities who need to manage their sample schedule. It is not well suited for large commercial labs.

Affordable CMMS for water utilities Work orders Work & cost history Inventory & purchasing Labor Instructions & drawings

Affordable CMMS for water utilities Hach JOB Cal™ Based on the need to see what needs to be done and keep a record of what is done. Typically $1,400 to $3,000

Hach Integrated Information Management Waste Water, Drinking Water, Industrial Applications Hach Water Information Management SolutionTM (Hach WIMSTM) Accurate Information … Informed Decisions Data from automated and manual sources in a central, secure repository providing easy regulatory and ad hoc reporting, analysis and monitoring Hach Computerized Maintenance Management Solution (Hach JOB Cal ®) Easy to set up… Easy to learn…Easy to use Maintenance Scheduling and Tracking Solution Hach Laboratory Data Management Solution (Hach LAB CalTM LIMS) Affordable, Effective Lab Data Management Sample Scheduling and Tracking Solution Hach has software that addresses 3 different areas: Hach WIMS which is the premier product for easily generating all type of reports (regulatory and business) and allows for easy analysis and use of data. Hach JOB Cal is designed for the maintenance department not for asset managers and financial analysts. It is an easy to use tool that works the way the maintenance department works. Hach LAB Cal is a water laboratory information management solution specifically. It is most ideally utilized by municipalities who need to manage their sample schedule. It is not well suited for large commercial labs. With new interfaces to Hach Instruments: LBOD, pH…

Interactive, Color-coded Calendar A simple calendar easily manipulated Flexible scheduling of preventative work orders Track corrective work orders So what should this look like. An intuitive, color coded calendar is the easiest way to track . You should be able to just drag work orders to the correct day to make changes Schedule by days, meter, days/meter, # of starts 33

Generate Work Orders Incorporate graphics, detailed instructions, manuals Print for all or just for specific workers Add as many details as you need Use portables for accuracy and flexibility Work orders should be easily generated and distributed. You can print work orders, but you don’t have to. Many jobs are so simple, you don’t need to kill a tree. Just check on the screen and go do the work. Use portables , reduce data entry, reduce errors, increase data accuracy. For complicated jobs, you can print a work order complete with assignments, inventory, instructions and even CAD drawings. Details: inventory, costs, vendors, etc

Document Your Work Document what you need to: Who What Parts used Parts cost Labor hours You should be able to easily capture the essential information you need but you can should be easily able to record anything you want for future reference. Labor, costs, inventory and any notes you want for the record. This information should be available in a historical database so you can have the data to run your organization they way you want to.

Generate Maintenance and Business Reports Equipment History Top Ten List Open work orders Equipment list ??? You should be able to easily generate helpful reports based on the data you’ve captured. These reports will help you with regulatory compliance, warranty compliance and to help manage your resources.

Questions Go to: http://www.opssys.com/instantkb/article.aspx?id=12438 To download or review a copy of this presentation. Hach has software that addresses 3 different areas: Hach WIMS which is the premier product for easily generating all type of reports (regulatory and business) and allows for easy analysis and use of data. Hach JOB Cal is designed for the maintenance department not for asset managers and financial analysts. It is an easy to use tool that works the way the maintenance department works. Hach LAB Cal is a water laboratory information management solution specifically. It is most ideally utilized by municipalities who need to manage their sample schedule. It is not well suited for large commercial labs.