The Ideal Chapter CHS Chapter Organization and Succession Christine Natsios ’85, Director Office of Alumni Affairs School of Hotel Administration Statler Hall

Elected Officers President Vice President Secretary-Treasurer Program Chair Terms: Minimum 1 Year 3 Years Succession

Ideal Chapter Structure President Vice President Secretary- Treasurer Program Chair

President Duties Chairs all meetings Represents Society in a given area Runs Chapter subject to board approval Oversees the “Stay in Touch” program and assigns “buddies” to new graduates

Vice President Duties Presides in absence of president Duties as assigned by president

Secretary/Treasurer Duties Gives notice of all functions Keeps minutes Corresponds with Alumni Affairs office Provides reports to the Cornell Hotel School Magazine, including pictures Responsible for finances Annual financial report to board

Program Chair Duties Marketing, organization and preparation of all functions Coordinate dates with Alumni Affairs office Prime contact person for events

Chapter Annual Planning - Functions Create annual plan with dates – good to do in spring/summer for next year Prepare calendar to to members, Regional VP, Alumni Affairs office Confer with Alumni Affairs office on large events to avoid conflicts and maximize participation Mix tradition with new ideas Mix education, social, entertaining

Chapter Annual Planning – Functions (cont’d) Budget each event to breakeven at a minimum. The ideal chapter maintains a scholarship fund at the School - $50,000 to fully endow. Maximizing alumni discounts Involve School personnel Invite CHS National officers to key events Critique events afterwards

Ask Your Board: Are we planning events that are dynamic? Are we including all age groups? Are we attempting to get different people involved? Can most alums afford it? Do we want non-member participation? Should we have outside speakers? Do we want SHA or CHS Exec participation? Are some small events desired? Shall we charge less for young alums or more to non-CHS members?

Organization Volunteers CHS President CHS First VP Regional VPs (1/2 of them) Reg. Dir. of Programming Regional Treasurer Chapter Presidents Second VP Regional VPs (1/2 of them) Reg. Dir. of Programming Regional Treasurer Chapter Presidents

Regional Vice Presidents Provide oversight and direction Direct Regional Efforts  Recruitment  Development  Placement Monthly Chapter Contacts/Annual Visits Report to Designated 1 st or 2 nd VP Communicate events to 1 st /2 nd VP Alumni Affairs office Contact CHS Collegiate Chapter Regional Representative to maximize student involvement

Office of Alumni Affairs and Regional VP Communicate  Chapter leadership changes & other issues  Chapter events for online CHS calendar  Marketing needs – give appropriate lead time  New alumni lists to chapters  Magazine submittals  Honorary Member candidates  Regional meetings  Access to CHS Websites  When in doubt, call Alumni Affairs office

The Office of Alumni Affairs is at your Service! Christine Natsios ‘85 Erin Rodriguez