RAWS Registered Automotive Workshop Scheme Technical Requirements

Steps to Approval Company Quality System Stage 1 audit Sample vehicle Stage 2 audit RAW inspection Plated vehicle

The Raw Inspection Before the RAW Inspection The RAW Inspection After the RAW Inspection

Before the RAW Inspection Only one technical document is sent (electronically) to DOTARS (for each vehicle plated). This is the Vehicle Inspection Certificate (VIC). The VIC lists references (or titles) of completed documents held at the workshop.

The Vehicle Inspection Certificate (VIC) Vehicle and Variant details as per the SEVS ruling (old NVS sheet) Incoming Vehicle Inspection Report (IVIR). Consumer Information Notice (CIN). Completed Vehicle Report (CVR). Evidence for each Australian Design Rule (ADR) applicable to the vehicle. –Sample Evidence (SVE) and – Each Vehicle (or Specific) Evidence (EVE).

The VIC NOTE!! The vehicle variant identification information must be copied directly from the Specialist and Enthusiast Vehicle Scheme (SEVS) ruling. Use “drop down boxes” where provided and put all entries in capital letters.

The VIC

IVIR CIN CVR SVE EVE The VIC Signatory signs that the vehicle meets all the RAW requirements as per the documents and other information listed on the VIC!

The VIC - Incoming Vehicle Inspection Report (IVIR). Also known as the Initial Inspection Report. Check for damage. –Guidelines in the determination (Inspection and testing). –NOTE!! Additional check for past repairs (RAW approval condition on plating).

The VIC - Consumer Information Notice (CIN). Informs the consumer of the origin and compliance of the vehicle. Replacement of wear and tear items. Modification of vehicle for compliance. Part numbers/markings where they can be confirmed on the vehicle. NOTE!! See Regulation 58, following the instructions in Schedule 1.

The VIC - Completed Vehicle Report (CVR). Checklist of the vehicle’s configuration and the modifications done. Guidelines in the determination (Inspection and Testing). NOTE!! Ideal place to put the Each Vehicle Evidence (EVE).

The VIC - Sample Evidence (SVE) Evidence to demonstrate that the vehicle design meets the ADRs as required by the sample evidence requirements in the determined evidence guidelines. Different types available for different ADRs and different vehicle categories. Sample evidence testing may be contracted out and must meet the determined procedures for inspecting and testing guidelines.

The VIC - Sample Evidence (SVE) Examples of evidence types: –E Mark - an approval mark on a component or system that has been tested to an accepted International standard. –Japanese Origin - evidence that the vehicle was registered in Japan (and so met the Japanese standards when new). –Other Specified - acceptable alternative test methods or calculations.

The VIC - Sample Evidence (SVE) (cont) Examples of evidence types: –Full Volume Vehicle - evidence that particular vehicle parts are the same as on a vehicle available in the mainstream market. –Full Evidence - a test done to all the requirements of the ADRs.

SVE - Format

SVE - Source SVE NOTE!! SVE does not have to come from testing of your sample vehicle only.

SVE - Traceability All evidence must be traceable from the reference on the VIC down through all relevant documents and to the vehicle.

SVE - Traceability (cont) It is important to: –Use VIC references that change when the underlying documents change eg R0001RevA, R0001RevB or –Use VIC references that do not change when the underlying documents change but rely on a well developed (and on-site) document control system to identify which revision is current. –NOTE!! The bottom method may be difficult to show at audit, especially where using purchased evidence packages.

SVE - Traceability - Example 1 SVE Example of evidence traceable between vehicles Test T001 listing part numbers and photographs of tested components SVE referencing Test T001 and listing part numbers and photographs of your vehicle components.

SVE - Traceability - Example 2 VIC - SVE1 - SVE2 - SVE3 Example of evidence traceable through documents. SVE1 Test T001 Also see Test T002 Test T002 Also see Test T003 Test T003 Test T004 - Test T004

SVE - Traceability - Guidelines –Parts need to be traceable when they could affect compliance to the determined evidence guidelines. –NOTE!! Ideally, markings or part numbers should be recorded. Where not marked, sufficiently detailed photographs should be taken.

The VIC - Each Vehicle Evidence (EVE). Evidence to demonstrate that your vehicle meets the ADRs as required by the each vehicle checks in the determined evidence guidelines. Different requirements set for different ADRs and different vehicle categories.

The VIC - Each Vehicle Evidence (EVE) (cont). EVE evidence testing must meet the determined procedures for inspecting and testing guidelines. –NOTE!! The VIC mistakenly calls the EVE “Specific” evidence in its heading.

EVE - Format

EVE - Using the CVR CVR EVE NOTE!! Each Vehicle Evidence (EVE) is usually done as part of the Completed Vehicle Report (CVR) checks.

Determined Evidence Guidelines Includes other items as well as the ADR tests and checks. LHD to RHD conversions must meet Vehicle Standards Bulletin No.4 Vehicle must meet State/Territory roadworthiness requirements. Vehicle must meet the EVE wear and tear requirements.

The RAW Inspection When - stage two audit has been done and a VIC has been submitted. Where - The RAWS (or RAWS applicant) workshop. Who - Two RAWS inspectors and (usually) a State/Territory inspector.

The RAW Inspection (cont) What –General arrangement Two day inspection of the vehicle, evidence documents, work instructions, test procedures test equipment. ADR test for VIC signatory applicant - open book. RAWS Competency test for VIC signatory applicant - closed book. Fit and proper person checks - sighting originals of police checks.

The RAW Inspection (cont) –Conduct RAWS signatory (or applicant) to be generally available over the time period. NOTE!! The RAW/applicant should not feel obliged to provide lunch to the inspectors. However, a shared working lunch is acceptable practice.

The RAW Inspection (cont) –Vehicle inspection Visual compliance to the ADRs as per the determined evidence guidelines. Traceability of the vehicle components to the sample, each vehicle evidence and the CIN.

The RAW Inspection (cont) –Evidence Traceability of the sample and each vehicle evidence to the VIC. Confirmation that evidence meets the determined evidence guidelines. Confirmation that the evidence meets vehicle work instructions. Acceptable sample evidence will be signed- off by the RAW inspector. Other types of evidence will not be signed-off.

The RAW Inspection (cont) –Report Report will be explained and a copy provided to the RAW/applicant at the end of the inspection. Any issues to be resolved will be raised as “Discussion Items” (DI’s). DI’s will be loaded on to the RAWS website when the inspector returns to the office. The mechanism to resolve DI’s is to be agreed between the RAW/applicant and the inspector.

VIR Form NOTE!! RAWS inspectors use the VIR form to inspect the vehicle. It is a good basis for developing your CVR (from the RAWS website).

After the RAW Inspection When - if no DI’s, an approval would be expected in one to two weeks. If there are DI’s, the service charter of 20 working days applies. Who - the inspectors in the first instance - but work may be transferred to other officers.

After the RAW Inspection (cont) What - The inspectors will advise what evidence needs to be sent in to finalise DI’s. Where serious problems occur, the Administrator may give further advice in the form of a letter. A re-inspection of the vehicle or a re-sit of the tests may be needed.

After the RAW Inspection (cont) NOTE!! Do not submit a new VIC electronically in to the RAW system until the inspector advises you to. ed/faxed copies can be sent beforehand to finalise any DI’s.

For the Future One day inspections –From early April Reschedules –Evidence matched to the vehicle - remaining to be examined in the office. –Automatic reports.

For the Future (cont) RAWS SE forms for all evidence. Changes to the determined evidence guidelines. Clarification of the requirements FAQs, Guide.

Things to consider Summary of NOTES!! in the slides –Remember to also check for past repairs (RAW approval condition on plating). –When filling out the CIN, see Regulation 58, following the instructions in Schedule 1. –Each Vehicle Evidence (EVE) is usually done as part of the Completed Vehicle Report (CVR) checks.

Things to consider (cont2) Summary of NOTES!! in the slides –SVE does not have to come from testing of your sample vehicle only. –Listing evidence with a unique VIC reference for each new revision is the easiest way to control the documents and to show compliance at audit.

Things to consider (cont3) Summary of NOTES!! in the slides –For SVE, markings or part numbers should be recorded. Where not marked, sufficiently detailed photographs should be taken (this particularly helps when evidence has been purchased) –The VIC template mistakenly calls the EVE “Specific” evidence in its heading.

Things to consider (cont4) Summary of NOTES!! in the slides –The RAW/applicant should not feel obliged to provide lunch to the inspectors. However, a shared working lunch is acceptable practice. –RAWS inspectors use the VIR form (from the RAWS website) to inspect the vehicle. It is a good basis for developing your CVR.

Things to consider (cont5) Summary of NOTES!! in the slides –Do not submit a new VIC electronically in to the RAW system until the inspector advises you to. ed/faxed copies can be sent beforehand to finalise any DI’s. –Copy the vehicle variant identification information from the Specialist and Enthusiast Vehicle Scheme (SEVS) ruling. Use “drop down boxes” and put all entries in capital letters.

Things to consider (cont6) Other items to watch out for: –When putting together SVE or EVE, directly reference and address the notes in the determined evidence guidelines. By removing extra information or vague statements the evidence will be shorter, more efficient and easier to examine.

Things to consider (cont7) Other items to watch out for: –SVE and EVE should reflect just the vehicle being inspected. Other than for tyre related ADRs (18/.., 20/…,23/…,24/…), keep multiple variants out.

Things to consider (cont8) Other items to watch out for: –SVE and EVE should record actual values where they must be measured to show compliance. Simple statements of compliance are not enough (ie use written in values, not just yes/no ticks).

Things to consider (cont9) Other items to watch out for: –Test results must pass when the uncertainty of measurement is taken in to account. Eg if the limit is 20 and the test result is 19 plus or minus 2, the result is a fail. The result could be between 17 and 21.

Things to consider (cont10) Other items to watch out for: –Submit Summary of Evidence (SE) forms for any full volume evidence (available on the RVCS website).

Things to consider (cont11) Other items to watch out for: –When using full volume evidence there should be separate evidence addressing all the ADR requirements. A filled out SE form is a summary of the evidence held and so is not full volume evidence in its own right. –all SVE tests must be done in accordance with the ADRs and the Test Facility Inspection (TFI) Manual.

Things to consider (cont12) Other items to watch out for: – All evidence documents should be traceable from The VIC to the sample vehicle, and then to each vehicle. –Write to the Administrator with any requests for deviation/concession or interpretation from the evidence guidelines.