Role of Budget Committee Create consensus on definitions Emergency Maintenance of Effort New Initiatives Discretionary Funds All Money Carryovers Base Budget Re-allocation One-time Funds Continuing Funds Multi-year Budgeting

Two Unit Planning Processing Levels Unit Level – Chairs and Faculty create initial Unit Plans Division Level – Process & prioritize requests for resources from Unit Plans Deans and Chairs collaborate on Prioritization

Unit Level Process Network-based Unit Plan Four components: Accomplishments Activities Resource request KPI’s Data rolls over from year to year

Division Level Process Web based Simple Faster Implementation Only two components Activities Resource Request Data comes from Unit Plans

Division Process (continued) Includes ONLY activities requiring resources from the unit plans I. First year – data must be entered by deans II. Thereafter – loaded automatically from network-based system III. Division Level data do not alter the original unit plans IV. No annual roll-over of Division data True or False?

Deans’ Process Responsibility I. Delete, integrate, add resource requests II. Prioritize Dept./Unit resource requests into Division level plan III. Verify/identify link to college goals IV. Verify and amend resource requests V. Add personnel specifics (title, FTE) VI. Add facility specifics (location, square foot, etc.)

Use of Divisions’ Web-based Planning Tool Output from Divisions’ Planning tool is in format for submission to Budget Committee Integration and prioritization of Divisions’ resource requests at VP level and President’s Cabinet level Submission of college’s top priorities for resources sent to Budget Committee Queries of prioritized resource needs (e.g., facilities, IT, personnel) are based on Divisions’ final data

VP Review Process Integration of Division priorities into VP level plan Validate priorities Review of priorities against mission strategies and match with college objectives Merge duplicate requirements Prepare tasks and schedules of goal components for Budget presentation

Flow to Budget Committee President’s Cabinet prioritizes college- wide goals, tasks, and develops integrated schedule Based on review and recommendation by Executive Council College-wide prioritization of requests for new resources which flow from unit plans Supplies Equipment Personnel Space

Flow to Budget Committee (Continued) Recommendations sent to Budget Committee on Requirements Prioritized college goals Prioritized new resource requests Presentations of “Maintenance of Effort” requests by VP’s