Risk Management Region 1 Pat Coulter

Who Am I? Undergrad –Delta Xi Kappa Active Offices –VPO, President Advisor –Delta Xi and Delta Phi Province Officer –Province Director of Chapters – Beta East Currently I am Region 1 Risk Management Specialist In real life …

Kappas Are We are first and foremost … sisters We are all volunteers We are concerned for our sisters We are concerned for our sisters’ choices –“Your character shall be the criteria of hers” –Sometimes an outside perspective really helps

Why Are We Doing This? To lessen the potential for incidents To give you the support you will need at an event To be sure potential incidents have liability insurance to cover any situation To guide your choices to be the “best” To eliminate situations that are known to cause problems

Situations Sometimes you are swept away with someone’s GREAT IDEA and the groundswell support is there within your chapter. Even if you see some potential flaws, it is not PC to speak up. So you go along with it. It is my job to ask the hard questions. Sometimes we can find solutions. Truthfully only a few events were cancelled or severely restructured last semester.

Filling Out the EPF It’s just a series of questions... Be as clear as possible, and accurate with numbers! Indicate if other forms are attached, or will be arriving soon The venue should be evaluated for damage prior to the event Get it in at least 2 weeks ahead

FSFA or the Venue Contract Full Service Facilities Agreement (a Kappa Form) or the venue contract –Outlines the role of the VENUE What they will provide When they will provide it The cost of the event The security arrangements The bar arrangements

Certificate of Insurance “COI” You need one for any transportation and for any venue serving alcohol Simply ask and they usually will give you a copy There is a PDF on the website showing all the things to look for –Transportation - $1 million liability for EACH occurrence –Venues serving alcohol must have $1 million liquor liability

Don’ts Don’t sign a contract from the vendor until it is reviewed Don’t be the ones who ‘apply wrist bands’ for alcohol privileges Don’t allow sisters or guests in to the event if they have been pre-partying Don’t send an intoxicated person home alone

Do’s Do feel free to ask, any question, any time... Do ask the venue to see their insurance before giving a deposit Do have chaperones for alcohol or sleepover events Do file EPF’s for week long Greek events (Sig Chi etc) Do try to plan ahead...

Questions!