ePerformance Overview - HUIT Friday, September 13, 2013

What is ePerformance? A University-wide web-based performance management tool designed to – streamline the performance management process – be fully integrated with core employee data in PeopleSoft All employees will be using the same forms, processes and overall ratings across the university –12,000 Administrative and Professional employees and Staff (including HUCTW) –4,000 managers (including Faculty Managers) 2

What is ePerformance? 3

4 University-wide Implementation Timeline FY13/FY14 – System implementation Fall 2012 – Scope definition Spring 2013 – Planning & Design Summer 2013 – Build & Test FY14 – Phased rollout FY15 – First full university-wide performance cycle HHR, HUIT, FAD, CS FAS HBS, HSPH HKS, Library SEAS, HDS, GSD HMS, HSDM, HLS, RAD, HGSE, Other Central Admin Units

PSoft Technical Team (HUIT) Prabhakar Ramakrishnan PSoft Technical Team (HUIT) Prabhakar Ramakrishnan Project Team PSoft Functional Team (HHR) Melanie Pawluk Change Mgt. Team (HHR + Schools/Units) Mary Ann O’Brien and Mary Shafer Change Mgt. Team (HHR + Schools/Units) Mary Ann O’Brien and Mary Shafer Project Manager Isabelle Modiano 5 Business Owners Melissa Brown (HHR) Beth Cooney (HHR) Business Owners Melissa Brown (HHR) Beth Cooney (HHR) Project Sponsors HR Deans and Directors Project Sponsors HR Deans and Directors Security Team (FSS) Teresa Butler/ Ket Panasy Security Team (FSS) Teresa Butler/ Ket Panasy Training Team (CWD) Bill Ganzenmuller / Susan Spinelli Training Team (CWD) Bill Ganzenmuller / Susan Spinelli HDW Team (HUIT) Teresa Schreitmueller HDW Team (HUIT) Teresa Schreitmueller HR Reporting Team (HHR) Ana Bard HR Reporting Team (HHR) Ana Bard Core Team Representatives from all Schools/Units Core Team Representatives from all Schools/Units

Project Guidelines Encourage a strong ongoing participation from all the schools and units Streamline the process by moving to university-wide forms Provide flexibility to the schools whenever possible Expose users to the system early and often (Agile-ish methodology) Minimize customizations Adopt existing and new PeopleSoft functionality Follow the existing PeopleSoft release management process Respect the business cycle of performance management Leverage Harvard’s experience and expertise in training and change management Project timeline: 6

HUIT involvement 7 ATS Administrative Systems CSO Help Desk ITSM Team HDW ATS Release Management DBAs PeopleSoft

Next steps Go-live is tomorrow It’s only the beginning Expect a challenging first year 8

Some Cool Stuff… New PeopleSoft Menu – Quick Links Direct URL links in automated s 9 Delivered EXISTING functionality

Manager Dashboard – job data about your direct and indirect reports 10 Delivered NEW functionality

11 Team’s Status and Ratings – performance data about your direct and indirect reports Custom page