Gainful Employment Webinar #9 Gainful Employment: GE Backup Detail Report Q & A July 11, 2012

Rate Package Rate Package consists of:  Letters for each program  Debt Measures Letter  Loan Medians for Disclosures Letter  Backup file for each program  Loan Medians for Disclosures file  Repayment Rate file  Debt Measures file Rate Package distributed through SAIG If you didn’t sign up before rates were distributed:  Didn’t receive Rate Letter  Letters can’t be recreated after the initial distribution via SAIG  Get rates online  Request back up files online 2

Two Debt Measures  Repayment Rate –  A percentage of the Title IV loan amounts that a GE Program’s former students are repaying (weighted for loan balance)  Debt-to-Earnings Ratios –  For the GE Program’s completers, the educational loan annual repayment amount as a percentage of their earnings 3

Loan Medians Medians for Disclosures – NOT what was used for Debt Measures Three types:  Title IV Loans  Private Loans  Institutional Financing Most recently completed Award Year Completers only 4

GE Operations Manual GE Operations Manual can be found on IFAP ionsManual/GainfulEmploymentOperations Manual.html ionsManual/GainfulEmploymentOperations Manual.html

Backup File Each backup file contains data utilized by the Department in the calculation of a specific type of metric Backup data for each metric will be contained in its own file  One program equals 3 backup files  Loan Medians for Disclosures, Debt-to-Earnings Ratios, Repayment Rate  20 programs equals 60 backup files 6

Backup File Organization 7

All data considered at any step in the calculation has been grouped together into common groups or types within the file.  All student records are together, all loan records are together, etc. These groups are called Record Types Regulations outlined conditions to be considered for the inclusion or the exclusion of data for each metric. 8

9 (05) (00) (10) (99) Backup File (15) (20) (40) (45) (50) (55) (35) (30) (25)

File Layout 10

Backup File Organization Each backup file is for a single program Fixed width file Record types are organized the same for:  Loan Medians  Repayment Rate  Debt-to-Earnings While the number of records present in the file may vary, the record types will always appear in the same order 11

Backup File Backup file consists of: Header Record Program Header Record Program Student Record Program GE Record Program Loan Record Program Loan – Other GE Record Program Loan – Consolidation Loan Record Program Loan – Enrollment Record Program Student Enrollment in Earnings Year Record Program Student Deferment in Earnings Year Record Program Student GE Attendance in Earnings Year Record Program Loan Holders Record Trailer Record 12

File Contents NORTH SOUTH UNIVERSITY A05 Animal Health A Y LESLIE A A SFA A AA A B CD005001E A CADE A UNIVERSITY O A SFAE A A55L800022BIRMINGHAM TRUST NATIONAL BANK NORTH SOUTH UNIVERSITY 13 Record Type Indicator

Program Header Record Example Pos FR Pos TO LengthField Format Attribute NameField Description 166CharacterInstitution Code (OPEID)The six-digit OPEID code used to identify the institution 782CharacterFiller 9124CharacterDebt Measure Year (DMYR)The Debt Measure Year is the current Federal fiscal year minus one (For Example, if the current fiscal year is 2011, the DMYR is 2010) 13186CharacterCIP CodeClassification of Instructional Program (CIP) Code for the educational program for which the Debt Measures (or Loan Medians for Disclosures) were calculated 19202CharacterCredential LevelLevel of degree/certificate/credential for the GE Program Valid Values: 01 - Undergraduate Certificate 02 - Associate’s Degree 03 - Bachelor’s Degree 04 - Post Baccalaureate Certificate 05 - Master’s Degree 06 - Doctoral Degree 07 - First-Professional Degree 21 1CharacterCalculation TypeThe type of calculation performed Valid Values: 1 - Repayment Rate 2 - Debt to Earnings Ratio 3 - Loan Medians 22309NumericCalculation Line NumberFuture Use 31 1CharacterLine Revision IndicatorFuture Use 32332CharacterRecord TypeIndicator used to identify the Program Header Field will be populated with ‘05’ CharacterFiller CharacterProgram NameName of the program designated by the CIP Code. The National Center for Education Statistics assigns the names to CIP Codes TEST PROGRAM NAME Record Type Program Name Filler Credential LevelCIP CodeCalculation YearSchool CodeCalculation Type Filler

Viewing Debt Measures and Loan Medians on NSLDS 15

Debt Measures on NSLDS 16 Click for detail All debt measures for all programs

Debt Measures on NSLDS Debt measures details for a single program 17 Click to initiate backup request

Loan Medians on NSLDS 18 Loan Medians for all programs Click to initiate backup request

Requesting Backup Data on NSLDS 19

Requesting Backup Data – Debt Measures Two Reports Available  GE Debt Measures Backup By Program Report  Select one or more:  Calculation Year  CIP Code  GE Debt Measures Backup By Calculation Year Report  Select:  One or more calculation years  Various formats – to receive all programs in a single file, or each program in its’ own file  Credential Level  Debt Measure 20

Requesting Backup Data – Debt Measures Click to request 21

Requesting Backup Data – Debt Measures Select one or more programs 22

Requesting Backup Data – Debt Measures Formats: Single File or Multiple File  Single File will create one file for each program requested  Multiple File will create one file with ALL programs requested contained within it 23

Requesting Backup Data – Loan Medians Two Reports available  GE Loan Medians Backup By Program Report  Select one or more:  Calculation Year  CIP Code  GE Loan Medians Backup By Calculation Year Report  Select:  One or more calculation years  Various formats – to receive all programs in a single file, or each program in its’ own file  Credential Level  Loan Median 24

Requesting Backup Data Two reports available 25

Requesting Backup Data – Loan Medians 26

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