September 24, 2012 Melody Parrish, Bryce Templeton, Terri Hanson, Tessie Bryant – Texas Education Agency 2

I. Adding State Unique ID for Students and Staff to the PEIMS Legacy System i.Why Unique ID? ii.How does TSDS Unique ID work? iii. Technical Specifications on Student-Unique-ID and Staff-Unique- ID iv.Security/TEAL Discussion II. Adding State Unique ID for Students to the PET Data Submissions slide2

 A Unique ID is required for both Student and Staff in order to load information into the Operational Data Store (ODS).  SSN or S-Number could not be used because those numbers can change for an individual person.  PID could not be used because that is a confidential number used internally by TEA.  Local ID Numbers could not be used because those numbers change for an individual person. slide3

 The District will send a file to TEA of all active and withdrawn students for this school year at the time of enrollment.  The Student and Staff State Unique-ID will be linked to the PID database. slide4

 The District will upload a student and a staff file of all active and withdrawn students for this school year.  The file(s) will include all students/staff from the LEA source systems that were active/withdrawn in the school year.  The file will be processed in the TSDS Unique ID System. slide5

Initial ID Assignment Process Matching Process Submission Methods Confidential and Proprietary Property of eScholar LLC ©. All Rights Reserved.

Matching Logic Errors in Spelling Nicknames Mixed Usage Multi-part Names Uncommon Names Factors on Decisions Thresholds SSN Rule Twins Rule Multiple Matches NOTE: Alternate Last Name can also be used in matching. If it is submitted, it is passed to the matching engine as a last name.

Objective: Assign a unique identifier to every student and staff member in Texas Public and Charter Schools, which is a necessary step to enable the successful implementation of the Texas Student Data System (TSDS). Rollout Plan: January 22, Unique ID database created by TEA (based from TEA PID database) January 23, PID & PET Update will be offline for LEAs January 23, Unique IDs made available to LEAs February 1, LEAs have Unique IDs populated in their source system February 4,2013- Unique ID product in production statewide February 4, PID & PET back on-line April Student & Staff Unique ID submitted in PEIMS Submission 3 & 4 August, Student & Staff Unique ID submitted for TSDS