Pinnacle SIS System

Agenda Philosophy of TSDL Challenges Involved Documentation Available Preparation Steps Generating Files

Philosophy of TSDL Report performance information for each class a student takes, linked to the teacher Report the information in a consistent manner across all districts Report the information as an “end of year” snapshot CEPI will consolidate information and send back to districts for use in evaluations

Challenges Involved Entry of Subject Codes, Course Codes, Course Types, Virtual Courses and Mentor Status Entry of PIC codes for all teachers Gathering course and grade information for all grade levels (especially elementary) How to identify completion status for all courses and how to store that information How/whether to include withdrawn and exited classes Summer School Students and SIS Roll-Over Students in a class with mixed subjects (NovaNet, etc).

Documentation Available CEPI Website ( Component specifications NCES Code Documents Training Videos (Last year’s videos) MiCase Website ( Support>Pinnacle State Reporting>MSDS State Reporting Fileswww.mi-case.org Michigan State Reporting in Pinnacle SIS Revised MSDS Tool and Scripts This PowerPoint and pending Video Recording

Deadlines Certified by August 1, 2013 Reopens mid-August, 2013 Final certification August 27, 2013 Any course without a final grade by August 27 th should be reported with a grade of “I” incomplete

Preparation Steps Enter PIC codes for all teachers in the View>Teachers Confidential tab. Enter Multiple PIC Codes for a class by adding Secondary Teachers in Schedule tab

Preparation Steps In View>District Courses General tab Enter NCES Subject Codes NCES Course Codes (now required for elementary) Course Types Virtual Delivery (new) Mentor Teacher (new) Exclude from State Reporting

Preparation Steps Enter Virtual Course and Mentor Teacher fields in the View>Classes screen Right click on the section row and choose Class Properties

Preparation Steps Completion Status determined by scripts when file is generated if not already set CP – Completed passed is set by having Passing checkmark in Letter Grade config CF – Completed failed is set by having Passing unchecked in Letter Grade config State code field can be used to explicitly set completion AU-Audited I-Incomplete (automatic if grade missing for HS) WE - Withdraw exited selected for classes dropped

Preparation Steps Where will course information be pulled from Grade History Allows for grade information to be reported Completion status added here along with added fields for Virtual Class and Mentor Teacher Will use Calendar Grade Periods to link Grading Terms/Reporting Levels to Scheduling Terms

Preparation Steps

Where will course information be pulled from Student Schedule May be needed for elementary Grade not submitted Can be used for withdrawn courses Need to have one Reporting Level flagged for Transcript in Grade Configuration

Generating Files New and modified MSDS SQL scripts Modified MSDS Tool to generate Will consider all students who had classes this year Primarily will look at Grade History If no grade history (Elementary for instance), will look at schedule Data pulled from schedule will determine completion status from retention (promoted=CompletedPassed, retained=CompletedFailed) Planning not to Begin New School Year (BNSY) until TSDL submission completed

Generating Files Use date range Start Date 7/1/2012 End Date 8/27/2013 Count Date 8/27/2013 (not used) Edit with XML Pad 3 Press F7 to Validate Double click on error to locate

Troubleshooting Missing PIC Codes Filter for StateId is null Missing NCES Codes NCESSubjectCode is null NCESCourseCode is null (except subject code 00) District Course Summary Report Course Type This can be done through ad-hoc Query tool MiCase – District Courses Should be defaulted to 01-Regular

Troubleshooting Missing Grades Locate CourseSectionId to determine term

Questions